Contract Specialist/Administration
Resume:
Veterans' Preference: No
EDUCATION
University of Phoenix 9/2008 – 4/2014
Phoenix, AZ US
Student
HIGHER EDUCATION –
Associates of Arts – Health Care Administration (AAHCA-011B) with concentration on health care organizations, roles of health care workers, public policy, information technology, financial management, and regulatory and ethical issues of health care and society. Key skills gained in control costs, financial reports, communication methods in health care, entry level skills for supervisory position in the field, emergency management, long term care, and medical terminology. Made use of multiple PowerPoint presentations; prepared graphs, charts, spreadsheets to complete assignments and final evaluations for course completion. (2012)
Bachelor of Arts – Business Administration (BSB/A-024) with concentration in operations and project management, economics, accounting, finances, risks, leadership, forecasting demand and strategic management. Key skills gained consists of, but not limited to, building strategic pathways in business, conducting successful negotiations, inventory planning and succession, service procurements for business operations and success. Made use of multiple PowerPoint presentations; prepared graphs, charts, spreadsheets to complete assignments and final evaluations for course completion. (2014)
Northwest Procurement Institute
Edmonds, WA
Student
Completed; 40-hour certification – Federal Contracting Officer Representative (COR)
Relevant Coursework: Authority and Responsibilities, Ethics and Procurement, Integrity, Solicitation, Evaluation, and Award Labor Law Application, Contract Administration and Documentation, Inspection and Acceptance, Government Property, Differing Site Conditions, Site Investigation, Contract Changes
Terminations and Disputes, Contract Payments and Closeout.
FY23 21st Century Leadership and Supervision Program
Selected Participant
10-month virtual interactive blended cohort program from January 2023 – October 2023 sponsored by NPS.
Provides an empowering program for developmental growth in foundational leadership and supervisory skills and competencies. Provides the ability to develop a mentor relationship with various grade levels, complete foundational supervisory classes, and apply the lessons learned and experience gained on the job.
WORK EXPERIENCE
NPS-National Capital Area Office (NCAO) 5/2015 – Present
Washington, District of Columbia, US 11/2022 Present (Unofficial MABO Lead Detail)
Salary: $ 49.65 Per Hour Title, Series, Grade Level: GS-1102-12/04
Hours per week: 40/full time
Contact Supervisor: Yes, Supervisor's Name: Clay Archuleta; Supervisor's Phone: 202- 921-8551
Contract Specialist/Officer FAC-C II and (FAC-C III - paperwork for FAC-C III submitted to NPS Bureau awaiting final signature) with active COA.
Perform market research, document and package preparation, award, administration, and termination of contracts for supplies and services.
Review procurement packages that include complexities including socioeconomic considerations involving small business entities with the goal to award to small business entities to meet NPS SBA goals.
Review acquisition packages for adequacy/compliance with administrative, regulatory, and procedural requirements, and consistency with market practices and conditions.
Analyze requirements, actions, modifications, or change order for difficult issues or concerns to identify best course of actions or alternative to meet the need of the requirement.
Develop acquisition strategies to determine they meet the need of the Government at the best value.
Develop/prepare acquisition plans, work statements, justifications (to include non-competitive), solicitations, modifications, and other documents to implement approved strategies.
Review, interpret and implement procurement policies regarding contracting issues/deficiencies or other acquisitions matters based on higher level policy and procedural offices.
Provide technical guidance/assistance on contracting policies/procedures/customer support to internal/external customers, to include relationship to transaction needs, dollar thresholds, and procurement types.
Solicit/compete/prepare contract actions for award of commodities, services, construction, IAAs, and A&E adhering to the FAR Regulations, Wage Determination Acts, Bureau Policies, and other regulating policies/procedures.
Knowledge of/performs in accordance with practices, procedures, principles, policies, and techniques of Federal acquisition management.
Perform work assignments of a developmental and/or recurring nature in preparation of obtaining the full range of higher-level contract specialist duties.
