Leatrice (Lea) Shirley

adxso1@r.postjobfree.com

925-***-****

Objective: I am seeking a regular full-time/long term Human Resources Administrative / Recruiting Coordinator position in which I may utilize my administration, organizational, customer/employee relations, and creativity skills.

Computer Skills: 2011 Microsoft / Excel & 2013 Microsoft Suite

HRIS: BrassRing, ADP, SAP, People Soft, Ceridian, JD Edwards, Hire Right, Taleo, Virtual Edge, Trinet, Jobvite, IFAS, Halogen and Position Manager

Education: San Mateo Junior College: Associate Degree

Cal State Hayward: Incomplete BA

Alameda Health System – Recruitment/Employment Coordinator

(November 2016 – Present)

Support recruiters and responsible for generating support and coordinator in all areas and phases of the recruiting cycle with various tasks, including;

•Processed new hires onboarding procedures; ensure electronic new hire documents are completed in a timely manner.

•Heavy communications with candidates and hiring managers; maintained with updates to managers with their new hires onboarding.

•Scheduled new hires health, physical and drug screens.

•Scheduled panel interviews.

•Answers routine questions from and prepares routine correspondence for candidates, general public and AHS employees related to job opportunities, employment procedures, rules and regulations.

•Assisted in performing research by gathering, assembling and compiling data and information required for various reports.

•Conducted necessary criminal background check on applicants.

•Oversees processing of a variety of Human Resources-Recruitment transactions to assure timeliness, accuracy and proper processing.

•Performed preliminary pre-screening of employment applications for minimum qualifications and completeness; meet and greets applicants.

•Performed special support projects and related work as assigned by Director/Manager.

•Received and entered applicants information into the Applicant Tracking System; conducted screening of applications to determine if applicants meet minimum requirements following structured criteria.

•Coordinate and facilitate career fairs at various locations.

Golden Gate Bridge Highway & Transportation – Human Resources Coordinator:

(January 2016 - November 2016)

contract thru AppleOne Staffing @510-***-****

•Maintained databases, filing systems, and record keeping systems.

•Provided information to the public in person and on the telephone.

•Assisted in recruitment and selection by assisting with resume and application correspondence, scheduling and administering examinations, and greeting candidates for interviews.

•Provided administrative support to the department and/or related divisional departments as needed.

•Maintained Human Resources requisitions, recruitment files, and eligibility lists.

•Set-up conference and meeting rooms.

•Proctor candidates test.

•Meet, greet and escort candidates.

•Coordinate Panel Interview binders.

•Coordinate and maintain benefits forms and files.

•Coordinate New Hire packets.

•Follow-up and maintain DMV pull reports.

•Process employee badges and maintain spreadsheet report.

•Process I-9s.

•Created and Maintained confidential personnel files.

•Prepared and distribute job announcements.

•Maintained and distribute orientation materials.

•Post job positions on various websites.

•Heavy customer service contact

•Manage communications between Analyst and candidates

Bay Area Rapid Transit BART - Human Resources Administrator: (Jan. 2015 – Dec. 2015)

contract thru Search Pro Staffing @888-***-****

•Assisting Personnel Analysts with various recruitment tasks, including:

•Applicant tracking in accordance with Uniform Guidelines on Employee Selection Procedures

•Prepare and posted job postings

•Scheduled interviews

•Scheduled and retrieve candidates physicals, DOTs test results

•Meet and greet candidates

•Updated job descriptions for webBART and bart.gov

•Coordinating with outside vendor to schedule pre-employment physicals

•Conducted on-boarding and terminated orientations

•Generated and submitted offer letters

•Create New Hire personnel files

•Responding to human resource-related questions via employment hotline and email

•Creation and maintenance of employee forms and job folders

•Compilation of interview binders for all Personnel Analysts

•Coordinate a variety of individual or group meetings.

•Organize and maintain various files; types correspondence, reports and forms from drafts

•Inputs information into an on-line computer systems; operates standard office equipment.

•Facilitate panel interviews

•Attended and Coordinated Job Fair materials

•Initiate and track background verifications

•Proctor candidates test

•Tally final test scores

•Assists with projects as needed.

