Dana M. Pupke

**** ********* ***** **. *****, FL 32259

Email: adxnt7@r.postjobfree.com - 631-***-**** Cell

CAREER OBJECTIVE: Self-directed and driven professional seeking a position that will enable me to use the skills and experience that I have gained as well as contribute to my professional and personal growth.

SKILLS:

Strong working knowledge of Excel, Word, PowerPoint, Access, Outlook, Adobe, BusinessPlus, eSchool Plus, and ADP Payroll.

Excellent oral and written communication and planning skills, along with time management.

Ability to work independently as well with staff, administration, and co-workers.

Ability to plan, organize and prioritize activities related to the assignments.

Strong organizational skills and detail-oriented; self-starter.

Ability to perform job responsibilities and handle sensitive information in a confidential manner.

Ability to multitask and work in a team environment.

Strong follow-up and client service skills.

Proactive, take initiative and demonstrates resourcefulness in accomplishing tasks.

PROFESSIONAL EXPERIENCE:

St. Johns County School District Office

2/16 – Present

EXECUTIVE SECRETARY -ESE Department St. Johns, Florida

9/22 - Current

Maintain senior and directors’ calendar and emails.

Utilize Applitrack to post job vacancies and recommend applicants for hire.

Utilize BusinessPlus to enter status updates and or changes, in-house transfers, FMLA/LOA/Workman’s Compensation requests.

Screen telephone calls, incoming mail, and schedule appointments.

Compile monthly, annual, and special reports.

Prepare department payroll reporting.

Prepare requisitions for materials and supplies, monitor status of purchase orders, credits, and invoices, and maintain budget function/object balances.

Perform all functions related to travel and meetings.

Prepare contracts with outside agencies and professionals and process billing for them.

Follow up on administrative orders to check for compliance.

Prepare replies to correspondence from detailed notes or on own initiative.

Prepare material for meetings.

Organize or assist with organizing files and materials for litigation and legal issues.

Participate in cross-training activities as required.

Provide in-service training to departments and schools upon request.

Identify candidates for job postings and scheduling interviews.

Create job postings for all open positions within our school.

St. Johns County School District

BOOKKEEPER – Beachside High School St. Johns, Florida

07/22 – 09/22

Managed the school’s Internal Accounts.

Prepared checks, input receipts, and reconciled bank statements for Internal Accounts.

Prepared monthly Internal Accounts reports to submit to the district office.

Counted and verified all monies for deposits and prepared deposit slips.

Assisted in processing timecards in Business Plus when needed.

Backup to prepare payroll when needed.

Processed purchase requisitions and verified invoices for prompt payment.

Created Internal Accounts purchase orders, received, and inventoried all items.

Transferred money between budget lines and maintained function/object codes.

Responsible for record keeping of all school related fundraisers.

St. Johns County School District

CONFIDENTIAL SECRETARY – Liberty Pines Academy St. Johns, Florida

02/20 – 07/22

Prepared, managed, and updated the district side of the school budget.

Created District Purchase Orders, received and inventoried all items purchased.

Reviewed staff payroll timecards and rosters to ensure accuracy and completeness.

Monitored changing payroll procedures to ensure proper pay.

Entered timecards for staff who are on FMLA/Workman’s Compensation.

Processed leave forms and maintained a detailed report of staff absences.

Maintained current staff rosters, phone lists and mailboxes.

Kept records of all staff contact information and Certifications.

Processed employee Supplements.

Coordinated substitutes for absences, LOA’s, and vacancies.

Ensured evaluation and proper documentation/pay for long-term substitutes.

Ensured proper signage of all employee contracts, W-2’s and reappointment letters.

Completed Employee Accident Reports and Worker’s Compensation paperwork.

Completed and submitted Incident Reports to School Services.

Utilized Applitrack to post job vacancies and recommend applicants for hire.

Utilized BusinessPlus to enter status updates and or changes,in-house transfers, FMLA/LOA/Workman’s Compensation requests.

Identified candidates for job postings and scheduling interviews.

Created job postings for all open positions within our school.

Attended job fairs for various types of position for the school level.