Receive advanced training under the guidance and direction of various contract specialists and Major Acquisition Buying Office (MABO) Contracting Officers in procurement methods to include simplified acquisition procedures (SAP), commercial items, construction, A&E, and negotiations.
Identify and either provide hands-on and virtual training or arrange for training to staff in a lower developmental stage to assist with their growth and understanding in Contracting.
Analyze bids and proposals, negotiate, review contract terms and conditions, and select general and special provisions applicable to the procurement.
Make final decision recommendations and prepare the correspondence for signature (price negotiation memoranda, price fair and reasonable memoranda, and source selection decision documentation).
Complete contract actions for procurements (supplies, services, projects, or programs) for the National Capital Region Headquarters and parks, sites, and units of the National Capital Region.
Complete requests for equitable adjustments and/or claims for review/approval of Contracting Officers at multiple levels.
Participate in or administer various pre- or negotiation meetings to address any changes, modifications, or pricing submissions with contractors/vendors. This can include, but not limited to, pricing, quantities, schedules, performance expectations/dates, prior to or during award, applicable to established contract procedures.
Complete legal review packages for Contracting Officer and Chief of Contracting to be issued to the Bureau Chief and/or Solicitors Office for approvals/denial.
Complete unilateral, administrative, and supplemental (bilateral) modifications for self and other Contracting Officer signature at multiple levels.
Complete pre-award, administration, and post-awards’ actions.
Solicit and prepare multiple award Indefinite Delivery Indefinite Quantity (IDIQ) vehicles for parks competed at the task order level under the pretense of Fair Opportunity for the Contracting Officers final review/approval/signatures.
Analyze and evaluate cost and pricing data from RFIs, proposals, IGEs and market research to determine price reasonableness.
Develop cost or pricing positions for use in negotiations and obtains clearances through Contracting Officers prior to negotiations.
Provide pre- and post-award contracting support services to both internal and external customers.
Make approvals or recommendations for modifications to terms of contracts, performance extensions, substitutions, changes of contracts, termination, or other necessary award actions as applicable.
Prepare contract files, correspondence, and update tracking databases.
Complete close-out actions for service and supply contracts in accordance with Federal Acquisition Regulations, Departmental Policies, and Regional procedures.
Process invoices and maintain expenditure logs for procurements completed on assigned Government Procurement Card.
Perform basic price analyses, using available price lists, historical procurement records, open market pricing for similar products and services and other associated factors such as determining best value.
Conduct standard and complex meetings (site visits, negotiation meetings, team meetings, customer meetings both internal/external) to include, but not limited to, pre-conference and pre-construction meetings to address terms, conditions, and ensure all parties are on the same page of the anticipated performance expectations.
Use desktop computer systems and NPS mandated automated acquisition software (FBMS/PRISM) to create a variety of standardized contract documents.
Prepare professional correspondence and maintain databases. Prepare/utilize databases/spreadsheets, and other software and programs for reports ensuring compliance with regulation and policy, and that all required data entered is accurate with guidance.
Ensure acquisition duties assigned are executed in accordance with all applicable regulations and guidelines including the provisions of the Small Business Act, Executive Orders, Public Laws, Federal Acquisition Regulations, Departmental Regulations that supplement the FAR, and internal control procedures, (e.g., OMB Circular A-123, Management’s Responsibility for Internal Control) for new actions/awards and to address modifications/contract problems.
Inspect/ensure contract work being performed remains in compliance with the terms and conditions awarded throughout the lifecycles.
Subject Matter Expert (SME) for NCAO Requisitioners, FBMS SAP/PRISM programs, and other programs utilized for contracting related actions.
NCAO Lead Contract Specialist for A&E.
Lead Contract Officer/Specialist on project teams for assigned requirements and for lower developmental stage Contract Specialist at NCAO.
Providing solid continuity and streamlining with customer service by enhancing communication, process, and guidance allowing/assisting in the actions being completed ahead/before the PALTs.
Provide support to the MABO Leads and Chief of Contracting on high-profile projects for the Region.
