Patricia Gebhart

*** ********* *****

Butler, NJ 07405

Cell Phone: 973-***-****

adxu6q@r.postjobfree.com

Profile

Highly motivated and organized Executive Support Professional with solid and progressive expertise working in a challenging, fast-paced environment who consistently attains and surpasses goals and objectives.

Executive Support: Track record of successfully satisfying diverse needs of executives at all levels in multiple departments, including vendor management. Deliver key support to executive management to drive optimal levels of organization and efficiency.

Communication/Interpersonal: Dedicated and hardworking team player who works well with internal and external customers throughout all levels. Articulate and polished written and spoken communications skills. Personable self-motivated team player willingly takes initiative and is eager to contribute.

Strengths/Accomplishments: Strong work ethic with positive and flexible approach to accepting challenges, duties and new assignments. Quick learner capable of learning and utilizing new technologies. Proficient in Microsoft Office, Outlook, SAP & Concur.

12/2022 – Present – Receptionist – Route 23 AutoMall, Butler, NJ

Answer, screen and forward incoming phone calls. Process sales receipts using Reynolds and Reynolds software. Provide administrative support as needed.

8/2013 – 1/2022 - Executive Assistant/Office Manager - Vertellus Specialties Inc, Parsippany, NJ

Work within a fast-paced environment providing administrative support to all levels of management to include President, CEO, CFO

Travel arrangements - domestic and international

Calendar maintenance

Meeting and conference coordination

Generate purchase requisitions in SAP

Process invoices for payment in SAP

Update pricing in SAP

Processing of expense reports

Department billing, charge backs and adjustments

Compose correspondence & PowerPoint presentations to be distributed to all levels of management

Generate reports extracting information from company portal to track Sales Leads, Opportunities and Activities

General office management

5/2009 –– 3/2013 NY Metro Retail Division Administrator – T-Mobile, Parsippany, NJ

Work within a fast-paced environment providing administrative support to Division Director of New York Metro Retail to include:

Department calendar maintenance

Meeting coordination for all levels of management

Conference call coordination

Processing of expense reports and invoices

Department billing, charge backs and adjustments

Compose correspondence & PowerPoint presentations to be distributed to all levels of management

Screening of phone calls & e-mail

Generate reports extracting information from company reporting portal to track sales & training

Collection of time sensitive & confidential information to be presented to all levels of management

Coordinate sales contests

Event Planning

General office management

Vendor training & event support – handset distribution/tracking (Samsung, LG, BlackBerry, Nokia)

File maintenance

Create binders for training and succession planning

Provide coverage in the absence of other administrative assistants, upon request

12/2005 – 11/2008 - Executive Assistant – AIG Operations & Systems, New York, NY

Worked within a fast-paced environment providing executive support to Director of Communications & Vice President of Strategy & Finance with little supervision requiring self-motivation and independent judgment skills to include:

Facilities planning and set up to include office equipment procurement

Maintain consultant records (time, rates, contracts and compensation)

Process expense reports and invoices/attendance reporting and tracking

Responsible for department billing, charge backs and adjustments

General office management/filing/follow up

New hire set up

Aggressive calendar maintenance

Meeting coordination

Travel arrangements for all levels of management

Event planning

Compose correspondence to be distributed to all levels of management

Create PowerPoint presentations

7/1999 – 12/2005 - Executive Assistant – Hoffmann-LaRoche, Nutley, NJ

Provided administrative support to Vice President, Business Process Excellence & Pharma Global Systems Information Management Region Head to include:

Supervision of Business Support Specialist and Administrative Assistant

Budget reconciliation & analysis reporting using SAP

Consultant contract generation & maintenance (time, rates, and compensation)

Employee compensation & rewards administrator

Generated staffing requisitions using Peopleclick

Calendar/meeting coordination/travel arrangements

Global event planning

Developed & maintained department website

General office management

Lead administrator for multiple departments

Create & edit PowerPoint presentations for global meetings

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