Document Controller Office Secretary
Resume:
BINDU ASHUTHOSH
Jeleeb Al-Shuyoukh, Al Farwaniyah Governorate, Kuwait
Phone: +965-********
Email:**************@*****.***
SUMMARY
Project Secretary & Document Controller with over 14 years of experience. Providing executive level support to Project /Construction Managers and Clients. Seeking to apply my detailed/oriented talents and adaptable personality to fulfill the company’s needs. Possess a Bachelor Degree in Economics with Diploma in Computer Application & Secretarial Course as well as Telephone Management.
EMPLOYMENT HISTORY
First United General Trading and Contracting Co.
Free Trade Zone, Al Asmiah Governate, Kuwait
October 2011 – Present
Designation: Project Secretary & Document Controller
Provide secretarial and administrative services to the Project team to ensure efficient flow of information and correspondence and in turn to constantly review method of work to promote further efficiencies.
Implement and handle the Project Document Control and assist in the development of document control systems including procedures specific to the Project
Maintain records/logs & scanning of Contracts, Project Specifications, Purchase Orders, incoming - outgoing correspondences, Company Instructions, Technical Queries, Monthly Reports, Minutes of Meeting and other Site Control Documents.
Retain contact lists (project, vendor, and client).
Issuing various site control documents such as Checklists, Transmittals, Material Inspection Requests, Site Work Instructions, RFI’s, Daily Construction Reports etc as per Engineer’s instructions.
Controlling the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by technical teams, projects or departments in a timely, accurate and efficient manner.
Communicate and coordinate with the project team members and deliver the necessary information.
Scan, copy, download/upload the Technical documents for the team review and manage the flow of Documentation within the Organization.
Maintain confidentiality around sensitive information and terms of agreement.
Upholding records of invoices and managing database of items delivered to site, on a daily basis.
Write, proofread, and prepare correspondence and the assigned tasks per Project Manager as well as the Project team requests.
Prepare agenda and collect materials for meetings and keeping minutes of meting.
Cooperate with all office staffs to complete a given task. PROJECTS PARTICIPATED
1. Al Andalus Mixed Use Complex, Hawally – June 2019 - Present Client: Ajial Real Estate and Entertainment Co.
Consultant: DAR SSH INTERNATIONAL ENGINEERING CONSULTANTS Main Contractor: First United
Description: Construction, Completion and Maintenance of Main Contract Works for Al Andalus Mixed Use Complex
2. New Maternity Project, Shuwaikh – Oct 2018 – May 2019 Client: Ministry of Public Works
Consultant: Pace
Main Contractor: Impressa Pizzarotti & C.S.p.A
Sub-Contractor: First United
Description: Design, Build, Furnishing, Medical Equipment and Operational Maintenance of the New Maternity Hospital
3. Jazeera Airways Terminal, Carpark & Connecting Bridge, Kuwait International Airport - From Apr 2017 to Oct 2018
Client: Jazeera Airways
Consultant: Pace
Main Contractor: First United
Description: Jazeera Airways is developing the land area adjacent to Kuwait International Airport to construct the Jazeera Airways Terminal, Car Park & Connecting Bridge.
4. Salmiya Hotel Development Project, Salmiya - From Oct 2011 to Mar 2017 Client: Sokouk Holding Company
Owner Representative: Gulf Development House Real Estate Co. (GDH) Project Management: Projects Analysis and Control Systems Co (PROJACS) Consultant: Khulaifi Engineering Bureau (KEB)
Main Contractor: First United
Description: The project consists of a 5-star hotel building and adjacent residential building, which is intended for use as Hotel/Commercial facility to generate revenue and profit for the Employer.
M/s. OPAL General Trading & Contracting Co.
Jleeb Al-Shuyoukh, Al Farwaniyah Governorate, Kuwait November 2010 - September 2011
Designation: Office Secretary/Admin Assistant
Prepare general correspondences and Queries.
Receive and Send E-mails.
Distribute postal mails to specific person.
Open, sort & distribute incoming correspondences, including faxes & emails.
Scan, copy, download/upload the official documents
Perform general office duties.
Establish and maintain filing and record management systems.
Arrange and confirm appointments
M/s Mass United Trading & Contracting Co
Shuwaikh Industrial, Al Asmiah Governate, Kuwait
December 2009 - November 2010
Designation: Office Secretary
Type general correspondences, including letters and reports etc.
Receive and Send E-mails.
Distribute postal mails to specific person.
Open, sort, & distribute incoming correspondences, including faxes & emails.
Perform day-to-day office duties
Establish and maintain various filing and record management systems. PROFESSIONAL SKILLS
Maintaining confidentiality.
Knowledge of general office procedures.
Knowledge of organization and composition of letters, minutes and reports.
Knowledge of correct English usage and grammar.
Knowledge of office practices, processes and computer software & hardware.
Hands-on experience with MS Office and MS Excel.
A bright and positive attitude.
Ability to determine work priorities.
Ability to make decisions and take appropriate actions.
Ability to meet schedules and deadlines of the work area.
Ability to communicate effectively.
Willingness to adapt new skills.
Time management and stress management.
Complete awareness of sound workplace ethics.
EDUCATIONAL QUALIFICATIONS
Bachelor Degree in Economics
Diploma in Computer Application
Diploma in Secretarial and Telephone Technique
Certificate in Tally Accounting Program
Diploma in Foreign Accounting Program
LANGUAGES
English:
Arabic:
Hindi:
Malayalam:
Fluent
Beginner
Conversational
Native
PERSONAL DATA
Place of Birth : Kerala, India
Nationality : Indian
Marital Status : Married
Visa Status : No.18
REFERENCES
Available upon Request
Contact this candidate