Training and mentoring internal/external customers, on proper procedures and policies to best execute workload/actions while meeting compliance and established procedures effectively and efficiently.
Under Supervision, assist in evaluation of assigned contract staffs’ performance to include conduct and customer service.
Assign workload and assignments to assigned staff based on their current workloads, experience, priorities, and level of difficulties/efforts.
SECONDARY ASSIGNMENT DUTIES TO NATIONAL CAPITAL AREA
(Eastern and National Capital Area Incident All-Hazard Management Teams, Assigned Parks (NAMA/ROCR) Special Events Incident Management
FINANCE SECTION CHIEF TYPE II and III - IQCS
Collecting all cost data, performing cost-effectiveness analyses, providing cost estimates and cost-saving recommendations, maintaining cost records, and providing travel voucher preparation services.
Ensure prescribed internal control processes are executed correctly.
Provide guidance, expertise, and analysis on financial and administrative management.
Supervise Human Resources, Procurement, Training, and other Finance Units.
Establish joint protocols for review, approval, and commitment of requisitions, requests for commitment of funds, and mission assignments.
Oversee the review of financial information and reports.
Direct the review of funding documents to ensure correct fund coding, proper authorization, justification, and appropriateness of expenditures.
Ensure all funding is in conformance with Federal appropriations law, specifically with respect to the provisions of the Stafford Act and the Disaster Relief Fund.
Ensure maintenance/preparation for transition to affected Region of financial files in conformance with Standard Operating Procedure, Incident Management Business Handbook, RM-55, and DO-55.
Provide guidance, expertise, and analysis on financial and administrative management to the IC, Command and General Staff.
Use system-generated and ad hoc reports to oversee, analyze, reconcile, and control financial activities.
Ensure preparation of periodic reports to the IC and the Agency Administrator(s) of incident financial status.
Maintain communications/awareness with IC and Regional Comptroller following the chain of command for reporting/issue resolution.
Maintain communications with Regional personnel/follow chain of command delegated to the IC for information and issue resolution.
Direct the review of all funding documents ensuring correct fund coding, proper authorization, justification, and appropriateness of expenditures.
Establish/maintain a Succession and Management Plan for the Section, and delegate the authorities necessary to execute that plan.
Responsible for incident travel services, including expenditure reconciliation, quality assurance practices, regulation guidance and voucher preparation, and interpreting and applying Federal Travel Regulations and FEMA travel policies.
Reconcile current/pending travel expenditures to the available obligation balance and make recommendations for additional funding.
Oversee the preparation of travel-related waivers and the process for the travel voucher/expense report batch logs.
Responsible for financial and cost analysis during an incident/special event by making sure that the needs of the incident are met while still upholding the best value/interest to the government.
Prepare funding plan for procurement.
Prepare/provide input in all planning sessions for financial/cost analysis by attending meetings, conference calls, etc. to prepare for full solicitations or proposals.
Staff and supervisor of members of the Financial/Administration Section (Time unit, Procurement Unit, Cost Unit, Compensation/Claims Unit) while on an incident/special event.
Account for time/pay of all personnel assigned to the incident/special event (average 50-60 personnel).
Prepare/plan for relief/replacement of staff.
Keep appropriate/adequate span of control within an Incident Command System.
Work with Incident Commander and Incident Management Team for estimates, purchases, tracking and approvals of any/all incident expenses ensuring compliance with acquisition/procurement procedures and the FARs for all local, state, federal laws and regulations, as applicable.
Monitor/coordinate funding from variety of sources.
Prepare and plan for the operational period of an incident/special event.
Prepare necessary forms for an Incident Action Plan and After-Action Plan.
Prepare/provide reports for the status of funding/administration to the Incident Commander.
Prepare, write, and document summaries of recommendations for After Action Plan on recommendations to improve/enhance the ICS process, purchases, and solicitations for future incidents/contracts.
Manage all financial aspects of the incident.
Maintain a Unit/Activity Log for the Finance Section.
