CRISTINA TABOBO

+639*********

adxpwg@r.postjobfree.com

WORK EXPERIENCES

MULTIPLYMII, Melbourne, Australia

February 24, 2021 – March 1, 2023

Executive Assistant to Founder & CEO

Assigned in Model Citizn, one of Australia’s leading financial boutique firms for financial modelling, analytics, and automation.

Provides comprehensive support and acting as key point of contact to internal and external stakeholders.

Calendar, meetings management and action items follow-up for internal and external constituencies.

Proposal preparation and follow through.

Internal record keeping, controls and reporting.

Website updating – creating new landing and blog pages

Marketing and publishing EDMs and other ad hoc marketing initiatives

Materials preparation for meetings and presentations

Maintain standards and efficiency of the company by implementing effective systems and procedures.

Formulated, recommended HR & Admin policies and applicable internal control procedures.

Maintain management guidelines by preparing, updating, and recommending human resource policies and procedures.

Conduct and ensure smooth onboarding and offboarding of employees EMAPTA, Ayala Avenue, Makati City

July 20, 2020 – October 8, 2020

Admin Manager

Human Resources

Maintain the work structure by updating job requirements and job descriptions for all positions.

Maintain organization staff by establishing a recruiting, testing, and interviewing program, counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.

Prepare employees for assignments by establishing and conducting orientation and training programs.

Ensure legal compliance by monitoring and implementing applicable human resource government requirements, conducting investigations, maintaining records, representing the organizations at hearings.

Maintain management guidelines by preparing, updating, and recommending human resource policies and procedures.

Maintain historical human resource records by designing a filing and retrieval system, keeping past and current record.

Complete human resource operational requirements by scheduling and assigning employees and following up on work results.

Maintain human resource staff job results by counseling and disciplining employees, planning, monitoring, and appraising job results.

Administrative

Enforcement of the company rules, regulations, and established policies/procedures stipulated in the employee handbook.

Maintain standards and efficiency of the company by implementing effective systems and procedures.

Formulated, recommended policies and applicable internal control procedures.

Maintain and monitor discipline, safety, and upholding company values within the team.

o Delays, late, over time, cleanliness, code of business principles implementation. o Issuance of memorandum for every infraction made. o Update and announce new directives from management. Information Management

Validate and align implementation of legal policies and procedure: o Safekeeping of all legal documents i.e business permit, licenses, employee records, employee handbook, and other documents that pertains to MagicEzy as a brand name in Australia and globally.

o Guarding confidentiality of all documents regarding salary and benefits, recruitment details, infractions of procedure, and other reports that are classified important for the company.

Review all documents for approval of the Management.

Provide report, which will be required by management.

Perform other functions that may be subject to new policies. ACQUIRE BPO Ortigas, Pasig City

January 23, 2017 – June 17, 2019

Office Manager & Executive Assistant to the Vice President, Operations Executive Management & Administration

Main point of contact between VP for Operations and Manila Operations Team

Interact with the VP Operations, senior executives, legal counsel, customers and vendors, potential consultants, and corporate partners with a high degree of professionalism

Extension of the VP Operations and provide support to promote key messages to the team

Maintain confidentiality of all business and personal information

Anticipate the VP Operations’ needs, demonstrate creativity and follow through on tasks with little direction, and prioritize multiple work streams effectively

Collaborate with the Operations team to ensure a smoothly run operations and assist where necessary

Maintain calendars – arrange, coordinate, and prioritize complex scheduling and logistics

Arrange internal and external meetings including special meeting facilities and necessary logistics; ensure discussion points and action items are recorded

Compose agendas and correspondence for special events & meetings.

Conduct extensive online and off-line research as requested

Travel and hotel arrangements and other logistics for VP and Sydney colleagues visiting Manila

Project coordinator for special projects at the request of the VP Operations which may include coordinating presentations and collateral materials

File correspondence, reports, and other required material in an orderly and neat manner (both electronically and hard copy) to ensure information can be readily accessed when necessary

Monthly cash expense report preparation and submission

Credit cards reconciliation using ProMaster (Expense Management System) Office Management

Oversee general office operation and upkeep

Coordinate travel and logistics, including visa processing assistance for Manila employees visiting Sydney

Monthly office supplies requisition using Acquire Purchase Requisition System

Procurement and purchasing of exclusive Hipages items and other required items

Facilities management requests coursed thru Acquire

File and track agents’ leave requests using Acquire Workforce Management System Employee Engagement

Lead Culture Club Manila from Jan. 2017 to July 2018, the employee engagement arm of Hipages which oversees the employee engagement activities across the site

Arrange monthly town hall and monthly drinks logistics

End-to-end planning and execution of bi-annual company major events every July

(End of Financial Year Party) and December (End of Year Party)

Facilitate rewards and incentive program in coordination with Sydney Office, VP for Operations and Operations Managers

Human Resources

Schedule candidates for various positions using Greenhouse (Recruitment & Applicant Tracking System)

Onboard new employees by requesting separate system tools thru Hipages Sydney IT

Ensure new employees are enrolled in Namely (HRIS software) and with complete welcome kit

Offboard resigned employees in Namely and internal tracker

Manually update Hipages roster religiously

GENERAL ELECTRIC PHILIPPINES, Bonifacio Global City, Taguig City June 25, 2012 – January 13, 2017

Executive Assistant to the Chief Executive Officer

Heavy calendar management of Chief Executive Officer and Business Development Director; require interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings.

