Administrative Assistant Executive

Latonga “Missy” Johnson

*** ******* ***** *****, **. 20721 202-***-**** adxu2e@r.postjobfree.com

Objective

I have been an Executive Assistant reporting to C Levels and Top Executives for over 30 years. I am dedicated to making the lives of busy executives easier. I serve as an effective gatekeeper; preparing well-researched and accurate documents; managing busy calendars; and efficiently handle daily office tasks. Proficient user of MS Office (Word, Excel, PowerPoint, Access, and Outlook). Type 75 WPM.

Employment History

Synergy Contractor – Executive Assistant Chief of Staff Department of Energy 11/2018 – Present

Provide routine to complex administrative, clerical, and project coordination duties in support program management support for the department’s operations including IT business solutions, logistics, contract compliance, and inventory management within various departments. Works closely with team members to develop systems, processes, and plans to improve service, and operational efficiency.

Prepares and Analyze data and management reports of confidential nature for Senior Level Management; uses data to monitor program performance recommending changes to process and structure, as necessary.

Perform routine to complex administrative, clerical, and project coordination duties in support of client leaders. Assemble and analyze information, prepare, and proofread reports, manuals, agendas, written and email correspondence, and memoranda.

Ensures success in analyzing and monitoring the internal and external environment affecting departments, investigating, and clarifying new opportunities, and monitoring the use of resources and financial performance.

Prepares analysis to evaluate department initiatives and assists management teams in the development of strategic plans, capital, and operating budgets, with input from departmental leaders, consistent with strategic plans.

Coordinate meetings, event arrangements, and logistics and follow up, as needed. Ensured activities are coordinated, follow-on actions are completed, and anticipate the priorities of the departments Senior Executives and Division Directors, especially when managing calendars and travel arrangements. Displayed the flexibility and responsiveness to necessity of changes.

Provides analytical insight, technical/administrative expertise, and organizational acumen in planning, implementing, conducting and evaluating a wide variety of management improvement, organizational and manpower studies and reviews in support of the manpower management program.

Arranging classified and unclassified conferencing and meetings, travel, and calendars. Set up offices and support for new personnel; overseeing classified and unclassified document management; administering security procedures for access to controlled areas; facilitating senior management correspondence and communication, including researching technical, budget, and financial data and preparing briefings, memos, and correspondence and weekly reports, travel authorizations, and vouchers with minimal oversight.

Utilize a self-directed work style to complete tasks with minimal supervision, as well as creatively solving problems, thinking independently, and presenting a professional image.

Provide absolute discretion with sensitive materials.

Complete Expense Reports and Reconciliation of Credit Cards using Concur

Answer telephone line and redirecting calls as required

Organize and maintaining files and records

Plan and scheduling meetings and appointments

Manage projects and conducting research

Prepare and editing correspondence, reports, and presentations

Provide quality customer service

Tekbank Contractor Analyst Coordinator – Amtrak – December 2017 – 11/2018

Managed 30+ person CTO Office, tracking program resources and schedule

Created a program schedule, which includes interim program reviews, contract deliverables, and resources

Act as the point of contact for internal and external clients

Liaison with executive and senior administrative assistants to handle requests and queries from senior managers

Knowledge of office management systems and procedures

Working knowledge of office equipment

Identified risks and opportunities which enable program execution

Conducted PMO resource assessments to ensure personnel are prepared for executive program roles

Tracked and manages program’s internal budget, ensuring training and overhead related efforts are affordable

Coordinated program’s staffing needs with Corporate HR to ensure the timely delivery of talent to the program.

Compiled information on the status of various program activities and coordinate the development of Contract

Provided analytical, research and technical support including data retrieval and analysis of program data

Generated documentation, presentations, and reports as required and as directed by the Program Manager R

Responded to information requests on topics related to the mission of the program.

Assisted in the review of program-related risks and mitigation approaches.

Analyzed and continually enhance operational systems, processes, and policies in support of Team

Prepared International and Domestic Travel and Expense Reports

Assisted with end of year Calibration

ActioNet Contractor – Department of State – September 2015 – July 2017

Project Coordinator – JSP ARMY Project Control Manager – October 2015 – September 2016

Managed 60+ person Program Management Office, tracking program resources and schedule

Created a program schedule, which includes interim program reviews, contract deliverables, and resources

Prepared International and Domestic Expense Reports

Identified risks and opportunities which enable program execution

Conducted PMO resource assessments to ensure personnel are prepared for executive program roles

Tracked and manages program’s internal budget, ensuring training and overhead related efforts are affordable

Coordinated program’s staffing needs with Corporate HR to ensure the timely delivery of talent to the program.

