Executive Staff Multiple Departments

Virginia Smith

**** ****** **. *****, ** *****

***********@*****.*** – 281-***-****

History of assisting executive staff internally and externally for multiple company event planning, promotion/marketing, and client relations.

Assist executive staff in day to day activities including all travel arrangements, large and small events, promotions, eComm merchandise store, meeting presentations, cash and company expense report review, specialty executive client gifts, and other requests as needed.

Highlights of expertise:

Coordinate travel nationally and internationally for executive staff and clients including commercial and private flights, transportation, accommodations, and necessary paperwork

Maintain eComm merchandise store

Ensure TSA PreCheck, passports, and TWIC information is current for executive staff

Maintain confidential employee and client information as required by Code of Ethics

Coordinate international shipping of needed supplies for executive staff within TSA and Customs guidelines

Coordinate large event planning and implementation for 60+ clients and employees including travel arrangements, hotel accommodations, transportation, security, and budget control

Control multiple calendars for events and day to day activities with strong communication between employees, clients, and event staff

Maintain purchasing and distribution of inventory of marketing supplies for sales, operations, safety, and additional departments

Implement and train employees in accounting and purchasing procedures including SOX compliance for multiple departments

Create marketing and advertising specialty materials such as banners, pop-up tents, trailer wraps, and job specific items while ensuring a quality product and timely delivery

Provide grammatical and spelling review and company branding QA/QC for multiple communications including but not limited to company website, brochure, email drafts, presentations, advertisements, and other internal or external documents

Professional Experience

Stronghold, Ltd., La Porte, TX March 2011 to Present

Marketing and Advertising Manager

Key Projects and Achievements:

Created and maintain online eComm merchandise store for multiple departments and companies

Identify, maintain, and adjust all min/max inventory levels for various promotional, safety, and office needs

Order needed merchandise to ensure products are available for multiple departments

Compete all billing needs

Evaluate new and existing vendors and pricing opportunities for maximized quality and budget control

Resource and develop new and alternative items based on need and trends

Identify supply chain concerns to avoid delays

Ensure all branding guidelines are maintained

Source and complete all material or merchandise orders needed outside the scope of eComm merchandise store

Resource requested items while ensuring quality and price needs are maintained

Evaluate customization needs for company promotion

Ensure correct company branding at all times

Coordinate all aspects of the Valero Texas Open, Military Hero’s Pro-Am, Stronghold Private Villa, and Valero Benefit for Children between Stronghold and Valero Energy Corporation

Coordinate all travel arrangements, hotel accommodations, client gifts, multiple large, private dinners, transportation during events, credential/ticket disbursement while personally accommodating guest needs including medical and personal requests

Ensure all proper payment and budget requirements are maintained

Assist senior executive staff in coordinating sponsorship of the Long Beach Grand Prix

Ensure all travel, hotel, food and beverage, and private dinner needs were arranged for employees and clients

Arrange IT needs with event staff

Coordinate security measures such as wrist bands, private security, and additional facility upgrade measures to ensure a safe event for clients and staff

Stronghold, Ltd., La Porte, TX December 2008-March 2011

API 650 and 653 Drafting Designer

Key Projects and Achievements:

Coordinated with engineers and senior designers to complete drawing packages

Worked with field staff in correcting fabrication errors to ensure quality control

Assisted with drawing revisions as needed within a refinery environment

Texas Gulf coast engineers, TX May 2005-October 2008

Executive Assistant

Key Projects and Achievements:

Coordinated all national and international travel for all staff

Assisted the office executive management in day to day activities including expense reports, supply orders, presentation preparation, and additional needs

Completed Associates of Applied Science through this position along with an internship

Education and Achievements

Texas Southern University-Graduated December 2013 Magna Cum Laude

Completed BS in Industrial Technology; Majored in Design Technology

Member of TSU Honors Society

San Jacinto College-Graduated December 2011

AAS in Mechanical Design

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