Charlotte Mumbi John

(CERT HR, DP HR )

(Tel: +254*********/073*******), (Email:adxsuy@r.postjobfree.com),(Gender: Female)

(Nationality: Kenyan).

NATIONALITY : Kenyan

To further my career as an HR and Administration professional in a position that offers challenging responsibilities, and to work in an atmosphere where my expertise, knowledge, and abilities will be fully utilized in a fast-paced setting.

A self-motivated individual with the passion and drive to take ownership of new tasks and go beyond boundaries to perform and accomplish tasks. Hard-working, striving for success in a competitive environment, an active listener, and an exceptional communicator who is willing to understand conflicts and provide a positive resolution. Noted for taking on challenging tasks in a new environment. an industrious HR and administrative assistant supporting company-wide HR efforts, including new employee orientation.

• Interpersonal skills are demonstrated in the ability to develop strong working relationships with colleagues and company employees.

• Knowledge of national labour law and workplace regulations.

• Professional and confidential, with excellent diplomacy and negotiation skills.

• Good communication skills with the ability to liaise effectively with a range of departments to effectively implement company policies and procedures.

• Training and development, performance management, and leadership skills.

• Recruitment and Selection skills.

• HR Reporting skills, ability to provide timely updates and reports to human resource managers.

• Excellent planning and organization skills.

Position: Human Resource and Administration Assistant Company: Hynan Limited

Time Served: January 2021 – March 2023.

Duties and Responsibilities

1. Human Resource Assistant

• Prepared HR and administration reports as required from time to time.

• Assisted with the day-to-day HR operations.

• I was responsible for creating, updating, and maintaining all employee files and ensuring efficient human resources files and records.

• Helped to communicate with the government departments, DOSH, and Labour Office.

• Managed all employee attendance and leave day requests and ensured proper documentation.

• Disseminate information to all respective departments concerning memos.

• Ensured compliance with all health and safety regulations.

• Ensure employee queries are attended to promptly and provide advice and guidance to employees on personnel issues.

• Assisted and ensured recruitment was done as per the approved company policies and processes.

Summary of Skills

Objectives

Work Experience

Personal Profile

• Implemented approved disciplinary processes and procedures.

• Ensured timely renewal of term contracts by liaising with the head of department and advising the finance department accordingly on the same.

• Ensured accurate processing of annual leave, sick leave, and maternity and paternity leave and ensured the leave progression card is updated as soon as the leave form is assigned.

• Ensure that all employees are aware of and comply with HR policies and procedures. 2. Administration Assistant

• Identified and managed suppliers for stationery and office supplies.

• Processed bills, payments of expense reports, and reimbursement requests.

• Assisted in procurement processes and project sites, purchasing, and paying monthly bills.

• Calculation of statutory deductions and submission to the relevant regulatory bodies.

• Maintained and ensured compliance with insurance policies and equipment logs.

• Taking meeting minutes during all meetings, workshops, and seminars.

• Managed and organised an efficient inventory system of all office supplies, equipment, furniture, and programme items.

Position: Human Resource and Admin Assistant

Company: Immensity Holdings limited.

Time Served: February 2016 - November 2020

Duties and Responsibilities

1. Human Resource Assistant

• I assisted in all recruitment and selection processes.

• Prepared correspondence in relation to training activities and training reports.

• Prepared internship and attachment reports and recommendation letters.

• Prepared and processed all types of staff separation letters.

• Prepared and processed all employees and family's medical records.

• Processed employee overtime reports.

• Prepared and processed employee allowances and other payments related to travel.

• Prepared and processed leave and leave records.

• Processed and maintained disciplinary records for all employees.

• Coordinated performance management and employee evaluation. 2. Administration Assistant

• Secretarial and management office tasks

• Ensured compliance with the financial and administration policies and procedures.

• Setting up and maintaining an effective record and filing system for project activities, correspondence, and documents for quick and easy reference

• Taking meeting minutes during all meetings, workshops, and seminars

• Supervising and monitoring the inventory of the office

• Answering incoming calls, taking messages, and re-directing calls as required

• Data entry (sales figures, property listings, etc.)

• Ensured compliance with statutory requirements, e.g., NSSF and NHIF.

• Maintained the company's social media accounts.

• Provided administration support to sales reps, property managers, and senior management.

• Coordinated travel arrangements by booking hotels and flights. Position: Admin Assistant .

Company: Lioness Clubs Children Homes.

Time Served: April 2013 - December 2015.

Duties and Responsibilities

• Prepared and processed staff contract forms.

• Prepared and processed staff contract forms.

• Assisted in the preparation of the monthly budget.

• Provided administrative duties, including secretarial services, i.e., keeping records and updating medical files.

• ensured all administration tasks are completed on a daily, weekly, or monthly basis.

• Responsible for the allocation of petty cash systems within the home to ensure effective finance management processes.

• Ensured appropriate record-keeping and filing of confidential and critical documents.

• Oversaw all the expenditures and receipts.

• Oversaw the development of staff by recommending. Education Background

• Diploma in Human Resource Management_ CHRM-Ongoing

• Certificate in Human Resource Management_ CHRM.

• Diploma in community Development and Social Work _ KISW. Professional Courses

• Computer Packages _ Multi Face Computer College.

• Leadership Certificate

• Behaviour Change Certificate

• Mentorship programme Certificate

• Institute of Human Resource Management – Associate Member

• Ms. Esther Enjenga

Human Resource Manager

Hynan Limited

Tel : +254*********

Email: adxsuy@r.postjobfree.com

• Mr. Duncan Maina

Head of Operations

Immensity Holdings Limited

Tel : +254*********

Email : adxsuy@r.postjobfree.com

• Mr. Patrick Mwambire

Trustee

Lioness Clubs’ Children’s Home

Tel : +254*********

Email : adxsuy@r.postjobfree.com

Education and Professional

Membership

Professional Referees

Contact this candidate