Administrative Assistant Executive

KRISTI JOSTES

**** *. **** ******• Denver, CO ***11 • 303-***-**** • *******@***.***

Highly motivated professional with proven skills in leadership, training, office administration and property management. Extremely effective at maintaining smooth office operations through administrative support including, but not limited to office correspondence, all office arrangements and reporting. Notable ability to lead by example including sharing and mentoring employees on best practices and strategies.

Microsoft Office Suite

(Excel, Word,

PowerPoint, Outlook)

Microsoft Teams

Pivot Tables, Lookup,

Formulas, filters etc.

C Level Executive

Support

Office Management

Meeting Arrangement

Office Supplies

Budgeting and Reporting

Event Management

Calendar and Travel

Management

Property Management

(Commercial &

Residential)/Leasing

Yardi

Administrative Office

Insurance

Communication

AR/AP/Payroll/Q:uick

Books/Invoicing

Operations

Vendor Relations

Expense Reporting

SharePoint

CRM Programs

Training

Proposal Writing

Project Management

Customer Service

Legal Documentation

and PCLaw

Remote Experience

Excel Pivot Tables

Support in Marketing

and Sales

PROFESSIONAL EXPERIENCE

Wells Fargo The Private Bank 6 Month Contract ended 6/16/2023 Administrative Assistant December 2022 to 6/16/2023

• Support of Senior Vice President. Presentations, Excel Spreadsheets, meeting and calendar management, office supplies, event planning/catering. Front desk duties include greeting High Net Worth Clients, maintaining kitchens, managing conference rooms, mail, etc. Created PowerPoint presentations.

• Provided Marketing Support including social media Aaron-Bell International Temporary Assignment

Executive Assistant October 3, 2022 to October20, 2022

• Supported Owner/CEO in all typical Executive Assistant duties. Assisted in Marketing efforts.

.

Integrity Locums (Robert Half) Remote – Temporary Assignment Invoicing/Billing/Payroll Assistant September 1, 2022 to September 15 2022

• Completed invoicing, billing and payroll in the medical field. Uber Denver, CO

Ride Share Driver As Needed

• Interim work to fill in gaps. Work as driver requiring good driving skills and customer service skills. New West Paving Denver, CO

Administrative Coordinator March 2021 – June 2021

• Handled all bookkeeping and payroll functions.

• Assisted in the hiring process for new employees and handled all onboarding paperwork including I-9’s.

• Helped process new job work orders and estimates for job costing. Boulder Botanical & Bioscience Labs (Start Up Company!) Golden, CO (Covid Closure) Executive Assistant/Office Manager September 2019 – September 2020

• Supported senior managers and executives including planning of meetings and taking detailed minutes. Scheduled appointments and updated calendar. Made travel arrangements and reservations. Maintained Conference Room coordination.

• Handled event planning and coordination. Coordinated with Marketing for all events.

• Developed and maintained a filing system as well as implemented and improved office policies and procedures. Provided general Office Management duties.

• Created spreadsheets and presentations and general correspondence.

• Greeted and provided general support to visitors as well as provided relief receptionist support Long Reimer Winegar LLP Denver, CO

Administrative Assistant April 2019 – August 2019

• Responsible for all administration including billing, document handling, calendar management, document scanning, electronic filing and reports. Proficient in the use of MS Office software. Assisted in intakes of new clients, court documents and input and maintenance of billing and client management in Time Matters.

Vaughn Law Offices Denver, CO (Company Closure)

Executive Assistant January 2018 - June 2018

• Responsible for all administration in a law office including document handling, calendar management, scanning and electronic filing. Proficient in the use of MS Office software. Organization, accuracy and ability to work on multiple tasks simultaneously is vital. Helped prepare intakes of new clients, court documents and input and maintenance of billing and client management in PC Law. Temporary Agencies (Various Contract jobs) Denver, CO Executive Assistant, Administrative Assistant November 2015 – Present as needed Temp Only

• Multiple temporary positions including Property Management as an Administrative Assistant(both residential and commercial) and Executive/Administrative rolls. As a temp, I have had to be extremely independent and have the ability to grasp each company’s systems and software immediately. Extensive calendar management, ordering of all office supplies, coordination of lunch gatherings, travel arrangements, AR/AP, etc. Also worked in both Commercial and Residential Leasing Offices as Leasing Agent and Administrative Assistant.

Westwood College Westminster, CO (Company Closure) Admissions Representative January 2009 - November 2015

• Received Peak Performer Award for 2012 and 2013 and achieved Elite Gold & Platinum in 2011 and exceeded expected sales goal by an average of 15%.

• Interviewed and enrolled students and mentored them throughout the program to become successful graduates.

• Oversaw student enrollment completion process including follow-up.

• Implemented strategic lead contact and thorough follow-through. Strived for one-time sales commitment on initial call to gain speed of trust.

• Acted as liaison between student and appropriate school departments to arrange financial aid processing, document submittal, career assistance, and academic support. Jostes Inc. (Self Employed) Evergreen, CO

Retirement Specialist March 2006 - December 2008

• Produced over $1m annually in revenues for various insurance companies.

• Designed effective marketing programs including creating and delivering presentations, implementing customer outreach strategies, and followed up with all customers in a timely manner to create customer loyalty.

• Created a customer referral-based business due to providing superior customer experience. EDUCATION

High School Diploma, Littleton High School, Littleton, CO Senior Advisor Certification, Denver, CO, 6/2005

Certification and License, Insurance & Securities School, Wheat Ridge, CO, 6/2003 VOLUNTEER WORK

Big Brother Big Sister of Colorado, Denver, CO, 2004-present

• Assist in development of personal relationship building for young girls that have little family support. Provide broadening experiences for girls through small outings such as picnics, playgrounds and parks, cooking and baking, sporting activities, and professional sporting events.

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