Administrative Assistant Office Manager
Resume:
ANGELA M. PELZER
Apt #***
Hyattsville, Maryland 20785
Telephone 202-***-****
******.********@*****.***
PROFESSIONAL EXPERIENCE
Axinn, Veltrop & Harkrider LLP, Washington, DC July 2015 - Present
Receptionist / Legal Administrative Assistant/ Administrative Assistant to Office Manager
Axinn, Veltrop & Harkrider LLP, Washington, DC July 2015 - Present
Receptionist / Legal Administrative Assistant/ Administrative Assistant to Office Manager
Legal Administrative assistant to 5 attorneys, in the Antitrust and Intellectual Property practice groups. Responsibilities include:
oHandle binder production projects
oMaintain excellent working relationships with lawyers, staff and clients
oFaxing, copying, printing, scanning, mailing and other administrative tasks
oMaintain CLE reporting and professional memberships for attorneys
oProcessing reimbursements, expense reports and check requests
oInputs attorney time entries through the firm’s web-based based time entry program using firm standards.
oCoordinate executive communications, responding to emails and interfacing with clients
oSchedule meetings, conference rooms, video conferences and visitor offices
oManage travel itineraries
Receptionist duties include:
oAnswering, directing and placing calls using Cisco Phone System; greeting and directing visitors
oMaintaining and scheduling conference rooms
oCollecting and routing mail and hand-delivered packages
oVerifying employee identification and issuing visitor passes
oOrdering office supplies
Assistant Office Manager duties include:
oManage and organize office catering needs
oDevelop and maintain working relationships with vendors
oManage DC office calendar
oMaintain Kastle key fob inventory
oLiaison between property management team and the DC office
oMaintain office manager’s calendar
oPrepare internal and external corporate documents for team members and attorneys
oArrange internal and external corporate events
oReconciling office petty cash
Uphold a strict level of confidentiality and display the utmost level of professionalism
Covington & Burling, LLP, Washington, DC August 2010 – July 2015
Client Services Specialist
Answered, directed and placed calls using Cisco Phone System
Greeted and directed visitors
Provided document management
Managed calendars
Project coordination
Prepared reports and financial data
Performed faxing, copying, mailing and other administrative tasks
Assisted clients with technology setups
Assisted with audiovisual equipment and light systems necessary for presentations
Scheduled meetings and conference rooms using EMS (Events Management System)
Coordinated catering, conference room setup, and equipment needs
Made travel, lodging and event arrangements
Coordinated conference center cleaning with housekeeping staff
Ensured the conference center was properly stocked with necessary items, such as beverages, condiments,
newspapers and office supplies
Ensured the front desk and surrounding areas were kept in a neat and orderly fashion
Trained new Client Services Specialist on all of the above
Standard and Poor’s, IMAKE, Bethesda, MD October 2008 - August 2010
Administrative Assistant to Office Manager
Maintain conference room calendar
Developed and maintained vendor relationships
Scheduled meeting and planned various events
Arranged domestic and international travel
Various accounting functions
End of month bill reconciliation
Performed hospitality duties
Office supply inventory
Ordering office supplies
Created and maintained filing system
Handled incoming deliveries
Handled incoming mail distribution
Managed copy center and equipment
Greenberg Traurig, LLP, Washington, DC June 2003 – May 2008
Receptionist / Administrative Assistant
Provided front desk support for 200 staff and attorneys
Operated multi-line Meridian switchboard
Maintained firm contact list
Assisted with conference room schedule and setup
Handled production of a daily newsletter
Maintained Front Desk Manual of policies and procedures
Responsible for attorney transportation
Responsible for attorneys and guests visiting the DC office
Provided back up secretarial support
Responsible for facilities issues
EDUCATION
Spingarn Stay Senior High School, Washington, DC June 1987
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