Release resources in conformance with Demobilization Plan(s).
Create and obtain an Incident Procurement Plan.
Have contracts established with vendors as needed with any needed direction/assistance from Acting MABO lead or Regional Contract Specialist and with direction ensuring relevant FARs are included.
Ensure all contracts meet requirements and expectations of the acquisition/procurement federal acquisition regulations and regulations are cited in the documentation/correspondence.
Ensure inclusion/make final determination that all components, services, and goods of any contract are fulfilled and in compliance with the set standards and regulations as identified and agreed upon with the contractor (terms and specifications, price revisions, price and delivery adjustments, delays, modifications, cancellations and acceptance) prior to issuing approvals and making payments to satisfy the contract.
Close contracts/finalize payments for services/goods upon completion, determine cause of and resolve conflicts.
Utilize/have sufficient knowledge of the Prompt Payment Act and related payment procedures to process payments for purchase of supplies and services.
Ensure all obligations are charged to the appropriate accounting structure and commitment item before submitting for payments.
Negotiate/complete purchase transactions within delegated authority.
Determines price reasonableness and obtain oral or written price competition when necessary.
Develop all request for quotes (RFQ) or Statement of Work (SOW) when needed to meet standard requirements for solicitations making sure they include but not be limited to specifications to ensure they are adaptable to present market conditions and agency need, performance and/or delivery conditions, any required Federal Acquisition Clauses, CFRs, or any other DOI/NPS regulations/policies needed make the contract/purchase legal and functional.
Respond to any internal/external requests for information associated with the financial obligations, expenditures, RFQs, or other contractual documents/solicitations in writing ensuring adequate documentation.
NPS-National Capital Parks-East (NACE) 5/2011 - 2015
Washington, District of Columbia, US Title, Series, Grade Level: GS-0303-06/03
Salary: $19.80 Per Hour Hours per week: 40+/full time
Contact Supervisor: Yes, Supervisor's Name: Acting, Tanya Gossett; Supervisor's Phone: 202-***-****
Administrative Support Assistant, Resource Management
PROFICIENT IN BUDGET AND ACQUISITION/PROCUREMENT PROCEDURES AND REGULATIONS
Ensured acquisition/procurement duties assigned were implemented In accordance with the provisions of the Small Business Act, Executive Orders, Public Laws, and Internal control procedures (e.g., OMB Circular A-123, Managements Responsibility for lnternal Control).
Purchased supplies, services, and materials using a government issued charge card upholding the government procurement/acquisition regulations of micro-purchasing for various sites/divisions within NACE.
Requested initial obligation of funds for services, product or personnel cost using the Financial Business and Management System (FBMS)
Used financial requisition systems such as FBMS and AFS4 to produce reports or documentation for supervisor or division associated with budget/funding.
Reviewed, reconciled, recorded and tracked purchases via credit card, procurement request, and log/data tracking system for various sites and divisions ensuring accuracy, completeness, accountability and compliance with financial regulations.
Prepared forms, spreadsheets, and reports for supervisor regarding funds that were obligated, expended, and remaining balances (budget status reports).
Added and removed items and purchases from the approved spending plan for the division.
Developed, prepared, tracked, and submitted requests for division’s fiscal year budget using required NPS, internal, and regional policies and recommendations.
Reviewed purchase requisition packages for complete components including Independent Government Estimates (IGE), NEPA and 106 compliance, vendor quotes, Scope of Work, Statement of Work (SOWs), correct accounting codes/strands, and appropriate funding approvals.
Ensured appropriate commitment item was being utilized for the service/goods so that appropriate and needed approvals were obtained internally and within FBMS.
Determined cost effectiveness of consolidated purchases for requisitions being entered into the financial system and for micro purchases.
Determined sources of supply, Government or commercial, and whether any Department or NPS restrictions were applicable.
Negotiated and completed purchase transactions within delegated authority as a division, park, and incident purchaser.
Ensured that all required special approvals and justifications were obtained prior to execution of acquisition documents.
