communication skills, documentation

ROSSANA AGUILAR

Bin Mahmoud, Doha Qatar

Mobile: 3359 5309

E mail: *****************@*****.***

OBJECTIVE: To be associated in an institution that will enhance my abilities and capabilities in the professional area of employment and to gain more experience with other challenging position where I can utilize my skills to contribute to the overall success of the organization.

Position Applied: SECRETARY/DOCUMENT CONTROLLER/ ADMIN ASSISTANT EMPLOYMENT

SKILLS

• Proficient in MS Office Applications. (Word / Excel, PowerPoint)

• Typing, Word Processing, Business Correspondence, Encoding, Filing

• Fluent in oral and written English communication.

• Good organizational skills and systematic administration.

• Self motivated, hardworking and performs all entrusted tasks with honesty and diligence.

PROFESSIONAL EXPERIENCES:

SECRETARY/ ADMIN ASSISTANT / DOCUMENT CONTROLLER July 2007- August 2023 EHAF QATAR CONSULTING ENGINEEERS

Projects: Maysan Doha, LXR Hotels & Resorts at Aspire Erkyah Mixed Use Development at Lusail Erkyah City Air Defense Radar (More than 7 Facilities across Qatar) Al Hitmi Fox Hills (D17, MUE08, RESA37) at Fox Hills Lusail New Villa for Mr. Ali Darwish & Mr. Abdulaziz Darwish at West Bay Lagoon Warwick Doha Hotel at Al Saad District, Doha, Qatar. Grand Hyatt Hotel at West Bay, Doha Qatar

Job Descriptions:

• Provides accurate secretarial support including word processing, faxing, photocopying, courier sending, filing and other document handling duties as required.

• Provides receptionist services, answer phone calls, take messages, reply to queries and directs/connects to respective personnel or departments.

• Check emails and encode incoming correspondences as per company system.

• Type and prepare business correspondences as instructed by the Manager or immediate superior.

• Record the receipt of all drawings and documents as defined by the project team.

• Prepare requests for the stationery and gate passes on the inspection of the Engineers.

• File all drawings and documents being managed.

• Recording, checking and tracking all incoming and outgoing project documents.

• Control the numbering, filing, sorting, retrieval and archiving of electronically stored or hard copy documentation produced by technical teams, projects, client or subcontractors in a timely, accurate and efficient manner

• Monitor and review documentation and communications submitted to, and received from the client/subcontractors and ensure that document submittal request are followed up and closed out.

• Prepared monthly time sheets, monthly reports and other information needed for the project.

• Ensuring project-controlled documents are distributed or circulated, and updated when changes occur, and are promptly issued to designated recipients.

• Review change in correspondences with accuracy and completeness

• Manage the office operation (receiving and filling documents, receive telephone calls, data encoding, and business correspondence through emails, letters, receiving and assisting clients/guests).

• Keep the orderliness and cleanliness of the office

• Assuring accurate records of all asset documentation and managing the change control process in both electronic system and standalone copies.

• Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date

• To liaise with and distribute project related information with all levels of the project team and potentially external parties

• Manage the processes around documentation within the organization

• Maintain confidentiality around sensitive documentation.

ELEMENTARY TEACHER June 2004- April 2007

JCSGO CHRISTIAN ACADEMY

QUEZON CITY, PHILIPPINES

Job Descriptions :

• Assigned teacher in Mathematics, Philippine History and CLE subjects.

• Lesson planning, grade computations according to the standard grading system

• Applied personalized education program where the child is the center of learning process.

• Prepared activities for the children and encourage each one to participate in order to acquaint them to the next lesson.

• Analyzed each child’s behavior and adopt the proper approach to meet the learner’s capability.

• Determine the learning ability of a child in order to establish the appropriate learning method.

• Instill into the child’s mind the values of Christian virtues.

• Applied teaching strategies to effectively communicate and convey the lesson to the learner.

• Take proper steps for misbehaving children and let them understand the consequences of their behavior (be it good or bad).

• Gave rewards to children who excel in their class – making them a role model for others to follow.

ADMINISTRATIVE STAFF April 2003- March 2004

VETERANS MEMORIAL MEDICAL CENTER

QUEZON CITY, PHILIPPINES

Job Descriptions:

• Provides administrative assistance including clerical and secretarial.

• Handles telephone calls, provide information and relays messages.

• Typing forms, letter and faxing

• Update and maintain data base files of all employees and other personnel records.

• Distribute memo/circulars from HR Manager

• Sort labels and retrieves files/ meterials needed by the department

• Maintains logbook on all incoming/ outgoing correspondences.

OFFICE ASSISTANT April 2002- March 2003

PERPETUAL HELP SCHOOL

MALASIQUI, PANGASINAN

Job Descriptions:

• Handled office calls and relays message.

• Distributed circulars/memos to the whole faculty affairs

• Performed school related errands for the principal.

• Encoding of student’s test papers

• Give assistance to visitors and direct them to appropriate personnel.

• Organizing school office files and records

• Maintained confidentiality of records.

LANGUAGES:

Fluent in speaking and writing English, Filipino & Pangasinan EDUCATION:

2023 Document Control with Aconex (ongoing)

Excellence Training Center

Doha, Qatar

2023 Microsoft Digital Literacy

Communicate Online

Technical Education and Skills Development Authority (TESDA) 2006-2007 Computer Science

Roxas Technical Training Center

Quezon City

2001 Bachelor in Elementary Education

Pangasinan State University

SEMINARS/TRAININGS ATTENDED:

TUV SUD MANAGEMENT SERVICES MIDDLE EAST (ISO 9001:2015) AWARENESS TRAINING - DOHA, QATAR – JUNE 12 &13, 2017

INTERNAL AUDITOR TRAINING ON QUALITY MANAGEMENT SYSTEM (ISO 9001:2008) - DOHA, QATAR- SEPTEMBER 29& 30, 2014

TEACHING TO CHANGE LIVES EXPLORING HORIZONS: FAITHFUL TILL HE COMES – 16TH GRACE CHRISTIAN EDUCATION CONGRESS – NOV. 25-26, 2005

ICT AND VALUES: ACHIEVING THE PERFECT BALANCE – UNIVERSITY OF SANTO THOMAS – AUGUST 20, 2005

PROFESSIONAL LICENSE:

Licensure Examination for Teachers

License No. 0741777

PERSONAL DATA:

Date of Birth : September 23, 1980

Nationality : Filipino

Religion : Christian

Gender : Female

Ht/ Wt : 5’4” /110lbs

Visa Status : Work visa (NOC available)

CHARACTER REFERENCES:

WILL BE FURNISHED UPON REQUEST

GOD BLESS ME WITH A GOOD JOB…AMEN

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