Loraine Ferraro-Josephson

** **** ** ***** **********, MA 01535

Phone: 413-***-**** Email: ady5ru@r.postjobfree.com Objective:

Highly motivated seasoned professional looking for a challenging career in which to utilize my organization, leadership, and management skills. I’m a team player, enjoy interacting with people and have a strong work ethic. I would like to be part of an organization where I can apply my management skills and experience to be part of a successful cohesive team. Working Experience:

Dominion Concrete

Office Administrator / Preconstruction Coordinator

• Assisted with facilities maintenance and fit out of new office space, contacted appropriate vendors for office supplies, coffee and water systems as well as cleaning and IT services.

• Completed and submitted prequalification requests from various general contractors through programs such as isqft, construct secure and building connect.

• Created electronic Estimating files where all documents and drawings were saved and organized so that the Estimators had all information needed when bidding for a job.

• Sent bid invites and documents out to vendors for pricing and saved in estimating folders for estimator to price job accurately.

• Assisted in buyout and submitting small materials.

• Created electronic Project files to track awarded jobs from start to finish.

• Pulled COI requirements from new job contracts and obtained completed COI from insurance company.

• Prepared and sent Job start notification letters to the respective unions.

• Prepared workforce goals notification and sent to the unions on requirements of jobs.

• Worked closely with the PMs, Superintendents, & Unions to put forth best faith efforts to meet workforce goals.

• Tracked all employees hired on jobs that required Minority Reporting

• Submitted monthly minority reports and other critical documents needed to meet job workforce goals.

• Participated in workforce goal meetings with owners and GCs to go over job reporting requirements and what needed to be worked on to be compliant.

• Managed employee folders to make sure all ID’s, Licenses OSHA cards and I9 paperwork were current and correct in case of file audits.

• Managed company Fleet to ensure maintenance requirements were met as well as keeping registrations and inspections current.

• Managed Fleet fuel card accounts (WEX, Fuelman) assigned to fleet and kept updated with change in fleet

• Assisted management and field employees with fuel receipts and mileage submittals.

• Processed expense reports for internal staff and field staff

• Worked closely with PMs to file project documents.

• Notarized Requestions and Lien Waivers monthly to send out to GC.

• Sent lien waivers to vendors for signature each month for processing for payment.

• Submitted lien waivers for payment through the Textura payment system.

• Assisted with the process of joint check agreements and worked with vendors to sign and submit for payment processing.

Manafort Precision / Manafort Brothers

Project Assistant / Office Manager

• Coordinated New office space set up and move.

• Worked closely with property owners with maintenance of leased property.

• Responsible for document control – scanned all concrete/rebar tickets from job into files to be matched with invoices for proper payment and material management on the jobs.

• Processed and submitted all office and field employee expense reports.

• Processed vendor invoices, coded and sent to AP for payment.

• Facility maintenance (hired all cleaning staff, plumbers, electricians etc.)

• Ordered all office, janitorial and breakroom supplies.

• Worked closely with IT company to make sure internet, server and phones were always working.

• Set up all estimating and job folders to keep track of all jobs being bid and jobs awarded.

• Saved all documents for estimating and sent bid invites to vendors for pricing.

• Managed Fleet and Fleet Service

• Managed Company Fuel cards

• Managed fuel receipts and mileage

• Processed POs for odd job supply and small purchases

• Maintained daily job board to assign workers to individual jobs when needed.

• Managed all labor requests to unions for individual projects when needed.

• Maintained vacation / holiday calendar to assure proper coverage on jobs.

• Processed employee applications to ensure I9 was properly completed, and proper IDs submitted.

• Assisted employees to promptly resolve any payroll issue.

• Reviewed and Approved/Declined employee State sick time use.

• Assisted with Employee Safety training / Click Safety Burns & McDonnell

Office Administrator / Project Assistant

• Managed construction office with 16 employees

• Ordered all office, janitorial and break room supplies.

• Responsible for hiring and payment to janitorial staff.

• Responsible for hiring and payment to alarm and telecommunication staff.

• Processed vendor invoices, approved and sent to AP for payment.

• Responsible for document control for Materials management, Safety, Restoration & Construction teams

• Maintained Electronic and paper files for all areas.

• Managed office access for employees distributing and keeping track of office alarm codes and keys.

• Managed and maintained full rack set of construction drawings ensuring that all drawings are up to date.

• Coordinated new office set up and move.

• Worked closely with property manager and maintenance staff to maintain office space.

• Scheduled internal and external meetings.

• Scheduled catering for internal and external meetings

• Assisted all contractors and vendors with submitting plans and permits.

• Created spreadsheets to keep track of all job materials received and invoiced for proper payment.

• Created spreadsheet to keep track of all material received and used on the job.

• Assisted employees with PTO requests and timesheet submittals.

• Assisted employees with mileage and gas receipt submittals for individual company vehicles.

• Prepared general correspondence

• Processed mail and distributed to proper areas.

• Maintained vacation calendar to assure coverage.

• Assisted in Safety and Environmental orientation classes.

• Other duties as assigned.

United Health Group 7 Optmn Health

Associate Clinical Administrative Coordinator

• Verify eligibility information for pended Patient Summary Forms.

