Document Controller Receptionist
Resume:
Contact
Sir Bani Yas Island
052******* / 050******* (Mobile)
********@*****.***
www.linkedin.com/in/charina-
macrohon-b3459aa2 (LinkedIn)
Top Skills
Construction
Construction Management
Project Planning
Languages
English
Tagalog
Arabic (Limited Working)
Certifications
Driver's License
Ali & Sons Co. LLC
Document Controller Experience
Certificate
Charina Macrohon
Senior Document Controller/ Administrator at Barari Natural Resources L.L.C.
United Arab Emirates
Summary
A position with an organization that offers career growth and work in competitive, and challenging environment and fully utilize my professional and academic skills to pursue a challenging and rewarding career.
Experience
Barari Natural Resources L.L.C.
Administrator cum Senior Document Controller
November 2014 - Present (8 years 1 month)
Sir Bani Yas Island, Abudhabi - UAE
Employer: Barari Natural Resources L.L.C.
Period: November 9, 2014 to Present
Designation: Secretary/Document Controller cum Administrator Main Duties and Responsibilities:
• Using ACONEX (Document Management System) as per client requirement.
• Transcribe and type document, correspondence, etc. as directed by Superior.
• Providing data’s in Report and presentation.
• Maintain adequate and proper filing for all pertinent documents to ensure smooth and effective access.
• Provide internal coordination support to ensure smooth and effective communication and quick response.
• Maintain computerized information, data, format, and records in accordance with the specific requirement of Supervisor.
• Maintain Records for all Employee Personal Files.
• Proper coordination and implementation of office procedures and frequently have responsibility for specific projects and tasks and, in some cases, oversee and supervise the work of junior staff.
• Maintain confidentiality of all Soft and Hard documents. Page 1 of 3
• Proficient in software packages, such as Microsoft Word, Outlook, Powerpoint, Excel, Access, Aconex etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;
• Booking rooms and conference facilities;
• Using content management systems to maintain and update websites and internal databases;
• Attending meetings, taking minutes and keeping notes;
• Managing and maintaining budgets, as well as invoicing;
• Liaising with staff in other departments and with external contacts;
• Ordering and maintaining stationery and equipment;
• Sorting and distributing incoming post and organizing and sending outgoing post;
• Organizing and storing paperwork, documents and computer-based information;
• Photocopying and printing various documents.
Al Jurf Development Projects LLC
Document Controller
November 2009 - November 2014 (5 years 1 month)
Abudhabi - United Arab Emirates
Employer: Al Jurf Development Projects LLC
Period: November 2009 – Present
Designation: Document Controller
Main Duties and Responsibilities:
• Transcribe and type document, correspondence, etc. as directed by Superior.
• Maintain adequate and proper filing for all pertinent documents to ensure smooth and effective access.
• Provide internal coordination support to ensure smooth and effective communication and quick response.
• Maintain computerized information, data, format and records in accordance with specific requirement of Supervisor.
• Maintain confidentiality of all Soft and Hard documents.
• In-charge of all Incoming documents (all site documents, Guarantees and Invoices etc.)
• Proficient in Bizflow, Hummingbird and Orbits System. Ali & Sons Co. LLC
Receptionist/Secretary
December 2004 - October 2009 (4 years 11 months)
Page 2 of 3
Abudhabi - United Arab Emirates
Employer: Ali & Sons Co. LLC
Period: December 2004 –November 2009
Designation: Receptionist/Secretary
Main Duties and Responsibilities:
• Greet visitors to the Showroom, giving direction, providing information if require.
• Sorts and route outgoing main and operate one or more copying and/ or duplicating machines.
• File correspondences and other reports.
• Advise visitors of approximate duration of their waiting time and see that they are made comfortable.
• Answers phone system or switchboard, relaying calls, answering questions, taking messages, and making appointments. May place calls as requested.
• Performs typing duties, the subject material of which may vary from correspondence and reports to form letters, record cards and list maintenance.
• Prepare and maintain file in proper order.
• May fill in for principal clerical staff on a relief basis, performing duties normally assigned to the position until no longer required.
• Communicate to Showroom Supervisor any problems encountered in the performance of entrusted duties.
Education
Interface Computer College
College Graduate, Computer Secretarial · (1998 - 2000) Interface Computer College
Computer Secretarial, Business Administration and Management, General Page 3 of 3
Contact this candidate