Office Assistant Executive
Resume:
K. T. PRASAD
SECRETARY/DOCUMENT CONTROLLER/EXPORT IMPORT DOCUMENTATION
**********@*****.***
SUMMARY
“ To actualize my potential by consistently transforming to a new, dynamic, growth oriented work culture; experiencing success by seeking a challenging position in an endeavor to grow both professionally and personally by contributing to the overall efficiency and profitability of the organization. ” Spectrum of experience in Export Import Documentation, Commercial & Secretarial with large reputed organizations in India as well as Gulf. Adept at handling day to day activities in co-ordination with internal/ external departments for smooth business operations. Expertise in undertaking successful negotiations with forwarders, transporters, and agents for logistics within budgets and time schedule.
EXPERIENCE
LOTUS TRADING & CONTRACTING COMPANY W.L.L, DOHA, STATE OF QATAR SECRETARY/DOCUMENT CONTROLLER,
02/2018 - 02/2023
Preparing Inspection requests and submit the same to the consultant, handling petty cash, preparing daily and monthly activity log, maintaining the all-important files, coordinating with the subcontractors and suppliers, collecting the delivery notes from the site store and preparing the delivery log
Administers the day to day operations of the office of the Senior Executive independently
Screening of papers/e-mails/telephone calls to the Project Manager and providing proper responses on the lines suggested by the Project Manager EMMSONS INTERNATIONAL LIMITED, NEW DELHI, INDIA
EXECUTIVE ASSISTANT EXPORT,
07/2011 - 11/2017
Maintaining the record all purchase arrange delivery dispatch to the material
Drafting letters
Prepare weekly reports of the purchasing and deliveries
Preparing purchase as well as sale contracts
Taking dictations
Preparing tender & commercial documents
Co-ordination with buyer & sales personnel, keeping them informed about various Pricing and promotional activities from time to time. AL MUTAWAA TRADING COMPANY LLC, MUSCAT, SULTANATE OF OMAN COMMERCIAL EXECUTIVE CUM SECRETARY
07/208 - 05/2011
Maintaining the record all purchase arrange delivery dispatch to the store material
Prepare weekly reports of the purchasing and deliveries
Maintain the record of tracking batch/serial no's making the purchase receipt
To Receive the items in the system as per the invoice and purchase order from the supplier and approval from stock controller
Preparing dispatch voucher for store delivery (GRN/GRV)
Co-ordination with buyer & sales personnel, keeping them informed about various Pricing and promotional activities from time to time
Follow-up with CHA, forwarders, Shipping lines
Preparing ETD & ETA Statement and forwarding the same to marketing personnel for their knowledge about the shipment
Preparing Purchase orders, Delivery Orders, Invoices
Preparing item Costing
Drafting Letters.
KAJARIA CERAMICS LIMITED, NEW DELHI, INDIA
SECRETARY CUM EXPORT & IMPORT DOCUMENTATION EXECUTIVE, 01/1996 - 06/2008
COMPANY PROFIE: Kajaria Ceramics Limited is one of the leading manufacturer and exporter of Ceramic glazed Wall and Floor Tiles from India and importing Vitrified/Ceramic Tiles and its Raw Materials from various countries
Apart from routine secretarial functions, the job involves co-ordination with dealers & sales personnel, keeping them informed about various
Pricing and promotional activities from time to time
Preparation of Export & Import documents i.e. Pre & Post shipment documentation, Preparation of Import L/C application
Online submission of Advance Licence Application
Preparing of Advance licence redemption papers
Preparing EPCG & DEEC statements
Preparation & Submission of ECGC Monthly declaration, Submission of buyer credit limit application etc.
Maintaining Export & Import Register
Order processing
Co-ordination with Plant and foreign Buyers
Record keeping
Handling important and confidential files
Attending International incoming calls, making travel arrangements to Senior Executives and also independent correspondence JAIN SATELLITE TELEVISON, NEW DELHI, INDIA
OFFICE ASSISTANT CUM SECRETARY
06/1991 - 12/1995
Handling important and confidential files
Taking dictation & drafting letters
Drafting Bank Correspondence
Handling Meeting arrangements and all other daily routine works
Typing of Balance Sheet, Filing of Annual returns, various forms, etc.
Typing of Minutes of meeting etc.
EDUCATION AND
TRAINING
B.A: Economics passed out in the year 1989
From University of Kerala, Thiruvanathapuram, Kerala Diploma in Secretarial practice & Stenography in English passed out in the year 1990 From National Council for Vocational Training (NCVT), Proficient in MSOffice (MS Word, MS Excel, Google sheets, Power Point, MS Outlook, Ms Access ), Photoshop, E-Mail & Internet. SAP operating system LANGUAGES
ADDRESS
English: GOOD: Reading, speaking & writing
Hindi: GOOD: Reading, speaking & writing
Malayalam: GOOD: Reading, speaking & writing,
E-19-8/F-2, 2nd Floor
Dilshad Colony
Delhi – 110 095
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