Executive Assistant Vice President

Sharyn L. Cianci

Spring Hill, Tennessee Cell Phone: 781-***-**** Email: *******@*****.***

PROFICIENCIES

• Over 15 years of a strong healthcare background including office management, scheduling meetings, managing intricate calendars, and coordinating complex travels, to managing sales lists and major national account lists

• Demonstrated capacity to develop and maintain comprehensive administrative processes that improve the efficiency of day-to-day operations

• Microsoft Outlook, Word, Excel, PowerPoint, Google Docs, Share Point, Concur, Oracle, Expensify, Zoom, Skype, Lotus Notes, SAP; transcription, Slack, and proprietary company databases

●Have 20+ years in the healthcare industry that includes Clinical (hands-on), teaching Medical Assistance, and a pharmacy background.

EDUCATION

Cambridge College – Cambridge, MA

Master's Degree, Major: Business Management; concentration: Healthcare

May 2021, GPA: 3.92

Inducted into the Sigma Beta Delta Society

Bryman Institute, Brookline, MA

Certified Medical Assistant

GPA: 4.0

EXPERIENCE

10/21-Present Executive Assistant Landmark Recovery, Franklin, TN

Support the Chairman, Chief Medical Officer, and Chief Clinical Officer

●Managed their complex calendars to ensure were are no conflicts and proactively avoid any scheduling conflicts

●Took minutes for Clinical and Medical Team weekly meetings

●Scheduled domestic travel including flights, hotels, rental cars, etc.

●Managed Chairman’s checkbook and handled any personal requests

●Worked closely with MDs to make certain that their projects are given to the CMO in a timely manner

●Any ad hoc responsibilities (COIs/Claims Hx/etc.)

1/21-7/21 Executive Administrator BridgeBio, Gallatin, TN

Support Sr. Vice President and Chief Medical Officer, Clinical Development (Boston, MA, and SF, CA)

●Acted as the point of contact among executives, employees, clients, and other external partners

●Managed up to 5 calendars to ensure there were no conflicts and resolved any meeting issues

●Managed information flow in a timely and accurate manner

●Coordinated with other Executive Assistant’s bi-weekly Zoom events for the large Clin Dev team to keep them engaged while we are working remotely

●Formatted information for internal and external communication – memos, emails, presentations, reports

12/19-4/20 Executive Assistant to CEO CyberMaxx, Nashville, TN

Supported CEO, President, and VP, Client Success

• Managed Outlook calendars for CEO, President, and Vice President ensuring no conflicts

• Arranged domestic travel for potential new accounts throughout the US

• Created and submitted expense reports for CEO, President, and Vice President

• Organized future employees interview schedules and collaborated on-boarding with IT and HR

• Maintained office management, including all office vendors and suppliers

4/19-8-19 Executive Assistant GlympseBio, Cambridge, MA

Supported CEO, CSO, CMO, CBO

• Viewed up to 4 calendars ensuring there are no conflicts and scheduled meetings accordingly

• Scheduled up to 5 Board Meetings yearly: years in advance. Worked very closely with BoD members and /or their assistants with BoD activities

• Worked with our off-site recruiting agency to schedule candidates for interviews

• Coordinated all new employee hires ensuring they transition smoothly into their new role. This included arranging computer equipment to arrive in a timely manner by coordinating this with our off-site help desk, setting up orientation, enrolling them in payroll, giving permission to SharePoint folders, etc.

• Set up and executed an expense reporting system by choosing Expensify software

• Implemented a monthly report with our off-site IT help desk to track all computer issues and cross-reference to ensure all IT issues have been resolved

• Arranged corporate events to take place outside of the workplace, such as team building and summer outings

5/17-3/19 Executive Assistant Bioverativ/Sanofi, Waltham MA

Supported the Global Therapeutic Head, SVP, VP, and Medical Directors

• Managed Intricate calendar management ensuring day-to-day meetings run smoothly without conflicting scheduling

• Participated in bi-weekly team management meetings, taking minutes, distributing to each participant, and following up with Action Items

• Arranged frequently, extensive international and domestic travel including car service, flights, hotels, restaurant selection, and off-site meeting preparation

• Created SOWs for new vendors which included Medical Doctors, Professors, and other professionals to speak and/or present at Bioverativ. Uploaded these into our database system so process ran smoothly to generate PO's

• Worked Closely with Human Resources in scheduling candidates and conducted tours of the labs

• Prepared, managed, and submitted all expense reports for 3 team members

• Managed Clinical Development's Share Point that consists of documentation, events, travel, literature, meetings, etc.

10/16-4/17 Sr. Admin Assistant Shire Pharmaceuticals Lexington, MA

Supported Vice President & Sr. Director -Global Genetic Diseases

• Heavy calendar management that includes prioritizing and resolving any meeting conflicts

• Expense reporting for Vice President and direct reports

• Made international and domestic travel arrangements including ground transportation, flights, hotel, and meeting participation

• Input Scope of Work (SOW) into system to generate a PO in a timely manner

9/15-7/16 Executive Assistant Oberthur Technologies Waltham, MA

Supported Executive Sr. Vice President, CDM BU

• Arranged intricate international & domestic travel arrangements, including 1 time around the world trip

• Heavy calendar management

• Created, managed, and approved teams expense reports

• Worked closely with EA in Paris when BOD and ExCom meetings take place

• Created VISA and invite letters for oversea consultants

• Managed multi-million-dollar contracts by getting appropriate signatures

Earlier career in healthcare industry including being a Medical Assistant Instructor

AWARDS

Silver Monetary Executive Assistant Award (Fresenius Medical Care)

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