Data Entry Administrative Assistant

Kanika L. Cantu

Phone: 469-***-****

Email: ********@*****.***

Career Summary

Over 20 years of corporate experience as an administrative assistant and executive sales support for Senior Level Management. A proven record of accomplishment in the areas of accounts payable, travel arrangements, data entry, training, onboarding, customer relations, scheduling, staff supervision, and general office operations. Strong organizational abilities combined with excellent interpersonal, communication, and leadership skills that allow effective workflow across all levels and lines of business.

Skills

Excellent Communication Detail-Oriented Data Entry Self-Motivated Team Player Accountable Customer Service Advanced in Microsoft Programs Energetic Flexible 10-Key Problem Solving Time Management Fast Learner Organization Skills Time Management Accounting Scheduling I Strategic Thinker Go-to-Person Self-Starter

Significant Work Experience

TEXAS HEALTH PRESBYTERIAN HOSPITAL OF DALLAS JANUARY 2015 – DECEMBER 2022

Administrative Assistant & Data Entry Clerk

Institute for Exercise & Environmental Medicine (IEEM)

Manage departmental payroll in PeopleSoft system and collaborate with Payroll Dept. to resolve payment issues

Plan detailed itineraries, including booking lodging, transportation, and schedules for visiting professors, postdoctoral research fellows and executives

Maintained database for accounting statements, audits, and equipment

Coordinated Scientific Advisory Board meetings with board Member for Institute, including meals, flights, hotel, etc.

Streamlined and managed the ordering of breakroom, office supplies and lab supplies on bi-weekly basis

Manage multiple projects at once by obtaining information, developing action plans, deadlines, project status updates, timelines, and/or reports; implement approved projects and ensure a seamless flow through each phase until completion

Redesign New Hire Orientation and training for IEEM employees, volunteers, and international visitors. Customize forms, checklists, job descriptions, training, and onboarding materials, and provide follow-up training as needed for other onboarding logistics

Sort & distribute mail; filing, faxing, copying for approximately 65 people

Calendar management for conference room, library and event rooms

Collaborate with various departments to ensure proper completion of forms and data entry for faculty and postdoctoral research fellows

Provide additional support in clinic, greeting and registering patients, responding to voicemails, filing, and requesting records as needed

Facilitate IT and Service requests, answer phones and triage phone calls and email messages

Coordinate yearly IEEM Challenge with philanthropic donors

CORNERSTONE STAFFING APRIL 2014 – JANUARY 2015

Accounting & Administrative Assistant

Institute for Exercise & Environmental Medicine

Entered faculty and staff check requests and expense reports into accounting system

Assisted Senior Accountant with budget drafts, finance reconciliation, data entry and accounts payable

Constructed Policies & Procedures manual for the accounting office

Advanced daily utilization of Microsoft Office applications (Word, Excel, PowerPoint, Access)

Assisted Director of Institute with clerical support, processing mail, answering telephones, compile reports for department distribution

BANK OF AMERICA, N.A. JUNE 1993 - SEPTEMBER 2013

Administrative Assistant III Commercial Real Estate Sales

Created and maintained various system-developed documents, including spreadsheets, worksheets, and letters

Maintained daily, weekly, and monthly reports detailing productivity, service level and associate reviews

Completed day-to-day administrative functions, including copying, faxing, travel arrangements, expenses, maintaining/ordering office supplies & equipment, distributing correspondence, meeting planning for on/off site conferences and events, and calendar planning

Scheduled calls and appointments across world time zones

Searched and retrieved requested documentation from multiple Sales Managers, Officers, and Analysts

Facilitated onboarding/deboarding for all department associates

Conducted New Hire Orientation for new associates, providing vital information and resources for success

Assist clients with minor accounting needs

Legal Secretary Legal Department

Assisted multiple Attorneys and Paralegals by providing general administrative support including typing correspondence, formatting, and typing reports, filing, sort & distributing mail

Purchased supplies, conducted basic research, scheduled meetings, and transportation, answered telephones, operated copying and faxing equipment

Managed confidential information and reports with integrity

Produced and executed monthly reports of Case Files for Legal Department

Support Specialist III Quality Control

Aided managers in assuring quality with mortgage loans for Home Equity and Line of Credit business

Verified HMDA information on home loans

Completed, with accuracy, various data entry projects for loan processing in varying banking systems

Organized departmental projects. Prioritized loans for distribution to the team members

Calculated number of loans processed each monthly and documented in database

Administrative Assistant Retail Loans

Organized and maintained bank database for car, mortgage, and personal loans

Prepared correspondence for Supervisor, administrative budget, financial, personnel forms and reports

Maintained office supplies and equipment, resolved phone and mail inquiries regarding customer payments

Served as Liaison to regional, branch managers and staff

Other Work Experience

BAC - Deposit Controller in Lockbox (data entry)

BAC - Report Specialist II in Retail Loans BAC - Inventory Lead (data entry, Customer service)

Education

P. A.C.E Certification (Professional Administrative Certificate of Excellence) – 2018

Eastfield College – Dallas, TX - Graduate 2000

Liberty University – Lynchburg, VA – Degree in Process

Committees/Focus Groups

IEEM - Committee Chair for Employee Recognition & Diversity BAC - Day One Orientation Representative IEEM - 2nd Chair for Public Relations BAC - Team Diversity Council

IEEM - Internship Administrator IEEM - Employee Recognition and Diversity Team IEEM – New Hire Onboarding Coordinator

Professional Memberships & Organizations

American Society for Administrative Professionals (ASAP) National Notary Association Toastmasters International Public Relations Committee

Administrative Consultant Association Church Administrator

Contact this candidate