Data Entry Accounts Payable
Resume:
Coreen Desautel
************@***.***
Rochester, NH
Skills
Microsoft Office including Word, Excel & Outlook, Google Sheets & Docs, Teams, High Volume, Bank reconciliation, Negotiation Skills, Data Entry, Cash Applications, Accounts Payable/Receivables, Customer Service, Team Player, Account Management, Documentation, Payment Processing, Investigation, Research, Finance, ERP Systems including MAS90/Sage 100, NetSuite, Great Plans, Microsoft Dynamics SL, SAP, Multi-task, Prioritize, Fast-paced, Aging, Remote Deposits, Invoice approvals, Check Run, ACH, Customer Portals, Echecks, Printed Checks, Wires, Purchase Orders, General Ledger, Vendor Statements, Processed Customers Payments, Lock Boxes, Credit Cards.
EXPERIENCE
Accounts Payable/Accounts Receivable/Cash Application/Collections
Great Bay Home Ventures-NetSuite
February 2023-May 2023
Accounts Receivable Responsibilities
Applied payments to invoices received from bank lock boxes, wires and ACH’s to customers' accounts utilizing NetSuite
Prepared Aging report from NetSuite weekly.
Communicated via phone conversations and email with customers concerning status of invoice payments
Informed Management on the status of delinquent customers accounts
Performed remote deposits as needed and applied towards Customers accounts
Accounts Payable Responsibilities
Routed approximately 40 invoices per week to the appropriate Manager for approval and entered them into NetSuite
Exported the weekly check run details from NetSuite making the appropriate changes to send for approval to prepare for payments
Processed payments in Vendor portals
Accessed several bank accounts to process echecks, wires and ACH’s
Reconciled vendor statements and resolved discrepancies
Created an Excel spreadsheet to ensure invoices were entered and paid monthly such as utilities and rents
Responded to vendor and internal inquires through 3 email boxes
Accounts Payable and Cash Application Specialist
Adrenaline-Microsoft Dynamics SL
July 2022-January 2023
Cash Application Responsibilities
Applied payments to invoices received from bank lock boxes, wires and ACH’s to customers' accounts utilizing Microsoft Dynamics SL
Accounts Payable Responsibilities
Processed invoices daily including, coding, matching to purchase orders and routing to appropriate managers for automated invoice approval
Reconciled vendor statements and resolved discrepancies
Ensured completeness and accuracy of supplier invoices captured through an automated AP processing software by entering the PO number
Printed checks weekly, obtained Manager signature, and mailed checks
Accounts Receivable/Cash Applications/Collections Specialist
Manroland Goss web systems-SAP
March 2020-January 2022
Collections Responsibilities
Monitored and prioritized aged accounts and established levels of priority on delinquent accounts
Corresponded via email and telephone collecting on past due accounts, resolving disputes and questions which improved the “over 60 days” report and collecting on old invoices as far back as 2018
Created a spreadsheet to track the progress of customers contacted to report activities and progress to the CFO
Researched and reconciled any discrepancies with misapplied cash transactions and bank deposit records
Provided Customers with statements and invoices as requested
Cash Application Responsibilities
Assisted with cash application efforts as needed in my coworkers absence applying payments to invoices received from bank lock boxes, wires and ACH’s to customers' accounts utilizing SAP
Accounts Receivable Billing Specialist
Northeast Color-MAS90/Sage 100
March 2019-January 2020
Responsible for inputting up to 100 completed job tickets per week to create invoices in MAS90/Sage 100
Accurately and timely processed all account receivables payments via ACH, checks and credit cards to ensure the integrity of all cash inflow
Researched and reconciled any discrepancies with misapplied cash transactions and bank deposit records
Corresponded via email and telephone collecting on past due accounts, resolving disputes and questions which improved the “over 60 days” report
Processed credit card payments and refunds using an online portal
Utilized vendor portals where necessary to monitor payment status of invoices and retrieve remittance details
Communicated with customers via phone and email to request payment and support day-to-day collection activities
Contract/Temporary Projects
Sept. 2017 – March 2019
Cash Application Specialist-Bauer Hockey-SAP
Applied payments to invoices received from bank lock boxes, wires and ACH’s to customers' accounts utilizing SAP
Performed customer write-offs for the credit department
Managed spreadsheets daily to ensure proper balancing of cash
Scanned accounts receivable deposits and reviewed for accuracy daily
Accounts Payable Specialist-Planet Fitness World Headquarters -Great Plains
Assisted in monitoring the AP mailbox which consisted of printing over 100 invoices daily
Obtained appropriate approvals and coding and accurately entered the data into Great Plains for payment in a timely manner
Resolved any discrepancies between the vendor and Planet Fitness corresponding via phone or email
Assisted with weekly check runs
Supplied vendors with statements and invoices when requested
Accounts Payable/Accounts Receivable Specialist/Cash Applications
Madison Resources-MAS90/Sage 100
April 2011- August 2017
Accounts Payable Responsibilities
Accurately entered data from invoices for payment in a timely manner utilizing MAS90/Sage
Corresponded with vendors and responded to inquiries
Assisted Staff Accountants performing a variety of month-end closing procedures including preparation and posting of journal entries using my accurate data entry skills
Reviewed incoming employee expense reports. Checked all receipts and accompanying details to ensure account coding was accurate
Processed payments via check ensuring payment process follows financial policies and procedures
Accounts Receivable Responsibilities
Performed remote deposits as needed and applied towards Customers accounts
Created tenant invoices, mailed and applied payment when received
Various Accounting Responsibilities
Created mail merge letters utilizing Microsoft Word to clients
Supported quarterly external audits
Performed other duties and special projects as assigned
Cash Application Responsibilities
Assisted the Cash Application department applying payments against invoices received from bank lock boxes, wires and ACH’s to customers' accounts utilizing MAS90/Sage
Researched unapplied credit memos, short paid invoices and other reconciliation items and wrote off small balances as necessary
Submitted refunded requests to AP for customers refunds
Assisted Billing & Collections with customer inquiries related to payments
EDUCATION:
High School Diploma
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