Sultana Dastgir

Alexandria, VA 571-***-**** ady49v@r.postjobfree.com

KEY QUALIFICATIONS

Procurement, Contract and Grant expert with over 7 years of experience with different international organizations, primarily USAID-funded projects and United Nation in Afghanistan.

EDUCATION

BA, Bachelor of Political Science, Kardan University, Kabul, 2018.

LANGUAGES

Dari, Pashto, English, Urdu.

PROFESSIONAL EXPERIENCE

International Republican Institute September 2022 – Up to now, Procurement Administrator – Washington DC

Organizes and maintains subaward files

Provides first review of subawards and contracts packages prior to signature

Provides first review of subaward reports, modifications and closeouts.

Interacts with program staff and explaining the different mechanisms available to them.

Conducts in depth reviews of subaward and contract scopes of work, solicitations and proposals, and assesses risk associated with subawards.

Trains subrecipients and contractors on terms of agreement and reporting.

Supports procurement and program staff with management and analysis of financial reports and invoices/payment processing relevant to all grants within a portfolio, including proactive oversight and analysis of budgets, expenditures, salary and benefits allocations, per diem verifications and related accounting duties to ensure fulfillment of each grant’s objectives and compliance with funder regulations, IRI policies.

Reviews cost reimbursable financial reports required by funders and/or IRI management.

Responsible for maintaining current knowledge of funder’s and IRI’s financial policies and procedures and serving as a resource for program teams.

Reviews and processes invoice reconciliations/bills for assigned portfolio.

Establishes, maintains, and develops productive working relationship with expatriate staff, local/field/project accountants, DC program, Procurement and Program Services colleagues.

Documents incomplete financial report documentation identifies missing documentation and works with clients to obtain the missing financial report documentation.

Assists with annual, funders’ and program audit preparation.

Performs other accounting and administrative tasks as assigned or deemed necessary.

United Nations Entity for Gender Equality and the Empowerment of Women (UN WOMEN) March 2019 – January 2022, Procurement/Administrative Assistant – Kabul

Coordinated procurement processes for the Afghanistan Country Office

Provided inputs to the preparation of procurement plans for programmes/projects

Reviewed procurement requests and initiated procurement procedures for office and projects equipment, supplies and services, as necessary

Prepared Request for Quotations (RFQ), Invitation to Bids (ITBs) or Request for Proposals (RFPs) documents, receipt of quotations, bids or proposals, as necessary

Performed Buyer role in Atlas, prepare/close Purchase Orders (POs) and contracts in and outside Atlas

Organized travel including purchase of tickets, Daily Subsistence Allowance (DSA) calculation

Provided administrative support to contract management processes; maintain databases

Developed and updated the rosters of suppliers

Maintained the filing system

Maintained records of assets management and prepare reports

Provided input to inventory reports

Implemented the inventory and physical verification control in the office and projects

Arranged shipments and conference facilities

Arranged hotel reservations for visiting UN/UN Women officials

Organized hotel and event arrangements for all official UN Women meetings/ functions, engagements, ensure that all requirements are catered for as required

Performed other administrative tasks as assigned by supervisor

DAI Global LLC, USAID – Strong Hubs for Hope and Resilience (SHAHAR) October 2018 – March 2019, Procurement/Subcontract Specialist – Kabul

Monitored, tracked and expedited SHAHAR Procurement activities to include release of RFPs, submittal of proposals/Bids, scheduling of evaluation committees, and other processes from RFP/RFQ to close out

Liaised with vendors by negotiating purchase order contracts and subcontracts

Drafted negotiation memorandums to ensure that all USAID and DAI-specified topics are fully and competently addressed

Ensured invoices are received from vendors in a timely manner and that disbursement for procurement actions are made promptly

Monitored Purchase Orders and Blanket Purchase Agreements to ensure the incurred costs are allowable, reasonable and allocable, and seek approvals from authorized signatories

Facilitated preparation and submission of purchase orders in accordance with DAI policies and USAID regulations

Worked closely with procurement and logistics staff to obtain resources, quotations, and secure competitive bids for one-time goods and services

Ensured all procurements comply with USAID regulations, corporate policy, and good commercial practices

Traveled to SHAHAR municipalities to oversee evaluation committees for Procurements at municipal offices and procedures

Coordinated with program staff on project needs and requirements

Participated in activity work planning, and proactively conducted market research in support of anticipated operations and technical needs

Performed other duties as required by the Senior Compliance Manager

USAID Promote: Women’s Leadership Development (Tetra Tech), Contracts, Grants and Procurement Assistant December 2016 – October 2018, Kabul

Assisted the Contract, Grants and Procurement (CG&P) Department personnel and the Director of Contracts, Grants and Procurement (DCG&P) by performing grant, contract and procurement related activities and supporting TT-WLD management to maintain a transparent, effective and efficient contract, grant and procurement process for all CG&P activities

Assisted other TT-WLD Departments as directed by the DCG&P in all activities related to CG&P activities in accordance with Tetra Tech policies and procedures and USG rules and regulations governing contract issuance and management

Assisted cross train in the TTWLD Contract, Grant and Procurement Department

Processed all grantee monthly invoices

Assisted DCG&P in awarding grants and contracts (this includes posting of new RFAs on websites, screening, organizing and creating evaluation committee Pre-Award and Post-Award).

Raised the purchase request for procurement department, received quotation from vendors, reviewed the quotations

Issued modification for grants, contracts and procurement

Filed USAID Vetting information form for grantees, contractors and vendors, submitting the vetting information through PVS portal, updated the vetting tracker, filed the notice eligibilities

Performed secretariat, administrative and logistical tasks of the department

Maintained updated hard and soft copy of filings

USAID Promote: Women’s Leadership Development (Tetra Tech), Intern November 2015 – December 2016, Kabul

Assisted in collection and documention of new applications for the Jawana initiative

Distributed the new applications among the selection committee members

Assisted in collection of the reviewed applications

Informed the selected students to attend in thier specific classes

Kept track of all Jawana Students attendance by collecting the weeklly attendances sheets from AWEC Course Facilitators.

Organized filing system of the department

Distributed WLD formal messages to Jawana Students

Communicated administrative or logistic problems recieved from students to WLD training team

Drafted memos and correspondence

Scheduled appointments and took meeting minutes for training team

Assisted the technical team during the ToT

Translated of all success stories of Jawana

Maintained regular contact (phone and email) with partners and beneficiaries

Worked with M&E Department in updating database, Attendance sheet, Pretest and post-test

Worked with curriculum Department in Books management and translation

Worked with HR department for updating Timesheets and Filing

Worked with Administrative and Operation department

Worked with Gender department in preparing of database

Worked with Finance Department on Payment for Jawana Students

Worked with Contract, grand and procurement department in filing and scanning

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