Executive Assistant Administrative

Annette Kypreos

Santa Cruz, CA ***** 831-***-**** ********@*******.***

EXECUTIVE ADMINISTRATIVE ASSISTANT

Accomplished Executive Assistant with more than 20 years’ experience supporting high-level, high-profile C-level executives. These include: President of the 3rd largest Easter Seals in California, President & CEO of large international media corporation, Living on the Edge, VP of Operations, Sutter Health Santa Cruz, President, Silicon Valley Medical Development and, most recently, providing support to the CMO at Keysight Technologies, a leading global test, design and emulation equipment provider. Extremely organized, reliable and detail oriented. Proven ability in handling high volumes of tasks with minimal guidance or supervision while maintaining and meeting aggressive deadlines.

Demonstrates commitment to quality.

Skilled at anticipating and solving problems, creating contingency plans, and managing multiple priorities.

Ability to work in high production environment and respond quickly and effectively under pressure.

Recognized for professionalism, confidentiality, integrity, and administrative skills. SKILLS / KEY COMPETENCIES

C-Level Executive Support

Complex Calendaring

Microsoft Office/Visio

Highly Confidential

Board of Directors Support

Project Management

Meeting/Event Planner

Minutes, Reports, Charts

Verbal & Written Communication

Domestic & Intl Travel

Organized/Multitasker

Expense Reports

Time Management

Agendas/Itineraries

PowerPoint Presentations

Discretion/Good Judgement

Video Conferencing

Asana

Takes Initiative

Gate Keeper

Concur

PROFESSIONAL EXPERIENCE

KEYSIGHT TECHNOLOGIES, SANTA CLARA, CA 2022

Executive Assistant to the Chief Marketing Officer

Managed and maintained CMO’s calendar, schedule, and appointments, coordinating meeting logistics globally.

Coordinated all aspects of complex travel arrangements for both domestic and international business travel including booking flights, hotel, local transportation, agendas and itineraries and arranging passport/visa requirements if necessary. Prepared and reconciled travel expense reports.

Managed a significant portion of the CMO’s incoming email traffic by reviewing email, responding to issues, and bringing attention to urgent matters and customer requests.

Maintained awareness of significant deadlines and schedules that impacted the CMO and staff such as salary reviews, performance evaluations, stock awards, etc.

Coordinated and worked with other Executive Assistants in a teamwork fashion, providing and receiving support to each other as needed.

Communicated professionally with internal and external customers and executives.

Supported projects assigned by the CMO including team building, budget management support, and recruiting support.

Directed employee questions and solved problems independently.

Provided excellent judgment and discretion and successfully worked with employees at all levels of the company.

I was flexible, resilient and had a great attitude while dealing with a variety of stakeholders, partners, and customers.

Acted as a first line of contact for many external inquiries and customers.

Supported purchase orders and the creation of purchase requisitions as needed for the CMO.

Supported CMO as the Santa Clara site lead and organized site events including site service award luncheon and quarterly employee activities.

Worked closely with the CEO and COO Executive Assistants to provide back-up support on a regular basis as needed.

Coordinated staff meetings and key reporting processes with Marketing Chief of Staff.

Planed, organized and attended employee summits with four global managers; Americas, Europe, Asia and China. SABBATICAL 2020 - 2021

My previous job at Sutter Health was eliminated due to a restructuring within the organization so I took the opportunity to take a sabbatical during this time to volunteer in my community, help some senior citizens with the challenges they were facing and travel to see family and friends. With the pandemic occurring, it was a good time to invest in other people’s lives volunteering and using my gifts to help those around me. SUTTER HEALTH / PALO ALTO MEDICAL FOUNDATION, SANTA CRUZ, CA 2013 - 2019 Executive Assistant to the VP of Operations; additional support provided to the President / CEO of the Santa Cruz Division as needed

Managed and maintained executive’s calendar, schedule, and appointments, coordinating activities, and preparing for meetings and events. Coordinated daily itinerary including conferences and teleconferences. Prioritized appointments for executives based on knowledge of business demands.

Prepared and edited all correspondence, agendas, minutes, memos, complex reports, charts, spreadsheets, dashboards, presentations, and broad ranging support for executives.

Prepared, assembled, and distributed agendas and materials for weekly and monthly divisional manager meetings as well as outside speaking engagements. Attended meetings, recorded meeting minutes, and maintained proper documentation.

Arranged complex logistical needs. Interacted with executives and peers across the Sutter Health System. Welcomed guests and patients, addressed specific issues, and obtained appropriate information. Ensured follow through in a professional and friendly manner.

Expertly functioned as “gatekeeper” addressing all incoming calls, correspondence, and visitors acting as first point of contact for the executive, protecting his schedule and time.

Coordinated travel, lodging and off-site event arrangements by making necessary reservations, coordinating equipment, and inviting appropriate personnel.

Completed special projects as assigned. Project support for PAMF sponsored initiatives.

Maintained multiple conference room reservation schedules by determining priorities in assigning conference rooms to meet the needs of numerous requests. Coordinated catering for meeting and other office events as needed. Organized divisional all-staff events.

Volunteer Coordinator for PAMF Santa Cruz, screening applicants, training in PAMF policies and procedures and placement in clinics. Supervised and monitored progress. Responsible for the recruiting and training volunteers for the annual Santa Cruz Philanthropy “Toast to the Town” fundraiser event.

Provided Notary Public services for Santa Cruz division physicians. LIVING ON THE EDGE, AN INTL MEDIA CORP/SANTA CRUZ BIBLE/VENTURE 1996 - 2008/2009 - 2012 Executive Assistant to the President and CEO Santa Cruz / Los Gatos High-profile, internationally recognized Pastor/CEO, author, radio, TV personality and speaker

Maintained Executive’s calendar, schedule, and appointments. Handled all domestic and international travel. Created travel itineraries, trip folders and all materials necessary for meetings/seminars.

Prepared letters, minutes, reports, inquiry responses, charts, spreadsheets, scripts, presentation materials and all other documents as needed.

Created PowerPoint presentations and meeting notes for weekly speaking engagements and outside seminars. Assisted in creation and publishing of books, working directly with ghost writers, attorneys, and publishers.

Expertly functioned as “gatekeeper” addressing all incoming calls, correspondence, and visitors acting as first point of contact for the Executive, protecting his schedule and time.

Participated in preparing Executive for tapings, special events, radio rallies and donor events.

Supported two Board of Directors groups: Living on the Edge and Santa Cruz Bible/Venture. Arranged all meetings, presentations, packets and logistics for both Board of Directors groups. EASTER SEALS CENTRAL CALIFORNIA, APTOS, CA 2008 - 2009 Executive Assistant to the President and CEO

Managed and maintained the President’s calendar, schedule, and appointments, analyzed incoming correspondence taking appropriate action. Prepared agendas, invoices, reports, memos, letters, contracts, and other documents as needed, utilizing word processing, spreadsheet, database, and presentation software. Managed all executive travel arrangements, itineraries, and necessary trip documents.

Attended quarterly Board of Directors meeting recording and transcribing minutes. Prepared all packets, presentations, and logistics of the meetings.

Researched, compiled, drafted, and assimilated confidential and sensitive data.

Represented the President and CEO internally and externally on behalf of the organization, facilitating strong working relationships with colleagues and donors.

Education & Certification

ASSOCIATE OF ARTS – Cabrillo College

BACHELOR OF ARTS – San Jose State University

MULTIPLE SUBJECT TEACHING CREDENTIAL – San Jose State University SEVERELY HANDICAPPED SPECIALIST TEACHING CREDENTIAL – San Jose State University

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