Administrative Assistant Executive
Resume:
Marilyn Unice Robinson
adxw9x@r.postjobfree.com
Profile
A highly dynamic, skilled and qualified Administrative Assistant with diverse knowledge of handling administrative accounting tasks Seeking a position as Executive Administrative Assistant to utilize my proficiency and knowledge in a renowned organization
Skills
Excellent Organizational Skills
Customer Relation Skills
Computer Proficiency
Data Entry
Telephone Answering, 12-Line System
Word Processing and Typing
Dictaphone
Filing
Software: Lotus 1-2-3, Microsoft Word, Excel, Adobe Photoshop, Outlook, Access, PeopleSoft, Publisher, QuickBooks, PowerPoint, Oracle, Windows XP and Lotus Notes, Concur, Fresh Books
Education 1998, Certificate, Computerized Office Specialist TekSolv Inc., Eatontown, NJ
Clara Barton High School, Brooklyn, NY
United States Army Courses – Various courses including Fund Control and
Computer Operations
PardonmyFro - Charlotte NC
(11/4/19 – 12/12/22)
Administrative Assistant
Draft correspondences and other formal documents
Perform general administrative functions, i.e. screen incoming telephone calls or inquiries
Assisting with event planning and managing room reservations for events
Made travel arrangements and calendar management
Shipped out products to customers using UPS/FEDEX
Manage accounts and perform minor bookkeeping
Raftelis _ Charlotte, NC
(6/14 -10/19)
Executive Assistant
Acting as the point of contact among executives, employees, clients and other external partners
Managing information flow in a timely and accurate manner
Managing executives’ calendars and set up meetings
Act as the point of contact among executives, employees, clients and other external partners
Manage information flow in a timely and accurate manner
Manage executives’ calendars and set up meetings
Make travel and accommodation arrangements
Track daily expenses and prepare weekly, monthly or quarterly reports
Olive Paperie
(8/15/12 – 6/14/)
(Volunteer) PT Administrative Assistant/Finance
Compile, compose and coordinate company correspondence/material
Perform general administrative functions, i.e. screen incoming telephone calls or inquiries
Maintaining files, review and prioritize internal/external mail as requested
Manage complex calendaring and scheduling requirements
Prepare, analyze and examine invoices and financial statements
Maintain payments and invoices, utilizing Fresh Books and PayPal
T-Mobile - Charlotte, NC
(5/7/12 – 8/03/12) Contract 3 month assignment
Administrative Assistant II to Area Director
Ensured efficient and professional operation of office; exercise discretion and diplomacy at all times and made administrative decisions on behalf of the Director
Performed general administrative functions, screened incoming telephone calls or inquiries
Managed complex calendaring and scheduling requirements
Acted as a problem identification and resolution resource for the team
Prepared expense reports, verified all invoices, coded to proper accounts for processing
Set up Lunch and Learns and catering for the staff as needed
Compiled, composed company correspondence/material for the Director
Gathered, compiled and maintained data; and completed monthly expense reports
Served as coordinator for special projects and special events planning as needed
Prepared expense reports, verified invoices, codes to proper account and forwarded for payment
Maintained various spreadsheets for the Director utilizing Excel and Access software
HDR Architecture – Charlotte, NC
(3/08 to 11/10)
Administrative Assistant
Scheduled appointments and manage meeting logistics
Handled client calls, scheduling, arrange domestic and international travel
Composed, proofread all correspondence for Principals
Scheduled Lunch and Learns and catering for the staff as needed
Prepared expense reports, verified invoices, coded to proper account and for payment
Maintained executives' calendar, scheduling internal and external meetings
Coordinated travel itineraries and file management
Maintained and ordered all supplies for departments and assisted with special projects
Used a variety of computer-based software programs to complete responsibilities
Met with vendors from various companies to update library and to set up classes
Maintained various spreadsheets for the department heads, utilizing Excel software
IBM - Charlotte, NC
(10/06 to 10/07)
Executive Assistant
Scheduled appointments and managed meeting logistics
Maintained executives' calendar, scheduling internal and external meetings
Managed expense accounts, coordinating travel itineraries and file management
Maintained Excel spreadsheets for the Principals for various projects
Maintained and ordered supplies for departments and assisted with special projects as required
Used a variety of computer-based software programs to complete position responsibilities
Operated desktop computer to compose and edit correspondence and memoranda from dictation
Composed, typed, edited and distributed agendas and minutes for numerous
Composed confidential and sensitive documents, maintaining confidentiality at all times
ManTech International - Iraq/Kuwait
(2/06 to 10/06)
Senior Logistician /Management Specialist
Maintained files, logs, invoice records, purchase orders, hand receipts and other related documents
Maintained records of receipts, issues, DRMO turn-ins, and other disposition actions
Prepared property for shipment/issued, prepared shipment/issued documentation
Created Purchase Requisitions and Purchase Order requests
Composed confidential and sensitive documents, maintaining confidentiality at all times
Generated spreadsheets and reports on procured items for the Commander utilizing Excel
Coordinated purchases with the local vendors and headquarters
In processed incoming personnel for the Warlock program
Submitted time reports on all personnel for the Warlock program
Maintained excel spreadsheets on the movement of all Warlock personnel
Prepared and transmitted time sensitive and confidential documents at the direction of the Director
IBM – Charlotte, NC
(3/04 to 2/06)
Executive Assistant
Scheduled appointments and managed meeting logistics
Handled client calls, scheduled, arranged domestic and international travel
Maintained executives' calendar, scheduled internal and external meetings
Managed expense accounts, coordinated travel itineraries and file management
Maintained and ordered supplies for departments and assisted with special projects
Used a variety of computer-based software programs to include Excel for the Principals
Composed confidential and sensitive documents, maintaining confidentiality at all times
Composed, typed, edited and distributed agendas and minutes for numerous
Verizon Wireless - Charlotte, NC
(8/99 to 2/04)
Inventory Auditor
Transferred and added equipment to the assigned cell sites
Bar-coded switch cards and inventoried for the network
Maintained and tracked the catalogued equipment in database
Compared parts that were manually scanned, to the catalogued
Reconciled the cell sites, to match the catalogued items to the database
Generated and reconciled, various reports for the Field Engineers utilizing Excel
Operated a remote control terminal to key data, recognized error messages
Reported audit results on a monthly basis to the Network Director
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