Paula Olson

Experienced Payroll Coordinator

Diverse knowledge of processing financial compensations and deductions for US and Canada. Highly skilled with record of accomplishment supporting 2K American and 500 Canadian employees. Process running payroll through “Workday” and ensure compliance with state, federal and provincial requirements in United States and Canada.

Core Competencies

Strategic Planning Process Improvements

Setup for New Employees Problem Resolution

Quality Control Accounts Payable (AP)

Checks and Federal Information Processing

Standards (FIPS)

Garnishment Payments

Work Experience

Nuvance Health, Danbury, CT 2021-Current

Accounts Payable

Run accounts payable with Kofax, Infor Rich Client for 7 hospitals and Health Quest. LOUIS DREYFUS COMMODITIES, Wilton, CT 2002 - 2020

Payroll Coordinator

Administered weekly and bi-weekly American and Canadian payrolls for 2.5K employees and monthly pension payrolls for 200. Collaborated with Human Resources (HR) Departments - 8 in US and 3 in Canada. Processed attendance records, checked information for accuracy, ensured paperwork was in order. Updated data with salary and wage adjustments and processed other financial compensations and deductions, including bonuses, severance, taxes, workers compensation. Handled benefit expenses such as insurance and paid leave. Produced reports as requested. Unclaimed property.

Supported conversion from SAP to Workday by reviewing and optimizing process.

Secured on time processing and distribution of W4s (Via ADP), T4s(Via Ceridian) and T2200s (for Canadian employees), prioritizing according to due date. Also processed Canada Employment Insurance (EI) top up, Health and Education taxes, Record of Employment (ROE), Canadian taxes

(Via Ceridian) and Kronos timekeeping.

Trained on timekeeping in Kronos, extracting data, and uploading into SAP

Resolved issues by communicating with remote offices through telephone and emails.

Executed weekly third-party and garnishment check payments through Microsoft (MS) Dynamics AX.

Collaborated with the technical support team to troubleshoot basic system issues.

Paula Olson Page Two

LOUIS DREYFUS COMMODITIES (Continued)

Paid garnishments through Automated Clearing House (ACH), using FIPS codes for most states.

Revised payroll to accommodate country-to-country transfers, promotions, merit increases and other changes by collaborating with HR for information and distribution.

Released checks to employees for expenses, including housing costs and relocation pay by processing from HR-approved requests.

Served as sole Payroll Coordinator for Canada, overseeing garnishments, getting up to speed on foreign requirements and due dates through research and self-learning.

Performed bookkeeping functions, including AP of personal employee information by collaborating with Accounting, ensuring confidentiality.

Prepared unemployment and HR forms, following up when further details were needed.

Logged instances where discrepancies exceeded $500 by running reports in SAP and Workday then transferring to Excel. Identified, tracked, and resolved issues.

Coordinated requests for short / long-term disability and Worker’s Compensation with HR and Insurance.

Supported all internal and external audits related to payroll backup questions through reports and paperwork.

Additional Relevant Experience

PAWLING PROPERTIES ASSOCIATES 2000 -2002

Payroll Coordinator / Human Resources / Accounts Payable LEED CORPORATE SERVICES 1994-2000

Payroll Coordinator / Human Resource Assistant / Accounts Payable Education

Associate’s degree, Accounting, Ashworth College Online Technical Skills

MS Office Suite - Excel, Word, PowerPoint / Kronos / ADP / Ceridian / SAP / Workday Affiliations / Associations

Board Member, Condo Association

Committee Member, Junior racing (Sailing)

Reference for Paula Olson

payroll coordinator at Louis Dreyfus Commodities

Reference by: Luisa Pastilha ● Payroll Supervisor

Position: Payroll Supervisor

Relationship: Manager

Duration: 15+ years

Mobile: 914-***-****

Job Duties & Technologies:

Paula supported both the US and Canada throughout her time, at one point she was the sole person responsible for supporting Canada. She worked heavily in Kronos, their time management system. Also worked with Microsoft office.. Word and Excel mostly. Created reports, extracting data, etc. Worked in SAP to upload hours from Kronos.

Project Description:

Luisa and Paula worked together at Louis Dreyfus Commodities for 18 years in the payroll department. They handled/processed payroll for thousands of domestic and international employees. Work Load:

Roughly 2,500 employees in the US, and an additional 500+ in Canada. Quality of Work:

Excellent

Performance & Ability:

Excellent- she learned quickly and asked questions when needed. Also frequently helped out newer employees whenever they had questions.

Initiative:

Hard worker. Luisa recalls several instances over the years where she and Paula had to stay late and work long hours during "crunch time."

Cooperation/Communication:

Luisa described her as "the definition of a team player." Attendance/Reliability:

Very reliable. Over 18 years, never once had an issue with her attendance. Cultural Environment:

High level of professionalism required

Non-Technical Skills:

Very friendly, patient and personable.

Strengths:

Her biggest strength was probably her ability to multi-task and prioritize her tasks Additional Information & Comments:

Luisa explained that the company was downsizing, and getting rid of Paula was budget-related, and out of her control. She said she would hire her back in a heartbeat if she could.

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