ELIZABETH BEAN

*** *. *** ***** ***. #****** · White Settlement, Texas 76108 · 817-***-**** (Mobile)

MISSION: To participate with a professional company in such a way that maintains accurate and timely business records, challenging, and provides resources for future growth.

White Settlement ISD, White Settlement, Texas

Serves as secretary to the Director of Assessment and Bilingual/ESL Director; performs a wide variety of complex secretarial and administrative duties, sometimes of a confidential nature; coordinates communications and information; assists and supports department’s staff in a team-oriented atmosphere; assists with administrative and graphics support.

Administrative Assistant

Assessment Support 09/03-Present

•Serves as the supervisor’s administrative assistant.

•Screens visitors, telephone calls, and mail

•Sends/receives faxes, e-mail, and correspondence.

•Composes letters, memos, and reports.

•Creates, edits, proofs reports, and other materials that supervisor requests.

•Initiates work that keeps the office running smoothly, develops procedures.

•Provides information relevant to this particular office or programs.

•Serves as liaison with various State offices and universities.

•Coordinates arrangements for meetings, work sessions (including, but not limited to, scheduling, room reservations, and notification to participants).

•Compiles information and generates Federal, State, and local reports as needed.

•Research information for supervisor and other administrators for use with reports, budget preparation, grant applications, etc.

•Learn new software programs or skills required to keep up to date in the current job (PowerPoint, Excel, etc.).

•Orders office supplies and materials for department.

•Types various forms that have not yet been computerized.

•Maintains supervisor’s files, including confidential files.

•Distributes mail and materials ordered and received by the department.

•Designs spreadsheets, newsletters, fliers, brochures as needed.

•Processes Special Leave forms, travel requests, reimbursements, Internet applications.

•Handles the administrative details not requiring the immediate attention of the administrative head.

•Gives out information where judgment, knowledge, and interpretation of procedures and regulations are necessary.

•Provides extra support – time, effort, or whatever is required to accomplish department goals.

•Performs other duties as assigned.

Registrar

•Responsible for servicing parents and students with grades and attendance.

•Responsible for maintaining Registration cards, computer agreement forms.

•Responsible for Registration of all new students and process student withdrawals.

•Assist with producing copy and distribution of the student handbook.

•Responsible for special projects and creating Excel spreadsheets for the principal.

•Assisted with issuing and administering TAKS testing materials to the students.

•Trained teachers on the Skyward system for student and employee records.

•Responsible for maintaining the computers, copiers, printers, fax machines and phones for Brewer Middle School.

DRC Services Inc., San Angelo, Texas 12/02-8/03

Responsible for general office administration for an insurance company, which is dedicated to providing outstanding customer service, helping to provide the community with life, health, auto and homeowners insurance.

Administrative Assistant

•Maintain accurate client records and distribution of all reports and incoming mail.

•Assist insurance agents by providing clients with quotes for auto, home and health insurance needs.

•Responsible for reception area and switchboard.

HUCKABEE AND ASSOCIATES, INC., Fort Worth, Texas 12/00-2/02

Provided various services for an architecture, engineering and program management firm dedicated solely to the innovative

planning, design, and management of outstanding learning environments.

Administrative Assistant

•Maintained AIA documents, change orders and substantial completions.

•Maintained minutes for all construction related meetings, site observation notes and letters for all construction observers.

•Provided accurate documentation and distribution of Request for Information forms and submittals.

•Created all transmittal letters for construction.

•Responsible for shipping all construction related items. Managed telephone system and provided backup for reception area.

CORONADO BUILDERS, INC., Arlington, Texas 10/98 - 12/00

Managed the telephone system and reception area for an award-winning commercial construction management- general contracting firm, which focused on meeting the special needs of architects, building owners and building managers.

Administrative Assistant

•Provided general office administration and support to the estimating, marketing, production, and accounting departments.

•Assisted in the Accounts Payable department and generated proposals for the marketing department.

OFFICE SKILLS:

Type 60 wpm. Operate standard office equipment and various switchboard operating systems.

SOFTWARE COMPETENCIES:

Certificates in Microsoft: Word, Excel, Outlook. Google: Docs, Sheets. Database: Eduphoria, Skyward, Testhound, Cambium. Accounting: SOS, Solomon. ACT 3.0 and Access.

EDUCATION: Lehman College, Bronx, NY/University of Texas at Arlington, Arlington, Texas Received course certificates for Lotus 123, WordPerfect

Central High School, San Angelo, Tx

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