Mohammed Hasham Hussain

Street **, **** **, ** ******

Industrial Area, Doha, Qatar.

Mobile No.: +974-********

Email: ady0wc@r.postjobfree.com

Profile: Document Controller with 10 years’ experience possesses Construction and Oil & Gas documentation procedures. ISO 9001 Quality Management System certified by (CIQ & IRCA), Document Control Management certified and registered with (OTHM U.K).

Objective

Seeking assignments in the field of engineering in a firm where my potentials and my acquired knowledge guidance of seniors, to improve myself and contribute my skills to organization, which provide greater scope to learn, improve and implement new things.

Personal Details

Designation : Document Controller

Nationality : Indian

Visa Status : Employment Visa (NOC Transferable)

QID Status : Expiry on 11th June 2024

Languages : English, Hindi, Urdu & Telugu

Summary of Experience : Over 13 years of Oil & Gas experience in Document Control Employment with Medgulf : August 2014

Training Certifications & Other Skills

• DIPLOMA in Mechanical Technology with CSWIP 3.1 TWI Certified welding inspector & ASNT level-II with currently undergoing training in EPC projects in OIL & GAS projects, possess Knowledge in Fabrication of Welding activity of structure, pipeline, piping, pipe supports, welding, NDT, testing welder qualification.

• ISO 9001:2015 Quality Management System (Lead Auditor) accredited by CQI, IRCA and attested by Qatar Chambers.

• Document Control management

(a) Practical Document Control Management recognized by MOFA & Chamber of Commerce in Qatar.

(b) Essential Document Control Management recognized by MOFA & Chamber of Commerce in Qatar.

(c) Professional Document Control Management w/ Aconex recognized by MOFA & Chamber of Commerce in Qatar.

• International Diploma in Document Control Management (Level-III) Registered with OTHM (U.K)

• Advanced Diploma in Computer application for AD-COMP Institute India. Well versed in computer knowledge, MS Office skills, MS Word processing, Spreadsheets, PowerPoint, Outlook Mail, Database applications, Oracle and Build smart Construction software. Can maintain and rectify minor issues related to Computers, Laptops, and Networking. Current experience with Medgulf Construction Company W.L.L 1) ORGANIZATION : Medgulf Construction Company WLL, Qatar PROJECT : EPC FOR NORTH FIELD PRODUCTION SUSTAINABILITY OFFSHORE & PIPELINES PROJECT CONTRACT NO: 033727

PERIOD : Since Feb 2022 to Current

CLIENT : SAIPEM & Qatargas

JOB TITLE : Document Controller

2) ORGANIZATION : Medgulf Construction Company WLL, Qatar PROJECT : CO2 EXPORT FACILITIES CONTRACT

PERIOD : Since Oct 2021 to Current

CLIENT : Qatargas

JOB TITLE : Document Controller

3) ORGANIZATION : Medgulf Construction Company WLL, Qatar PROJECT : EPIC FOR COMMON COOLING SEAWATER SYSTEM PHASE-3 PROJECT (RLIC) PERIOD : Since Dec 2019 to Aug 2021

CLIENT : Qatar Petroleum

JOB TITLE : Document Controller

4) ORGANIZATION : Medgulf Construction Company WLL, Qatar PROJECT : Fabrication, Supply & Installation of Heating Panels in Ethylene Liquid Drum PERIOD : Since March 2019 to February 2020

CLIENT : Q-Chem

JOB TITLE : Document Controller

5) ORGANIZATION : Medgulf Construction Company WLL, Qatar PROJECT : EPIC for potable water supply to Ummbab, Jaleha & Khatiyah North PERIOD : Since July 2017 to February 2019

CLIENT : Qatar Petroleum

JOB TITLE : Document Controller

6) ORGANIZATION : Medgulf Construction Company WLL, Qatar PROJECT : RFS128-LNG Road Tanker Loading Facility Project to Supply LNG to RLESC Project

PERIOD : Since January 2015 to June 2017

CLIENT : Chiyoda Al Mana

OWNER : Rasgas

JOB TITLE : Document Controller

7) ORGANIZATION : Medgulf Construction Company WLL, Qatar PROJECT : Custody Flow Metering SKID for EPIC for Gas Supply to Facility D at Al Wakrah

PERIOD : Since September 2014 to December 2014

CLIENT : Honeywell

OWNER : Qatar Petroleum

JOB TITLE : Document Controller

Duties and Responsibilities

• Ensured maintaining documentation in compliance with Organizations (IMS) Integrated Management System standards and by fulfilling Clients requirements.

• Enforced standardized documentation, controlled processes and practices for the creation, review, modification, issuance, distribution, withdrawal, disposal and accessibility of documents in-line with project approved procedures.

• Ensured traceability to never lose track of organization/Project documents and its content, well maintained the documented information, document flow, interactions etc. and can retrieve and present where and when it is needed.

• Compliance and quality of documents is checked as per the framework of Project Documentation. Followed

& demonstrated in-line with Project integration, scope, time-line, costs, quality, risk and communication.

• Provides standard correspondence for the organization team, which includes documents flow, basic cover letters, copies of documents & drawings.

• Provide Distribution Matrix as necessary for the controlled documents.

• Coordinate with Clients/Engineering consultants/Subcontractors and third parties to send and receive various reports, drawings, submittals and other outstanding issues.

• Manage Electronic Document Management System (EDMS) as well as hard copy records on as per company system.

• Coordinating for Internal & External audits as per the schedule from Initial to closeout of audit observations, Findings or NCR if any.

