RUTH SUQUINAHUA

(E) ady6am@r.postjobfree.com

EDUCATION: Monroe College: B.B.A – Dual Major: Business Management/Accounting (September 1999 - August 2002) 150 Credits. GPA: 3.71

EMPLOYMENT:

**** *o Present KIND INC. – AP Associate

• Handle the daily matching and tracking of all the invoices from our re-packers to the Open Receipts in JDE for the U.S, Canada, UK, and international markets. Receive 10-50 invoices per day from these suppliers.

• Make sure that all the U.S invoices are fully matched and approved for payment so they can be included in the automated weekly pay run, if payment is due. Make sure that all the UK, international, and Canadian re-packers, which have invoices fully approved and due, are part of the manual payment processing according to the company’s payment deadline.

• Make sure that any inventory/receiving issues are resolved promptly. Generate analysis reports/follow-up emails and discuss with the inventory and/or receiving personnel the issues outstanding.

• Handle and keep track of the 40+ monthly recurring invoices. Enter, verify coding, and request the approval for these invoices in Coupa. These include the rent, telephone, internet, corporate card, benefits, HR, Finance, and IT company-wide invoices.

• Answer emails from the AP inbox. These emails include invoices sent for payment processing or statements that have to be reconciled, which are sent from our vendors to the AP staff. They also include inquiries from internal staff from various departments, such as Operations, Marketing, HR, Finance, and IT. AP also receives new vendor setup/change of information requests via these emails and gets them initiated and completed by using Kissflow and/or IT.

• At month end, all invoices received up to and including the last day of the month, must be either entered into JDE/Coupa or accrued for.

2017 to 2019 Concourse House (Senior Bookkeeper), Children’s Aid Society (A/P), Public Hotel (A/P), Davler Publishing Media (A/R), JCCA

(A/P), AHRC (Billing-Payroll), Schweiger Dermatology Group (A/P), Selby Furniture Hardware (AP/AR), Aspen University (A/R) Accounts Payable

• Received invoices, obtained purchase order/purchase request, delivery slip and department head approval needed to process payments.

• Entered invoices in systems. Distributed and logged in checks picked up daily.

• Created daily AP Obligation Reports needed to request positive pay from the bank and to have daily Cash Flow Projections updated.

• Saved Weekly Check Registers for all bank accounts into the shared drive.

• Updated Void checks spreadsheet and filed back-up in vendor’s file.

• Updated New Vendors’ spreadsheet by Fiscal Year and created file folders for each vendor. Handled petty cash. Accounts Receivable

• Performed Daily Order processing, billed customers for items received, and prepared Back Order documents for delivery and billing.

• Entered (scanned) Checks, ACH and credit card payments received into system and shared drive.

• Applied payments held on Customer's Accounts. Approved Customer’s Credit.

• Contacted customers when their credit cards were declined due to wrong expiration dates, invalid credit card #’s, wrong billing address or insufficient funds.

• Sent out Collections emails to all customers that had overdue invoices. Prepared Customers Average days outstanding Report.

• Performed end of day closing, updated daily Cash Flow report for all Accounts Receivable transactions. Payroll (from 50-500 employees: Including Hourly/Salary/Union/Non-Union Staff Members)

• Collected timesheets and punch cards from department heads for all staff.

• Verified timesheet to punch cards totals. Acquired all Leave Requests Forms for Vacation, Sick, Personal and Holiday hours taken for the pay period.

• Produced the Payroll summary spreadsheet used to enter hours into the payroll system.

• Analyzed payroll registers from ADP and inputted payroll into spreadsheets for entry into the financial system.

• Distributed paychecks stubs to department heads on pay day. Budgeting

• Handled monitoring and modifications of contracts with DHS, ACS, DOE and other agency city agencies. Other Financial Tasks

• Assisted with booking Deferred Revenue, Fixed Assets, Intangible Assets, and Prepaid Insurance. Assisted with 10Q review prior to the audit process. Processed monthly bank reconciliations and entered Credit Cards deposits.

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2006 to 2016 NYPD - Management Auditor

• Performed financial audits of confidential expenditures made to ensure compliance with GAAP, applicable laws, rules and regulations.

• Prepared Financial Status Reports by incorporating data obtained by the City’s FMS with regards to encumbrances, cash disbursement and inter-departmental transfers.

• Under supervision, assisted in processing and monitoring the Department’s Other Than Personal Services (OTPS) budget. Prepared budget modifications and monthly variance reports. Handle Quarterly Budgetary Reviews for all commands. Communicated with managers on contractual, budgetary, fiscal and administrative matters with regards to their funding sources. Assisted in the preparation of monthly reports for current year expenditures.

• Prepared monthly, quarterly and annual P& L Standard, P&L by Budget Code, P&L by Class to Balance Sheet reconciliations. Prepared monthly bank reconciliations. Prepared internal audit reviews for our quarterly meetings.

• Participated in the upgrade for the Fixed Asset system with the Grants Unit. Trained other accountants. 2001 to 2006 CONTRACT ASSIGNMENTS

iVILLAGE, INC (A/P), PRACTISING LAW INSTITUTE (A/R Accountant), JDRF (A/P), V.I.P COMMUNITY SERVICES (A/P), THE INNOCENCE PROJECT (A/P), BANCO INDUSTRIAL DE VENEZUELA (Accountant), FLEXCORP SYSTEMS (Accountant), THOMSON FINANCIAL (Billing Analyst), PANORAMA WINDOWS: Accountant, FAIRWAY MARKET: Accountant, NICOLE MILLER: Budget Manager

1998 to 1999 GTIS – Accountant

1997 to 1998 RIHGA ROYAL HOTEL - Accounts Payable Supervisor 1996 to 1997 WINDOWS ON THE WORLD - Accounts Receivable Manager 1990 to 1996 BBC WORLDWIDE AMERICAS - Accounts Administrator 1988 to 1990 HARVARD CLUB OF NEW YORK CITY - Accounts Payable/ Income Auditor SKILLS:

Hardware: Macintosh and PC

Operating Systems: Microsoft Windows (7, Vista, XP) Spreadsheets: Crystal Reports, Excel (VLookup, Pivot Tables, SumIFS), Lotus 1-2-3 Data Bases: Dbase, Rapid File, ACT!, FoxPro, and Access Word Processors: WordPerfect, Word

Presentation: PowerPoint

Internet: Outlook & Explorer

Expense Management Solutions Coupa, Sharepoint,Exceedra TPM, Chromeriver Accounting: JD Edwards, Coupa, Sharepoint, Great Plains, QuickBooks, FundEZ, PeopleSoft, MAS500, Oracle, Peachtree, AS400, AccPac, M3, Real World, Micro Data, Data Plus, and Wildcat.

Government Systems: FMS 2/3, HHS Accelator, NYC Vendor Portal Sales Tracking: CRM/TCMS, Focus, WMS

Payroll: Timesaver/Hour Track/eTime-ADP Payroll

Reservations: LanMark & Browser 2000

Language: Fluent in Spanish. Beginner Italian.

CERTIFICATIONS/LICENSES: Microsoft Office Specialist 2013-PowerPoint, Excel, & Word passed. NYS Teacher’s Assistant Certification-Pending Work Experience to Re-Certify

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