St. Johns County School District

BOOKKEEPER – Liberty Pines Academy St. Johns, Florida

05/16 – 2/20

Was selected to represent K8 schools for the implementation of Amazon Punch Out for Internal Accounts.

Managed the school’s Internal Accounts.

Backup to prepare payroll when needed.

Wrote checks, input receipts, and reconciled bank statements for Internal Accounts.

Prepared monthly Internal Accounts reports to submit to the district office.

Counted and verified all monies for deposits and prepared deposit slips.

Assisted in processing timecards in Business Plus when needed.

Processed purchase requisitions and verified invoices for prompt payment.

Created Internal Accounts purchase orders, received, and inventoried all items.

Transferred money between budget lines and maintained function/object codes.

Provided information and assisted with internal and external auditors upon request.

Monitored and prepared ticket reports, for sports games, drama plays, and concessions.

Assisted front office in answering telephones, meet students, parents and staff and check students in/out.

Assisted with Keep-N-Track to process school access applications.

Reviewed and reported staff absences in Smart Find, arrange for class coverage as needed, and report absences daily to Administration.

Responsible for inputting all field trip requests into eSchool Plus and requesting buses through Bus Planner as well as maintained the field trip calendar and log.

Covered duties, such as Extended Day, lunch duty, ISS, hall duty and bus duty.

Responsible for record keeping of all school related fundraisers.

02/16 – 05/16

St. Johns County School District – Liberty Pines Academy

FOOD SERVICE WORKER St. Johns, Florida

Prepare a variety of food, snacks, and drinks.

Performs cashier and/or ticket taker duties when required.

Clean equipment used for preparing food ingredients.

Maintain and follow all required standards of sanitation and safety

02/15 – 08/15

Atlantic Honda

BOOKKEEPER Bay Shore, New York

Processed weekly payroll through ADP, responsible for employee time off requests.

Responsible for breaking down each car deal and submit to the finance company.

Ran daily bank statements and posted each funding.

Assisted in daily, weekly, and monthly internal and external audits.

Responsible for maintaining the daily in-transit list from the bank.

09/11 – 02/15

Town of Islip Housing Authority

CLERK TYPIST Oakdale, New York

Responsible for processing weekly payroll through ADP.

Assisted in managing accounts payable and accounts receivable.

Assigned to special assignments and projects when needed.

Prepared monthly worksheets for aids and file in client’s folders.

Provided phone coverage and customer service when needed.

03/07- 12/07

Liberty Moving & Storage

HR GENERALIST Hauppauge, New York

Provided guidance and counsel to managers and employees on HR policies and practices.

Assisted in creating and improving company policies and procedures as well maintaining the employee handbook.

Maintained compliance with federal and state regulations concerning all aspects of employment (nonexempt vs. exempt, overtime pay, employee benefit eligibility, poster compliance, due process, etc.)

Responsible for processing biweekly payroll for over 100 employees through ADP.

Maintained filing system for all HR forms.

Responsible for all job postings and interview

Conducted all exit interviews and prepared all paperwork.

09/03-01/07

JPMorgan Chase

HR REPRESENTATIVE – INVESTMENT BANKING New York, New York

Provided support to managers on HR initiatives including compensation, performance management, career development, HR policies and procedures and employee relations.

Assisted with various projects related to the specific business unit, process data changes, maintain databases and process new hires and internships, domestic relocation forms, transfers, corrections and leave of absences, terminations, and warning information.

Responsible for job posting’s, scheduled interviews and managed pre-employment drug screenings and background checks.

Entered new hire information, terminations and processed employee changes and updates into HR.

Assisted with the recruitment of college students.

Conducted all exit interviews.

05/01-09/03

SENIOR EXECUTIVE ASSISTANT – CHASE CARDMEMBER SERVICES Hicksville, New York

Maintained business calendar coordinate/schedule meetings, events and conference calls.

Responsible for putting together presentations, memos and spreadsheets, assigned to special projects.

Coordinated all travel arrangements (domestic and international) and itineraries.

Took notes at meetings and staff conferences and prepared minutes.

Maintained employee attendance records, processed expense reports.

Assisted in creating department events.

Assigned to special projects and other projects when needed.

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