LYDIA D. SMITH

*** ***** ******* **, *** *,Ranson, WV 25438

T: 304-***-****/ adxpn8@r.postjobfree.com

A career Accounting Technician with expert knowledge of Federal financial system, accounting operations, and fiscal regulations. Skilled in financial system implementations, financial and managerial accounting information.

TERMS OF ACHIEVEMENTS

Budget Management Organizational Skills

Team Player Self Starter/Problem Solver

Strategic Planning Relationship Building

CAREER SUMMARY

U.S. DEPARTMENT OF THE INTERIOR (USGS), RESTON, VA Accounts Payable Technician GS 525-7 2011-Present

Invoice Payment process invoices are assigned to AP tech based on Vendor alphabet designation. Invoices are pulled down and saved to the Payable network drive

AP Tech responsible to view a Purchase Order on how to tell the difference between 2- way and 3-way match.

AP Tech reviews invoices compared to purchase order (Terms and condition on the purchase order) to determine if invoices are valid.

AP Tech/CORs have 7 days to review the invoices, monitor folders, manage active invoices (awaiting cover sheet or GR/SES) to determine in the invoices are valid. Typically, invoices are paid 30 calendar days after later of date receipt.

Managed monitor in box within FBMS (Financial Business Management System). Log all invoices and update invoice status change. All payments batched daily to be paid by close of business day. Weekly work status is provided to Supervisor on weekly basis to review for any issues or updates.

Invoices are back up and attached to the payment document in FBMS.

Prompt payment guidelines require Federal Agencies to pay bills on a timely basis

I manage SPS/PSL’S Data Entry and certification, ITS Gov, GWA Access for TDO payments/Agency viewer, ITIS, Pay Gov. Access. TCIS (Treasury Check Information System)

Enter PCS, Public Vouchers, RITA Vouchers, GBL’S Vouchers for Travel Department

I manage Tort Claims/EEO claims making sure all payments are viewed and are compliance with the rules and regulations under the Tort Claim Act. U.S. DEPARTMENT OF THE INTERIOR (USGS), RESTON, VA Accounting Technician GS 525-7 2003- 2011

Directly support Internal and External Customers to resolve accounting issues.

I manage: Examine/Verify/Reconcile/maintain accounts and corresponding documents for the following agencies and companies,

USDA,FWS,NPS,OAS,GSA,BLM,DEPHEAHUM,VERIZON.

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Utilize automated systems to maintain electronically their accounts for validity of funds.

Research/review/reconcile account information from both financial documents and automated systems in a timely and accurate manner.

Utilize the automated systems for researching, reviewing, and maintaining financial data; Federal Financial System (FFS)/ MS EXCEL, validating BOC’s/obligations/account funding and invoices to process payments in accordance with the Federal Appropriated Law and the Federal Acquisition Regulation (FAR)- Prompt Pay Act. Ensure that effective internal controls are in place for confidentiality of all customers.

Provide administrative support for co-workers, provide reports of financial data of payments when needed by Manager’s or Cost Center Staff.

I manage entering and maintain various numbers of invoices for 100 vendors. Making sure they are entered in the required time frame. Keeping updated logs of all entries. U.S. DEPARTMENT OF THE INTERIOR (USGS), RESTON, VA Electronic Image Management Technician 1994 –2003

Supported an organization of VPs and employees indirectly, which were all interrelated and worked to achieve and maintain a goal of customer satisfaction.

Manage maintaining the tracking of all images and ensuring quality control checks of the images. Utilized the automated Federal Financial System (FFS) validating accounts and invoice numbers. Scheduled off site transferring of highly sensitive government documentary materials to the Herndon Warehouse. Following the organization, functions, and policies procedures.

Provided administrative support with maintaining the office’s internal homepage) for the USGS web site. Ensuring information is current and relevant and reviewed by the HTML guidelines.

U.S. DEPARTMENT OF THE INTERIOR, RESTON, VA

Supervisory Document Control/Clerk Data Transcriber 1998- 1994

Provided administrative support to direct staff on a daily basis.

Responsible for supervising and managing a seven-person staff arranging weekly work schedules and delegating work assignments and responsibilities. Prepared performance evaluations in an accurate and timely manner.

Distribution of internal mail was delivered to the proper sections and individuals achieving high quality customer service.

IRS NATIONAL COMPUTER CENTER, MARTINSBURG, WV

Computer Assistant 1985 - 1987

Supported the Production Control Branch VPs and their direct staff.

Daily job responsibilities were maintaining and preparing forms used for the tape shipments to Service Centers.

Provided administrative support all other duties required. IRS NATIONAL COMPUTER CENTER, MARTINSBURG, WV

Peripheral Equipment Operator 1985 - 1986

Provide administrative support and assisting direct staff.

Managed in administering the correct insert of the magnetic tape reels for the jobs processed by the computer operators. Ensuring the correct job priority is completed. 2

Review print qualities and monitor equipment panel lights to detect any malfunction or error situations.

TRAINING

WordPerfect 6.0

Knowledge of Lotus 1-2-3

Microsoft Windows High view/SQL

Knowledge of Netscape Browser, Internet, HTML guidelines for OPS page MS Access

MS Word

Prompt Payment Course

RDE Training (April 2007)

Federal Financial System (FFS)

Telephone Communication Skills Workshop

Problem Solving Skills

System Course /New Hire Orientation

FBMS Financial & Business Management System

FBMS Permanent Change of Station Post Assessment

SPS Secure Payment System (June 2014)

PPS Post Payment System Training (August 2014)

EEO/Tort claims regulations and proper entries

Waivers/Vendor code requests

Appropriation Law Course

References upon request

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