• Controlling the numbering & identification of documents, Quality & compliance checks on documents, Preparing of Transmittals, Filing of documents (both electronic and / or hardcopies), Control over documentation modification, distribution, issuance during its whole lifecycle, Maintenance of registers of documents, Producing Logs, Distribution of documents to relevant personals etc.

• Familiar with document systems like Share-point Document Management System and Client based portals, Electronic Document Management Systems (EDMS) etc.

• Evaluating various forms of documentation and reports for accuracy and completeness, identified deficiencies and advice on appropriate corrective measures to improve information details or processes.

• Efficiently receiving and verifying incoming documents, scrutinizing accuracy of the transmittal & recording information in the document register ensuring accuracy in the document register.

• Communication with Stake Holders, Clients and Sub-Contractors to ensure document submissions to be followed for Reviews & Approvals.

• Receiving & answering phone calls, distributing mails to concerned personals, scanning documents, printing and securing the documents.

• Perfect understanding to execute the documentation for Pressure Vessels as per A.S.M.E Quality Control Manual (QCM) approved by Authorized Inspector (A.I) as per A.S.M.E standards.

• Document preparation and submissions for Manufacturer Record Book (MRB) as per Design, Fabrication, Supply and Installation process documents of Pressure Vessels as per Client requirements and procedures.

• Document preparation and submissions for Vendor Mechanical Catalogue (VMC) as per Design, Fabrication, Supply and Installation process documents of Pressure Vessels as per Client requirements and procedures.

• Document preparation and submissions for Pressure Vessel Repair documents as per Quality Control Manual (QCM)-Exhibits.

• Volunteer to work on special projects and shall take on additional tasks to assist QA/QC department.

• Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings. Document Controller May 2010 – Jun 2014 Al Mazrouei Bowyer Building & Co. LLC Dubai, U.A.E 1) ORGANIZATION : Al Mazrouei Bowyer Building & Contracting LLC U.A.E PROJECT : Business School, American University, Sharjah G+2 PERIOD : Since May 2010 to April 2011

CLIENT : American University of Sharjah

JOB TITLE : Document Controller

2) ORGANIZATION : Al Mazrouei Bowyer Building & Contracting LLC U.A.E PROJECT : Mercedes Service Center

PERIOD : Since April 2011 to May 2012

CLIENT : Gargash Enterprises

JOB TITLE : Document Controller

3) ORGANIZATION : Al Mazrouei Bowyer Building & Contracting LLC U.A.E PROJECT : PVC Batching Plant, Phase III expansion, Materials Shed & Special Cable Unit PERIOD : Since June 2012 to July 2014

CLIENT : Dubai Cable Company

JOB TITLE : Document Controller

Duties and Responsibilities

• Actively participates in and promotes company health and safety campaigns, policies and procedures, and ensures personal safety and that of colleagues at all times

• Manage electronic document management system as well as hard copy records on as per company’s Sharepoint system.

• Ensuring all documentation is controlled in accordance with the company’s Integrated Management System

(IMS) procedures for document control.

• Process, control and administer incoming and outgoing documents (correspondences, submittals, transmittals, specifications, drawings, etc.).

• Upload and distribute documents to relevant parties in accordance with the document distribution matrix through workflow.

• Maintain and update Incoming and Outgoing Registers to ensure accurate status of the submissions.

• Provide support and preparation of documents to QA/QC department for RFI’s, Inspections and closer of Dossier.

• Keeping all projects documents orderly, complete and categorized for easy accessibility

• Ensuring Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving).

• Responds in a timely manner to requests to retrieve information, information searches and general requests for support from project/department personnel

• Assuring document quality to include completeness, accuracy and compliance with established QA policies

& procedures.

• Prepare necessary data reports for various parties in timely and accurate manner.

• Maintaining the documents and drawings in the document control office under safe custody without any damage or deterioration with easily traceability.

• Follow up and expedite priority items with relevant managers, engineers, consultants and contractors.

• Drive improvement to document control processes and procedures.

• Manage and monitor the use of various form set ups among team members.

• Coordinate with consultants and contractors to send and receive various reports, drawings, submittals and other outstanding issues.

• Follow-up on Invoices with the suppliers, handling of Petty Cash purchases submitting for re-imbursement to accounts department.

• Records preparing, Tracking, Record retention and securing the confidential documentation as per the organizations policy

Education

• IIET – Diploma in Mechanical Technology (DMT) from India

• Magadh University – Bachelor of Commerce (B.Com) from India

• S.P.Y Junior college – Intermediate (12th Grade) from India

• V.V. Boys High School – S.S.C (10th Grade) from India Abilities

• Dedicated and professional with a versatile administration skill sets. Possess extensive knowledge of ISO 9001 Standards-Quality Management System, Integrated Management System & ASME codes & standards

• Excellent in executing in documentation work, coordination, communication, workforce management and mobilization as proven skills to the bottom line.

• Strategic planning & Execution, Sectorial functions, Liaison/Coordination

• Ability to work under pressure, Problem solving skills, Critical thinking and positive behavior

• Possess experience in ERP and EDMS electronic documentation platforms. Computer Knowledge

• SharePoint Document Management System

• Can maintain and rectify minor issues related to Computers, Laptops, Internet etc.

• Knowledge in PDF, Good knowledge in Document Management, Good Knowledge in maintaining PC, Computer, Laptop, Printers, Operating Systems.

Languages Known

• English – Can Read, Write, Speak – Proficient

• Hindi – Can Read, Write, Speak – Proficient

• Telugu – Can Read, Write, Speak – Proficient

• Urdu – Can Read, Write, Speak – Proficient

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