K. T. PRASAD

SECRETARY/DOCUMENT CONTROLLER/EXPORT IMPORT DOCUMENTATION

+91-971*******

adxujj@r.postjobfree.com

SUMMARY

“ To actualize my potential by consistently transforming to a new, dynamic, growth oriented work culture; experiencing success by seeking a challenging position in an endeavor to grow both professionally and personally by contributing to the overall efficiency and profitability of the organization. ” Spectrum of experience in Export Import Documentation, Commercial & Secretarial with large reputed organizations in India as well as Gulf. Adept at handling day to day activities in co-ordination with internal/ external departments for smooth business operations. Expertise in undertaking successful negotiations with forwarders, transporters, and agents for logistics within budgets and time schedule.

EXPERIENCE

LOTUS TRADING & CONTRACTING COMPANY W.L.L, DOHA, STATE OF QATAR SECRETARY/DOCUMENT CONTROLLER,

02/2018 - 02/2023

Preparing Inspection requests and submit the same to the consultant, handling petty cash, preparing daily and monthly activity log, maintaining the all-important files, coordinating with the subcontractors and suppliers, collecting the delivery notes from the site store and preparing the delivery log

Administers the day to day operations of the office of the Senior Executive independently

Screening of papers/e-mails/telephone calls to the Project Manager and providing proper responses on the lines suggested by the Project Manager EMMSONS INTERNATIONAL LIMITED, NEW DELHI, INDIA

EXECUTIVE ASSISTANT EXPORT,

07/2011 - 11/2017

Maintaining the record all purchase arrange delivery dispatch to the material

Drafting letters

Prepare weekly reports of the purchasing and deliveries

Preparing purchase as well as sale contracts

Taking dictations

Preparing tender & commercial documents

Co-ordination with buyer & sales personnel, keeping them informed about various Pricing and promotional activities from time to time. AL MUTAWAA TRADING COMPANY LLC, MUSCAT, SULTANATE OF OMAN COMMERCIAL EXECUTIVE CUM SECRETARY

07/208 - 05/2011

Maintaining the record all purchase arrange delivery dispatch to the store material

Prepare weekly reports of the purchasing and deliveries

Maintain the record of tracking batch/serial no's making the purchase receipt

To Receive the items in the system as per the invoice and purchase order from the supplier and approval from stock controller

Preparing dispatch voucher for store delivery (GRN/GRV)

Co-ordination with buyer & sales personnel, keeping them informed about various Pricing and promotional activities from time to time

Follow-up with CHA, forwarders, Shipping lines

Preparing ETD & ETA Statement and forwarding the same to marketing personnel for their knowledge about the shipment

Preparing Purchase orders, Delivery Orders, Invoices

Preparing item Costing

Drafting Letters.

KAJARIA CERAMICS LIMITED, NEW DELHI, INDIA

SECRETARY CUM EXPORT & IMPORT DOCUMENTATION EXECUTIVE, 01/1996 - 06/2008

COMPANY PROFIE: Kajaria Ceramics Limited is one of the leading manufacturer and exporter of Ceramic glazed Wall and Floor Tiles from India and importing Vitrified/Ceramic Tiles and its Raw Materials from various countries

Apart from routine secretarial functions, the job involves co-ordination with dealers & sales personnel, keeping them informed about various

Pricing and promotional activities from time to time

Preparation of Export & Import documents i.e. Pre & Post shipment documentation, Preparation of Import L/C application

Online submission of Advance Licence Application

Preparing of Advance licence redemption papers

Preparing EPCG & DEEC statements

Preparation & Submission of ECGC Monthly declaration, Submission of buyer credit limit application etc.

Maintaining Export & Import Register

Order processing

Co-ordination with Plant and foreign Buyers

Record keeping

Handling important and confidential files

Attending International incoming calls, making travel arrangements to Senior Executives and also independent correspondence JAIN SATELLITE TELEVISON, NEW DELHI, INDIA

OFFICE ASSISTANT CUM SECRETARY

06/1991 - 12/1995

Handling important and confidential files

Taking dictation & drafting letters

Drafting Bank Correspondence

Handling Meeting arrangements and all other daily routine works

Typing of Balance Sheet, Filing of Annual returns, various forms, etc.

Typing of Minutes of meeting etc.

EDUCATION AND

TRAINING

B.A: Economics passed out in the year 1989

From University of Kerala, Thiruvanathapuram, Kerala Diploma in Secretarial practice & Stenography in English passed out in the year 1990 From National Council for Vocational Training (NCVT), Proficient in MSOffice (MS Word, MS Excel, Google sheets, Power Point, MS Outlook, Ms Access ), Photoshop, E-Mail & Internet. SAP operating system LANGUAGES

ADDRESS

English: GOOD: Reading, speaking & writing

Hindi: GOOD: Reading, speaking & writing

Malayalam: GOOD: Reading, speaking & writing,

E-19-8/F-2, 2nd Floor

Dilshad Colony

Delhi – 110 095

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