Contract Positions:

Vormetric Inc - Human Resources Administrator: (October 2014 – January 2015)

Brown & Toland Physicians - Recruiting Coordinator: (January 2014 – July 2014)

Bay Area Rapid Transit BART - Human Resources Administrator: (July 2013 – January 2014)

Taleo, Dublin CA - Recruiter Coordinator: (September – November, 2011)

Statschippac, - Human Resources Administrator: (January – March, 2011)

Top Grade Construction - Human Resources Administrator: (May 2010 - October, 2010)

Xyratex Technologies - Receptionist / Administrator: (December 2009 - May, 2010)

Supergen Pharmaceuticals - Office Administrator: (October - November, 2009)

Castro Valley Medical Inc - Human Resources Administrator: (August – September, 2009)

Prysm, Inc., Human Resources Administrator: (Dec. 2011 – Feb. 2013)

Assisted Human Resources Director & Manager:

•Maintained and handle a high level of confidentiality at all times

•Responsible for day-to-day administration of various employee benefit plans for employees

•Assist in tracking of mid-year and year-end performance evaluations

•Assist “HR Procedures for Managers” implementation

•Process payroll

•Process enrollments, terminations, and changes for benefit plans

•Maintained and revised job descriptions

•Maintain 401(k) reports and updates

•Process expense reports

•Maintain vacation calendars

•Coordinate Company events

•Assisted implementation and maintained Summer Internship Programs

•Maintain and updates employee electronic and paper records

•Coordinate and prioritized interview schedules

•Coordinate candidates travel

•Ensure new hires completed all on boarding process

•Facilitated on-boarding and off-boarding orientations

•Prepare offer letters and offer packets

•Create and manage employees files

•Ongoing filing

•Set up and maintained new hires in HRPassport

•Communicated clearly professionally and effectively (internally and externally)

•Exercises discretion and good judgment

•Prepare and submitted offer letters

•Create and manage employees files

•Maintain headcount & HR dashboard

•Perform other related duties/projects as assigned

Unisource Worldwide - Human Resources Administrator: (Feb. 1993 – Feb. 2009)

Assisted HR Directors and provide a wide variety of administrative and staff support services to Human Resources professionals.

•Made independent decisions within guidelines regarding planning, organizing and scheduling of work.

•Assisted in the process and technical area to include auditing records, both electronic and manual, to ensure accuracy.

•Assisted with implementations on various projects. Generate reports both on an assigned schedule and as needed.

•Maintain all appropriate records associated with job responsibilities including both electronic and hard copy personnel files.

•Coordinate payroll documents with Human Resources, input various pay data in pay systems.

•Coordinate timesheet problem resolution with managers, supervisors and employees

•Ensure all checks are received and distributed appropriately and on-time at the proper locations

•Prepare manual check requests with supporting documentation and route for proper signature.

•Enter exceptions, transfers and adjustments as needed for payroll tracking.

•Act as liaison with area employment agencies.

•Assist in resolving associates' payroll concerns.

•Comply with all federal, state, and local employment/benefits laws, as required at the area level.

•Process all leave of absences.

•Receive approved source documents, enter data via the web or submit for processing, validate data.

•Maintain new hire, termination, position vacancy logs.

•Placed job ads, and internal job postings.

•Periodically audit files to ensure compliance with company policy and applicable employment laws.

•Maintain record of location of all HR files.

•Assisted Human Resources Directors and Human Resources Partners with projects as needed (reports, board packages, presentations).

•Presented Benefits Orientations with Power Point presentations

•Coordinated weekly manager’s meetings and set-up conference calls as needed.

•Communicated with management on all performance reviews process and procedures.

•Track receipt of completed performance review forms.

•Coordinate and participate company activities (celebrations, dinners, birthdays, etc).

•Process employment verifications.

•Participation in and processing of separations.

•Process unemployment claims - response, follow-up and hearing participation.

•Severance - advice, preparation and processing.

•Answer questions related to any/all UWW benefits.

•Assisted with relocation process.

•Participate in workers' comp claim reviews

•Process and track HR expenses as required.

•Initiated and maintained executive’s travel schedules.

•Assists with projects as needed.

Human Resources Clerk – Supported Employee Relations & Benefits Coordinators

PROMOTED TO HR ADMINISTRATOR

•Maintain and filed all documents in chronological order in all employees personnel and benefits files

•Coordinate and assemble benefits packets

•Coordinated and assisted Benefits Presentations

•Produced mass mailings

•Go to person for all HR/Benefits employees inquiries

Attended and completed various courses through Northern California Human Resources Association (NCHRA);

•Affirmative Action Plans

•Supervisory Training & Development

•How To Prevent Workplace Violence

•The Successful HR Administrator

•Employee Record Keeping

•Listening; The Key to Quality Communications

•Basic Management Skills for Successful Supervisors

•Essential Elements for Leaders

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