Compiled information on the status of various program activities and coordinate the development of Contract

Provided analytical, research and technical support including data retrieval and analysis of program data

Generated documentation, presentations, and reports as required and as directed by the Program Manager R

Responded to information requests on topics related to the mission of the program.

Assisted in the review of program-related risks and mitigation approaches.

Analyzed and continually enhance operational systems, processes, and policies in support of Team

Synergy Contractor – Executive Assistant to the CIO of Department of Energy 9/2014 – 10/2015

Maintained Complex Calendar, Meeting, and Various Events

Provided administrative assistant support to the Chief Information Officer and Staff

Responsible for Inputting Time Bi-Weekly using ATAAPS

Inputting Performance Evaluations using ePerformance

Created and Orchestrating WebEx Meeting

Planned International and Domestic Travel

Utilized a self-directed work style to complete tasks with minimal supervision, as well as creatively solving problems, thinking independently, and presenting a professional image.

Provided absolute discretion with sensitive materials.

Prepared correspondence, meeting/calendar scheduling management, travel planning, expense reporting, phone coverage, ordering supplies, etc.

Completed Expense Reports and Reconciliation of Credit Cards using Concur

Answered telephone line and redirecting calls as required

Organized and maintaining files and records

Planned and scheduling meetings and appointments

Managed projects and conducting research

Prepared and editing correspondence, reports, and presentations

Provided quality customer service

Lockheed Martin Executive Administrative Assistant to CIO – 09/2007 – 07/2014

Provided administrative support to the Vice President and Chief Technology Officer for Information Systems and Global Solutions.

Utilized a self-directed work style to complete tasks with minimal supervision, as well as creatively solving problems, thinking independently, and presenting a professional image.

Provided absolute discretion with sensitive materials.

Integrated and consolidated sensitive information from multiple sources; ensuring the accuracy of data, and filing electronic documents efficiently.

Prepared chart decks, reporting, and analyzing data to identify trends for focused attention.

Prepared correspondence, meeting/calendar scheduling management, travel planning, expense reporting, phone coverage, ordering supplies, etc.

Interfaced with corporate executive administrative assistants on a frequent basis

Completed Expense Reports and Reconciliation of Credit Cards using SAP

Reviewed and approve employee expense reports for proper GL account coding

Adhered to timetables and deadlines set in monthly accounting calendar

Assisted in project reporting requirements

Performed Kaizens

The coordinated paper flow of project documentation

Distributed incoming mail and preparation of outgoing mail/packages

UMUC

Executive Administrative Assistant to Vice President of UMUC -- 07/2003 to 09/2007

Performed a variety of high-level functions for the VP including reviewing of operations and policies, and special projects.

Planned and coordinated special projects in support of existing and potential initiatives, program, and operations that are within the purview of the Finance Department.

Researched and drafted position papers.

Assisted in the development and execution of long-range strategic plans, preparing reports, memos, and correspondence.

Prepared business and financial statements.

Represent the VP in meetings.

Assisted accounts payable with billing via PeopleSoft.

Answered inquiries from students.

Assisted Deputy Controller in analyzing financial reports

Managed and directed front office

Coordinated travel arrangements

Scheduled internal and off-site meetings including contacting guest speakers, sending notices, appointments, conducting interviews and notifying appropriate parties of the time and location

Processed database inquiries

Utilized spreadsheet and presentation software for multiple, deadline-oriented projects.

Completed expense account documentation and filing with accounting

Read and screened incoming mail and reports.

Greeted visitors and handled their requests

Prepared and edited all correspondence and documents for management

Facilitated all safety meetings, training, orientation and incident investigation

ADVANCED POWER TECHNOLOGIES

Executive Administrative Coordinator – 01/2002 – 07/2003

NETTEL

Senior Administrative Assistant/Records Management - 11/2000 – 12/2001

BELL ATLANTIC

Executive Administrative Assistant - 01/1995 – 05/1997

Skills Summary

Project Management

Expert in MS Office

Written Correspondence

General Office Skills

Domestic & International Travel Arrangements

Black Belt Certification

Green Belt Certification

ITIL Foundation

Customer Service

Scheduling

Typing: 65-70 wpm

Database Management

Calendar/Meeting Logistics

Lotus

APPIAN

Concur

Front-Office Operations

SharePoint/HRIS

SAP

People Soft

Reporting

ePerformance

ATAAPS

ESS

Waves

FTMS

ESS

Education

JAMES MADISON UNIVERSITY

Business Administration/Marketing (1984-1989)

Contact this candidate