Follow Up Administrative Secretary

Layju Belthazar

Phone : +1-602-***-****

Email : ady31n@r.postjobfree.com

Address : **** * ****** ****,

Chandler, Arizona, US

Summary :

Highly skilled professional with 4 years of experience in a private firm, adept at fostering effective working relationships in diverse cultural settings and delivering exceptional business outcomes. Proven expertise in problem assessment and implementing corrective measures, thriving in fast-paced environments while maintaining meticulous attention to detail and composure in high-pressure situations. Demonstrated success in task organization, driving efficiency, and optimizing results within tight timeframes and limited resources, complemented by outstanding communication abilities.

Key Skills :

1. Administrative Proficiency: Skilled in handling advanced office applications and managing both internal and external communication and correspondence effectively. 2. Exceptional Communication: Strong communication skills, coupled with a positive attitude and a strong desire to continually learn and develop. 3. Task Organization: Demonstrated ability to efficiently organize and maintain multiple tasks, effectively setting priorities to meet specific timeframes. 4. Computer Skills: Proficient in utilizing various Windows computer package systems, including Microsoft Word, Excel, PowerPoint, and Internet browsing. Academics :

2010 : Degree of Bachelor of Commerce, Mahatma Gandhi University, Kerala, India. 2012 : Masters of Business Administration in Marketing Management, Vinayaka Missions University, Salem, India.

Languages :

English : Fluent

Malayalam : Native

Work Experience :

Administrative Secretary

2007 - 2011 (Mazrui and Hawi Painting Co. W.L.L, P.O. Box : 4518, Abu Dhabi, United Arab Emirates)

Preparing Tender documents and quotations for different onshore and offshore projects.

Follow up with concerned staff on ongoing projects and assignments and update the GM accordingly.

Prepare meeting agendas in advance, confirm time, venue and list of attendance and arrange meeting facilities.

Handling Client complaints.

Follow up with clients to assure all the provided documents are complete.

Coordinates with clients, sub-contractors and suppliers on various projects.

Maintain confidentiality of all types of documents and assure discreet handling of all business deals and projects.

Review and approve supply requisitions.

Prepare purchase orders to suppliers for all the ongoing projects.

Arranging training for employees as required for different projects.

Arranging manpower deployment for the offshore projects.

Deals with all enquiries in a professional and courteous manner, in person, on the telephone or via Email.

Ensure that documentation is correctly filed and maintained in an efficient filing system.

Collect and distribute parcels, update calendar appointments and route calls to extensions as required.

Ensure filing systems are up to date, transfer and dispose records according to retention schedule and policies.

Gather, compile, verify and analyze information to use in documents such as memos, letters, reports, speeches, presentation and handle confidential information/records.

Manage all office supplies and stationery needs. Personal Details :

Date of Birth : 11/15/1986

Nationality : Indian

Work Authorization in USA : Yes

Marital Status : Married

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