• Verify eligibility information for pended claims.

• Process returned mail.

• Investigate and process PSF and claim send backs.

• Other duties as assigned.

• responsible for determining the correct member information for claims & clinical submissions.

• Identify if the member receives clinical management services.

• Search internal systems and health plan websites to confirm eligibility information.

• Confirm eligibility information to ensure members and providers receive timely notice of utilization and timely and accurate claims payments. Gilead Sciences, Inc. / Durham, NC

Clinical Project Assistant

• Working closely with Clinical Project Managers on project specific tasks

• Assisting in all aspects of study startup of a clinical trial.

• Creating and maintaining Excel spread sheets for tracking study specific material.

• Assisting in

maintaining

study Trial

Master Files

• Performing Trial

Master File

reviews for assigned studies.

• Scheduling internal and external meetings for study teams

• Reviewing and process regulatory documents for submissions / drug release to sites

» Processing in Gilda all DSR’s Drug Shipment Requests sent in directly from the Investigator sites associated with assigned studies.

• Assisting in reviewing Monitor visit reports for CRA’s

• Entering new site-specific information in data base (Gilda)

• Entering patient enrollment information in data base (Gilda)

• Maintaining and update accurate and up to date share drive information for assigned studies.

• Creating share drive files for new studies

• Attending assigned study team meetings and providing the team with up to date and accurate meeting minutes.

• Assisting Clinical Study Managers with tracking and filing of study documentation

• Providing new start up sites with study supplies

• Providing other CPA’s with back up when needed

• Attending weekly Gilda meetings to familiarize myself with the Gilda system.

• Obtaining site numbers for new study Investigator sites

• Creating Study related contact lists for vendors, CRO, Lab personnel and study team members

• Tracking study subjects visits for payment and enter in data base (Gilda) EMD Pharmaceuticals / Durham, NC

Clinical Trial Support Specialist

• Worked closely with Clinical Trial Manager on projects and startup of Phase III clinical trials, general correspondence, CDA and CIDA’s, PowerPoint presentations, Excel spreadsheets to track payments and invoices.

• Responsible for data entry activities targeted at tracking study progress and maintaining study specific data in trial management tools / systems (Monitor, Merkur and MEDISi)

• Assist in reviewing and processing regulatory documents for submissions, drug release to sites.

• Tracked study related payments and processing of invoices.

• Maintained study master files.

• Facilitated and work with team to create an educational DVD for Pharmacists and Physicians on how to store and administer drug in new clinical trial for vaccine in NSCL Cancer

• Scheduled meetings; submit expense reports through Gelco system.

• Coordinated and arrange all details for Investigator and Advisory Board Meetings (i.e. Location, hotel accommodations, travel, catering, audio visual and conference rooms)

• Assisted in TMF review at CRO

Executive Administrative Specialist:

• Supported Clinical Sciences, Clinical Operations, BA Oncology and Drug Development groups consisting of (2) Sr. Executive Directors and (4) direct managers and their teams.

• Worked remotely with traveling Medical Information Support Liaison and with colleagues internationally and domestically to set up remote meetings.

• Coordinated domestic and international travel, domestic and international video conferencing, and teleconferences.

• Scheduled meetings and maintained calendars.

• Entered Oncology journal information into the Reference Manager system.

• Scanned patient information from clinical trials into PDF files and kept an electronic file and paper file.

• Processed expense reports and balanced accounts at end of each month

• Provided office support including, filing, general correspondence, CDA Agreements, PowerPoint presentations, Excel Spreadsheets

• Arranged all Global Product Team meetings and assisted teams with projects in any way needed.

• Arranged all Clinical Sub Team Meetings and assisted with projects in any way needed.

• Assisted Human Resources with Interview candidates by arranging travel, hotel, ground transportation and setting up individual one on one interview meetings.

• Scheduled meeting rooms as needed or in advance for groups.

• Ordered office supplies and kept below budget for Clinical department.

• Worked with a variety of vendors to supply catering for large group meetings within budget.

• Maintained file system to keep track of all receipts and complete all expense reports.

• Maintained file system for each direct manager to keep them organized along with their membership dues and subscriptions, personal information, and travel profiles.

• Created and maintained Excel spreadsheet for project budgets.

• Worked with domestic and international hotels to set up corporate accounts for meeting space and hotel accommodations.

Education:

L&S Computer / Kingston, NY

Business training program, IBM PS/2 computers, AT&T Word Processor 7700, AT&T Typewriter, Word Processing, Word Perfect 5.0, 6.0, PFS First Choice, Micro Soft Works, Data Entry, PFS Publisher, Micro Soft Excel, Micro Soft Word, Micro Soft PowerPoint, Reference Manager, Lotus Notes and Micro Soft Outlook.

Proficient in: PowerPoint, Lotus Notes, Excel, Word, Publisher, Outlook, Monitor, Merkur, MEDISi, Reference Manager, Loadspring, Contract Manager, Textura, Microsoft Teams. Saugerties High School / Saugerties,

NY Art Major - Diploma

Ulster County Boces / Port Ewen, NY

Cosmetology Major - Certificate of Completion

Barnett International

CRA & CRC Program - Certificate of Completion

University of Phoenix

AAS-Business Administration – working on completing degree.

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