Phone screening and route incoming calls to appropriate party promptly and efficiently

Communicate and handle incoming and outgoing electronic communications.

Assist leaders with preparation of presentation materials

Arrange travel schedules and reservations for executive management using Concur

Project management as necessary (e.g. Business Unit events)

Perform various duties that may be assigned by the CEO, BDD Director and Country HR Leader

Manage and liquidate expenses of CEO, BDD, CHRL using Concur

Process purchase orders using Oracle and ensure POs are complete before the deadline of payment terms

Coordinate & facilitate events involving the Executive Office; ensure each event is within forecasted budget and make sure to efficiently manage the overall logistics of these events.

Work alongside the Controller and Corporate Secretary in handling and safekeeping of company’s corporate documents

Work closely with BDD in annual budget preparation for the CEO & BDD Offices

Act as Recruitment Coordinator and locally coordinates the schedules of candidate interviews.

Work alongside CHRL with events initiated by HR Office for the Executive Team, as well as facilitating logistics on those events.

Extend assistance to CHRL in facilitating site-wide Employee Engagement Activities LOGICA PHILIPPINES, McKinley Hill, Taguig City

May 17, 2010 – June 21, 2011

Executive Assistant to Onshore (UK) Team Executive Services

Cater to onshore clients by remote administration

Calendar management

Heavy travel and hotel arrangement for the directors

Create and update presentations as requested by Directors

Manage directors’ expenses using eTER and Infor (Expense Management Systems)

Update Mega Deal Hub share site as necessary

Arrange internal and external appointments and meetings for the directors

Perform ad hoc duties as assigned by Project Manager and UK counterparts GOLDEN TULIP DALMA PLAZA (Member of Al Fahim), Abu Dhabi, UAE Executive Secretary to the Financial Controller (April 19, 2007 – January 3, 2008)

Calendar management of Financial Controller

Telephone and messages handling

Prepare internal memorandum, letters, faxes and filing accordingly

Attend to queries of the suppliers and guests

Arrange driver for payment collection from customers

Reconcile bank statements and prepare journal vouchers

Check credit card payments for possible inconsistencies

Prepare Reminder Letters and Lease Agreements for apartment tenants

Prepare Monthly Report copies and distribute internally and to Head Office

Prepare Water & Electricity accruals based on monthly readings

Prepare telephone, water & electricity bills for payments

Issue suppliers’ payments and its filing

Executive Secretary to the General Manager (May 7, 2005 – April 18, 2007)

Manage and arrange monthly, weekly, and daily log of appointments, meetings, travel plans and social events calendar efficiently

Process all incoming correspondences such as regular mail, courier envelopes, faxes, e-mails, telephone calls which are addressed to the managers, ensuring appropriate and efficient distribution

Ensure the correct and smooth flow of paperwork to and from the Manager’s Office to relevant departments and/or sections.

Compose reports, memorandum and other types of correspondence and distribute appropriately

Maintains all required registries log for incoming and outgoing mail, faxes, emails, and other types of correspondence.

Maintains an organized filing and follow-up systems for all correspondences

Daily checking of Netrez (Online Room Reservation System)

Gatekeeper of employees’ 201 files; arrange renewal expiring residence visas, work permits and passports of expat employees

In charge of company driver’s daily itinerary, ensure proper maintenance of company vehicle and up-to-date registration

EDUCATION

CENTRO ESCOLAR UNIVERSITY, Mendiola, Manila

Bachelor of Science Major in Psychology

• 300 Hours Coursework in Educational, Clinical and Industrial Psychology LICENSURE

CIVIL SERVICE SUB-PROFESSIONAL EXAMINATION, Manila, Philippines TRAININGS

Process Improvement Training

19 April 2021

DMAIC for Beginners

24 May 2021

Importance of Culture & Values Part 1 & 2

14 June 2021 and 23 July 2021

DMAIC: Control and Implementation Phase Part 1 & 2 21 June 2021 and 14 July 2021

The Resilient Mindset Part 1 & 2

26 July 2021 and 02 August 2021

Improving Client Relationship

09 August 2021

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