Robin E. Sprouse

CONTRACT ADMINISTRATOR

PROFILE

Result-oriented professional with 17+ years of experience in the construction industry. Strong communication skills and the ability to prioritize in busy deadline driven environments. MS Office Suites proficient, Textura, Timberscan, Sage, Prolog Certified, E-Builder and proven record of accomplishment for completing assignments independently or with the Team. Strong knowledge of business procedures, office protocol and ability to coordinate a company’s operations to achieve the desired objectives.

Compile accurate financial reports, contract administration and maintaining the utmost confidentiality. Noted for analytical nature, attention to detail, and time management.

OBJECTIVE

Obtain a Contract Administrative position in a fast-paced organization where exceptional leadership skill and ability will be useful to meet set organizational goals.

CONTACT

PHONE:

786-***-****

EMAIL:

adxxqw@r.postjobfree.com

HOBBIES

Volunteer Work

Gardening

Painting

Photography

Collecting

Design

Woodworking

MEMBERSHIPS

ABC – FLA East Coast

S. FLA Business Professional

SPECIFIC ACCOUNTABILITIES:

Compile Payment Applications (AIA) documentation, tracking & reconciliation including retainage tracking.

Full responsibility for monthly loan draw preparation for assigned projects and ROL.

Collect and review supporting documentation required for loan draws.

Process Change Orders (OCO, SCO, PCO, CO) based on approved scope a by PM Team.

Formulate bank and other Balance Sheet accounts reconciliations.

Prepare Journal Entries for review.

Record all manual payments - wires, E-checks and Online Payments.

Recording of wires and checks received.

Track cash balances – GL.

Process invoices in Textura and TimberScan among other accounting programs (Sage, Procore, Smartsheet’s, Prolog, Quickbooks).

Coding of invoices – Job Cost coding.

Maintain vendor lien releases, including GC lower tier (Prepare Designers & Professional Lien Releases in exchange with Payment) are in compliance with Owner and Sub Contract Requirements.

Accumulate information needed for preparation of year-end tax prep files.

Produce Subcontract Agreements Schedules/Exhibits based on approved scope and submit to PM for review.

Submittals including research, distribution, log maintenance and tracking.

Review Buyout including; proposal acquisition from subcontractors, screening and background checks, distribute contract documents/bid documents, issue/qualify Requests for Proposals (RFP’s).

Manage and maintain COI as determined by Ownership keep abreast of expirations.

Setup and sustain Project documentation, electronically and hard copy, including data input for all submittal, permit application, certificate and inspection logs.

Verify weekly certified payroll authenticating from subcontractors for MDC.

SUMMARY

Work successfully on multi-million dollar projects as Project Administrator, Executive Assistant, Cost Control (Procurement) Administrator, Contract Administrator, Project Coordinator, Estimating Department Assistant, Project Secretary and/or Office Manager on such projects as Miami World Tower 1, New World Symphony, a Frank Gehry Design project on Miami Beach, Espirito Santo Bank / Conrad Hilton Hotel Building on Brickell Avenue, Ocean Club – Towers 1, 2 and 3 on Key Biscayne, Grand Grove Towers in Coconut Grove, American Airlines Arena (AAA) in downtown Miami, just to name a few. Most recently, BCS SMART Program Renovations projects simultaneously.

Bauder College – Miami, FL AA – 4.5 GPA Marketing

Licensed Real Estate Agent

OSHA Certified 10 Hr.

State of Florida Notary Public

Procore Certified

WORK EXPERIENCE

Coastal Construction

Miami, Florida

Contract Administrator

02-2022 to 06-2023

Compile contract related documents and secure base subcontractor information. Owner/Subcontractor Change Order Work. Office Manager. I have the ability to read and interpret general business documents, periodicals, technical and procedure manuals. Ability to write reports, business correspondence, and instructions. Familiarity with contract terms such as terms, termination for convenience, warranties, etc. Proficiency with: Sage 300, HH2 Cloud Services (Payroll), TimberScan document management, Textura, Adobe, Bluebeam, Microsoft Office suite, Typing, Internet browsing skills. Excellent written and oral communication skills, Strong organizational skills and detail oriented, Ability to work in a dynamic fast-paced, team-oriented environment demonstrating attention to detail, understanding irregular hours, and displaying sensitivity to confidential matters. High energy, self-motivated, and able to complete defined tasks with minimal supervision. Ability to offer appropriate direction within the confines of the day-to-day operations per defined policies and procedures. Permitting and County/City Inspection Log Record Maintenance. Project – Sub/Vender Insurance assessment and acceptance.

Overholt Construction Corp.

Cutler Ridge, Florida

Project Administrator

8-2019 to 02-2022

Assist with planning and coordination of all Project related activities, inclusive of working with other members of the Project Team to ensure projects complies with specifications outlined by the Clients and ensuring our contractors comply submitting accurate information to maintain the project schedule.

The Keyes Company – Independent Contractor

10-2014 to -present

Successfully assist my client(s) in the contract process of buying or selling Real Estate property. Study property listings, interview prospective clients, accompany clients to property site, discuss conditions of sale, and draw up real estate contracts, negotiation, clean conditions of sale and close transactions.

Facchina Construction, Florida – Contract Administrator –

Cost Control/Procurement Administration

06-2000 to 04-2017

Excellent professionalism with more than 17 years’ experience in the field. In-depth knowledge of accounting & construction management. Provide administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Working on multiple projects simultaneously.

Professional Banking Experience – Mortgage Lending

EDUCATION

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