Accounting Manager Accounts Payable

Nancy Theiling

Winder, GA ***** *********@*****.***

404-***-**** linkedin.com/in/nancy-theiling

Senior Accountant

Accomplished accounting professional with a history of success and experience in accounting operations in the manufacturing sector. Known for a unique blend of financial and technology experience and as an effective link between finance and IT.

Key skills include:

Accounts Payable

Accounts Receivable

Account Reconciliations

Accruals

Bank Reconciliations

Budgeting and Forecasting

Consolidated Financial Statements Preparation and Analysis

Cost Accounting: Standard Costing, Actual, Job Costing, and Project Costing

Credit and Collections

Financial Statement Preparation and Analysis

Fixed Assets

Intercompany Accounting

Internal Audit and Internal Controls

Inventory: Perpetual, Cycle Count, Rental

Month-end, Quarter-end, and Year-end Close

Prepaids

Property Tax

Sales and Use Tax

Sarbanes-Oxley Policies, Procedures, and Auditing

Experience

SCR 5/2022 – 07/2023

Accounting Manager

Contract Position

Responsible for all accounting functions: Accounts Payable, Accounts Receiving, Invoicing, reconciling bank accounts, inventory accounts, credit cards, prepaids and accruals. Additional responsibilities include Payroll, month end, quarter end, and year end close. Prepare balance sheet reconciliation for all accounts. Prepare and post all journal entries and prepare documentation needed for outside accountant quarterly review.

MANSFIELD OIL COMPANY 2/2022 – 4/2022

Senior Accountant

Contract Position

Assist with month end close responsibilities: prepare monthly journal entries; prepare journal entries for accruals and prepaids; prepare preliminary P&L statements for 24 cost centers with analysis of actual to budget variances; distribute preliminary P&L statements after close is finalized, prepare final P&L statements and forward to department managers; prepare cost center and balance sheet reconciliations.

ECOLAB 8/2020 – 12/2021

Accounting Manager

Contract Position

Advise Implementation Manager for recently acquired facility in Georgia on implementing separation of duty processes and changes that need to be made to other processes and procedures to ensure compliance with

Ecolab’s policies and procedures; coordinate with Implementation Manager to ensure all areas of concern are being addressed in compliance with GAAP; coordinate with outside software consultants to implement any

needed training for employees or implementation of necessary changes to existing procedures that are incorrect and need changing to remove existing system errors.

SCR 6/2019 – 6/2020

Accounting Manager

Contract Position

Responsible for all accounting functions: Accounts Payable, Accounts Receiving, Invoicing, reconciling bank accounts, inventory accounts, credit cards. Additional responsibilities include Payroll, month end, quarter end, and year end close. Prepare and post all journal entries and prepare documentation needed for outside accountant quarterly review.

TECH DATA, INC. d/b/a AVT TECHNOLOGY SOLUTIONS, LLC 1/2012 - 5/2019

Global provider of infrastructure services and asset remarketing

Senior Accountant

Manage month-end, quarter-end, and year-end close processes, prepare financial reports, and reconcile balance sheet accounts, including Accounts Payable, Inventory, Rentals, Taxes Payable, Current and Long-Term Liabilities, Current and Long-Term Leases, Intercompany AR/AP accounts, using SAP and Microsoft Dynamics NAV

Accomplishments:

Creation of monthly inventory file to show actual days in inventory to satisfy request from corporate accounting department; report consisted of a minimum of 100,000 lines each month with 20 columns of calculations for each line

Creation of rolling three-month Rental Revenue and Margin Projections report to enable sales management to have more accurate indication of expected total net monthly income

Revision of release to sales of monthly inventory write-down file resulted in 17% decrease in write-downs

Revision to calculation for monthly Rental inventory spreadsheet resulted in reducing close schedule by day

Simplification of month end Repair inventory value spreadsheet reduced close schedule by day; the spreadsheet calculated value by aging buckets and the amount needed for month end journal entry to reconcile g/l account balance

Simplification of quarterly review of Received Not Invoiced account reduced process by six weeks

OTHER PREVIOUS POSITIONS

Industrial Gas Supplier – Accounting Manager – Contract Position – 8/2011 – 12-2011

Market leading North American product developer, formulator and manufacturing partner for personal care and prestige beauty products serving global CPG companies – Senior Accountant – Contract Position – 2/2011 – 07/2011

Gaming industry company with sales and operating leases in both the US and Mexico – Accounting Manager – 09/2008 – 01/2011

Pharmaceutical Corporation – Accounting Manager – 09/2005 – 09/2008

Manufacturer of global host connectivity products – Senior Cost Accounting Manager – 03/1986 – 02/2005

OTHER ACCOMPLISHMENTS

Revision to monthly commission payments process reduced preparation time by two days

Implementation of policies and procedures to improve A/P, A/R, and operation processes allowed the department to avoid layoff of three employees

Coordination of departmental yearly audit process into a semi-annual review with specific responsibilities for each accounting area to ensure timely responses to requests decreasing audits by ten days each year

In first year of employment, established departmental controls, procedures, and reports resulting in reduction to close process from 180 days to 10 days

Implementation of monthly departmental meetings resulted in improvement of departmental teamwork and continuity of work effort from all accounting departments

Implementation of policy for requests for Exact consultants to establish reports and procedures which more effectively provided required information for various accounting functions and reduced costs by 32%

Revision of daily cash requirements report, reducing preparation time by 75%

Collaboration with Operational Accounting Manager to implement procedures and process improvements for the accounting department which allowed the department to avoid a reduction in staff

Assisted financial managers with account budget questions

Implementation of procedures for utilization of JDE integrity reports procedures for interfacing with IT Department on day -to-day system problems to resolved issues more efficiently and timely resulting in a 20% reduction in downtime for each department

Reduction in close process from 90 days to 5 days in first year by establishing departmental controls, procedures, and reports

Responsible for implementing new payroll system which resulted in 27.5% reduction in preparation time for semi-monthly payroll

Motivated colleagues to work collaboratively to enhance morale and improve departmental teamwork increasing productivity by 23.75%

Reduction in obsolescence reserve from $5M to $1M in 18 months by working with Director of Operations, Product Control, Product Managers, and Purchasing to establish release date procedures to enable just-in-time purchasing

60-day reduction in implementation process for upgrades by assuming responsibility for testing all manufacturing, inventory, and purchasing modules

$65k+ reduction in overhead by revising policies and procedures for overhead calculation

Instrumental in acquisition of ISO accreditation through implementation of planning and procedures to meet standards needed for the operations departments.

Additional Relevant Experience

Senior Accountant – General Ledger Senior Accountant - Credit and Collections

Senior Accountant - Sales and Use Tax Senior Accountant – Fixed Assets

Education

Bachelor of Business Administration (BBA), Accounting, Mercer University, Atlanta, GA

Technical Skills

Systems: Syspro, SAP, J. D. Edwards, Microsoft Dynamics NAV, Microsoft Dynamics GP, Macola, FAS, Sage, MANMAN, Quicken, QuickBooks, UltiPro Microsoft Office: Excel, Word, PowerPoint

Other: Blackline Reconciliation, ISO, SOX

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