Analyzed descriptions for procurements having unique aspects and critical characteristics to identify any potential problem areas in specifications, work statements, requests for quotes (RFQs) determining if quotations were responsive, and/or decided if substitutions were acceptable or should be referred to other personnel for further review.
Performed price analysis for potential purchases and purchase orders by evaluating historic purchases, pricings, and other cost requirements that might include, but not be limited to, market research for gaining knowledge of best value to the government/agency.
Utilized and had substantial knowledge of the Federal Acquisition Regulations, Federal Supply Schedules, and DOI/NPS guidelines and directives regulating acquisitions to make proper acquisitions from appropriate sources in compliance· with the law.
Utilized and had substantial knowledge of the Prompt Payment Act in the appropriate and related payment procedures to process appropriate payments for purchase of supplies and services.
Ensured obligations are charged to the appropriate accounting structure and commitment item when establishing, requesting, or inputting purchase requisitions in FBMS.
Developed requests for quotes (RFQ) or Statement of Work (SOW) when needed to meet standard requirements for solicitations ensuring they included but were not limited to specifications that were adaptable to current market conditions and agency need, performance and/or delivery conditions, any required Federal Acquisition Clauses, CFRs, or any other DOI/NPS regulations/policies required to make the contract/purchase was legal and functional.
Compiled all quotes/bids/solicitations as required and suggested by guidance of park contracting specialist to meet anticipated contracting awards.
Responded to internal/external requests for information associated with financial obligations, expenditures, RFQs, or other contractual documents/solicitations in writing ensuring adequate documentation.
SUCCESSFULLY EXECUTE INFORMATION MANAGEMENT RESPONSIBILITIES
Assisted various employees in preparing travel/training forms and reserving transportation, hotel and other arrangements for travel/training through Concur and other various market research methods and to make sure they were in compliance with regulations.
Made travel arrangements through Electronic Travel Services (ETS) and government travel agents.
Prepared and assisted various levels of staff with travel/training request, travel nomination, authorizations and vouchers that met Federal Travel Regulations (FTR) within electronic travel systems and input in a timely manner. Office expert; advised other offices in this area of expertise.
Trained and assisted staff with Concur for government travel arrangements.
Independently entered, maintained, developed, and updated various databases and tracking systems (AFS4, Excel, SharePoint, Google Docs, etc.).
Requisitioner in Financial Business Management System (FBMS) for NACE and assisted Civil War Defenses of Washington (CWDW) and Rock Creek Park (ROCR) as needed. Primary NACE requisitioner and called upon by various divisions of NACE, National Capital Region, and other Park units in the National Capital Region to assist and provide expert technical guidance.
Provided clarity and insight on the difficulties encountered with constraints from a requisitioning perspective and with requisitioning components in the redevelopment of a large regional contract as a Requisitioning Expert.
Resolved and negotiated requisition complications through direct personal contact, telephone discussion, and/or written correspondence with internal/external customer(s), often in controversial situations or when vendors or requestor was not fully aware of time and legal constraints.
Frequently called upon by other requisitioners throughout the National Capital Region (NCR) and NCR contracting officers to provide expertise and/or assist with the preparation/compilation of packages input into FBMS, determining clarity of purchase requisition components and making necessary corrections to PRs from other requisitioners.
Received and reviewed requisitions for completeness and clarity assuring salient characteristics were present in the description of goods and services.
Developed, established and maintained a comprehensive manual and electronic record system utilizing a detailed spreadsheet to track purchase requests/contracts for NACE, CWDW, and ROCR that were assigned to me as the COTR/COR associated with FBMS which is housed/centralized on an accessible server file.
Maximized utilization of Microsoft Office Suite (MOS) applications (Excel, Access, Word, PowerPoint) to present information, prepare correspondence, reports, presentations, track contracts, purchases, and resource management correspondence.
Created and maintained internal office electronic data tracking systems for various operational functions using MOS programs.
Utilized plotter equipment and software to produce flyers, posters, scanning of historical documents, and other requested projects for various sites, government affiliates, state agencies, and other friends and partners in association with special projects, events, meetings, and field work.
POSSESS ADVANCED SKILLS IN OFFICE MANAGEMENT, PROGRAM and CLERICAL SUPPORT:
Type 70+wpm
Maintained calendars for self, Deputy Superintendent and Superintendent (when assisting), RM Chief, and various staff members of the RM division.
Created and coordinated meetings (anticipate, gather and attach agendas, relevant documents, and other supporting correspondence) utilizing Gmail calendar for the RM Chief, Deputy Superintendent, and RM staff, and prepared and managed Doodle Polls for internal and external participants.
Received calls, took and routed detailed messages, routed calls to appropriate office(s) both electronically and in person.
Prepared and created drafts and final correspondence and various documents for senior staff and management in accordance to organizational policies that included extensive verbiage and technical terminology, graphs and tables, and narrative reports.
Replied to written/verbal communications checking for proper grammar, spelling, and appropriate agency formatting.
Reviewed, proofread, and edited management documents (Memorandums of Agreement/Understanding, General Agreements, Compendium, Racing Policy, Special Use Permits, and other management documents for Chief of Resource Management, Environmental Protection Specialist and Superintendent’s Office to ensure that compliance is met and is in accordance with NPS/Federal standards guidance, and assisted Chief of Resource Management and other specialists in NPS in preparing and editing technical documents and other research methods implored.
Performed extensive research for and provided results to individuals and divisions per their request on various projects, events, potential procurements, and briefings though various methods (historical files, internet, other agencies, etc.) and prepared appropriate documents to support the research.
Provided general and technical information by telephone and in person to callers, visitors to the offices, internal and external government officials, and other levels of federal/state affiliates.
Addressed concerns/dissatisfaction of internal/external customers with tact, diplomacy and empathy to disband stressful situations for all parties involved.
Created, maintained, and updated paper and electronic files in accordance with agency policy.
Verbally and through written communication clearly articulated established law, policy and organizational regulations to the appropriate personnel.
Prepared numerous government and DOI forms.
Used time and attendance payroll system (Quicktime) to account for payroll for staff members (9) and submit for certification to designated personnel and supervisor.
Assisted co-workers and various site staff with concerns or questions in regard to payroll statements, and submittal of time and attendance.
Independently utilized personal expertise with MS Office Suite applications (Excel, Access, Word, and PowerPoint)
POC for assisting various sites and staff members with MS Office programs, office equipment, and other database programs.
Provided troubleshooting guidance and instructions to co-workers throughout NACE on various programs, databases, software and other information management applications/systems.
Conducted mail preparations, mailings, and deliveries via Neopost, FedEx, and USPS, UPS, DHL and other various carriers. Recorded incoming packages and letters for tracking and ensured proper delivery to appropriate division(s) or personnel.
Frequently requested to assist, and subsequently assigned, as a POC for/with clerical/problem resolution by other offices within Headquarters, divisions, and various sites.
Collaborated well as a team member with various divisions within NACE, Region, and other locations to support and achieve common goals while utilizing interpersonal skills, common courteous, open communication, and participation.
Verbally and in written form clearly articulated in an understandable and adaptable manner established laws, policy, organizational regulations and other complex information to the appropriate or requesting personnel/audience.
Sorted, reviewed, prepared, and distributed drafts and finalized correspondence for various park staff, supervisor, and the Superintendent’s office signature by checking for grammatical accuracy and punctuation on a daily basis.
Reconciled credit card statements for self, division members, and supervisor. Assisted with getting staff properly trained in independently reconciling their own credit card statements.
Created new filing system for Resource Management Division, including electronic indexing and scanned historical/administrative files for ready reference and preservation of quality of documentation.
Created and maintained correspondence tracking log for the Resource Management Division and assisted in maintaining Superintendent’s office correspondence log.
Assisted prior supervisor with the Superintendent’s Compendium, Section 106 Compliance correspondences, NEPA correspondence, FOIA, and other federally regulated
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