Data Entry Front Desk

Josefina M Hylton

***** * ******* **, *****, CA *5377

Mobile: 925-***-**** Email: adxlnr@r.postjobfree.com

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SKILLS:

• Ability to handle multiple tasks in a fast-paced environment.

• Strong multi-tasking and organization skills.

• Able to quickly resolve issues while ensuring adherence to the company’s policies and procedures.

• Strong Team Player.

• Provides excellent customer service to internal and external vendors.

• Performed high volume accounts payable procedures with high-speed data entry and accuracy. PROFESSIONAL EXPERIENCE:

Simco Electronics, Santa Clara, Ca 2021- Present

AP Senior Specialists

• Responsible for Vendors A-M (PO invoices) and A-Z vendors for NON-PO invoices

• Code invoices according to Regions and Locations

• Prepare Batches

• Responsible for correcting any discrepancies on invoice Batches and Post them

• Responsible for reclassing invoices when needed- Month End

• Work closely with Buyers and SCR to resolve invoice discrepancy

• Responsible for Filing Paid Invoices and box them for Offsite storage

• Provide month end NON-PO invoices to GL team for accrual

• Responsible to clean up AP inbox, answering inquiries from vendor and colleagues as well as reconciling vendor statements.

• Experience with DOS systems (SMCS)

iTradenetwork, Inc- Dublin, CA 2017- 2021

AP Senior Specialists

• Process Invoices in Tipalti, third-party System and in NetSuite

• Ensure the proper general ledger, department and product codes are recorded for each invoice

• Compare and match purchase orders to invoices

• Process payments to vendors in accordance with company policy and payment terms

• Ensure invoices are appropriately approved

• Resolve synchronization issues between the accounts payable and ERP system

• Review and process expense reports through Concur

• Provide month end accrual information to the general ledger team

• Attend to other projects as assigned

• Reconcile Purchasing Card Account and process payment through wire.

• Responsible for reviewing Employees Amex card and approving it

• Responsible for Adding Employee in Concur and deactivate access when termed

• Responsible for Filing invoices and paid bills

• Backups for colleagues when they’re on vacation

Pandora Media Inc, Oakland, CA 2015- 2017

AP Senior Specialists

• Process High Volume PO and Non-PO related Invoices in Oracle Fusion System

• Responsible for Auditing Expense report In Concur System

• Work Closely with AP Managers and VP of Procurement Department on POs without funds

• Responsible for cleaning invoices on hold in Google Doc

• Reconcile AP Aging and Vendor Statements

• Assists on Month end Close by Preparing all accruals

• Responsible for processing all vendor credits

Rosendin Electric- San Jose, CA- 4 Months Contract- 03/2015- 07/2015 Rimini Street- Pleasanton, CA- 4 months Contract- 12/2014- 03/2015 RMS- Risk Management Solutions- Fremont, CA- 2 Months Contract- 06/2014- 08/2014 Clontech Laboratories- Mountain View, CA- Contract 04/2014- 06/2014 AP Senior Specialists

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• Responsible for making sure that tax charges on the invoices is charge correctly per state tax Rate.

• Updates Vendor file, and Update Vendors 1099

• Audit and Process employee expense report through Concur/ iExpense

• Perform accounts payable function by matching purchase orders to invoices and entering the invoices into the Oracle R12 to department policies and deadlines

• Assist with the sorting and opening of Business Office mail received and distribute to the proper department

• Prepare invoices and match them to the checks and put them together for signature.

• Participate in System Migration as a user, process and test invoices and scanned necessary documents

• Responsible on collecting information from the vendor to make sure necessary credits is taken on timely manner

• Responsible for Month end accrual and provide copy of invoice to AP manager to be accrued Tesla Motors, Inc- Fremont, CA 2014- 2014

Senior AP Specialists

• Process High Volume PO and Non- PO related vendor Invoices in SAP system

• Interact professionally, collaboratively but persistently with management and other departments for invoice dispute resolution, obtaining approvals and voucher processing

• Response to vendor inquiries and interact with vendors regarding issues relating to invoices

• Reconcile vendor statements and work with buyers to resolve discrepancies

• Book accruals for month end close and ensure all costs have been booked in the correct periods

• Review the GRIR account and resolve issues to keep the account current

• Assist with quarterly and year end audits for questions relating to AP

• Special projects as required

Accounting Principles

Halls Equities Group- Walnut Creek, CA 2013- 2013

AP Specialist- Contract

• Process Expense invoices into MRI System

• Responsible for check run for all Properties

• Prepare invoices and match them to the checks and put them together for signature

• Responsible for mailing checks

• Prepare all property Checks to be deposited to the bank

• Book journal entry for bank Interest

• Process Security Deposit Refunds to all tenants

• Update Vendor Certificate of Liability Insurance

• Book Journal Entry for NSF

• Update Vendor File (Add New Vendor, Update Remittance, update Job Code)

• Responsible for scanning financial report and send them to appropriate Personnel

• Assisted Front desk, Answering Phone and help customer for their meeting

• Responsible for Filing invoices and paid bills

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Silicon Image, Inc. Sunnyvale, CA 2008- 2013

Senior AP Specialist

• Process assigned payable documents based on AP Work Distribution List

• Review, sort and classify accounts payable documents

• Prioritize workload for better control and efficiency

• Obtain necessary approvals based on the company signature authority limits policy

• Enter payable documents in Oracle 11i, Oracle R12 and Accelim systems using the appropriate matching methods.

• Responsible for scanning invoices to the third-party vendors

• Responsible for reviewing invoices that failed from Accelim system

• Research and resolve issues and discrepancies in a timely manner

• Interface with internal and external vendors and maintain a good and professional relationship.

• Ensure that discounts are taken and processed on time

• Review and reconcile vendors ‘statement on regular basis

• Work closely with Purchasing, and Receiving team to resolve issues and discrepancies

• Calculate and accrue sales tax if necessary

• File payable documents, Employee Expense Report and maintain individual vendor’s file

• Ensure that credits for the returns are received and processed immediately

• Provide copy of invoices booked to specific GL accounts as required

• Process weekly payments runs

• Process Employee Expense Report

• Provide supporting documents for SOX control assessment Impac Medical System, Sunnyvale, CA 2007-2008

Senior AP Specialist

• Responsible for collecting mail

• Enter invoices in Great Plain system

• Responsible for invoices to be accrued and provide copy to manager

• File payable documents with copy of checks attached

• Review and reconcile vendors’ statements on regular basis

• Interface with internal employee and maintain a good and professional relationship Google, Inc., Mountain View, CA-(CONTRACT) 2006-2007 Senior AP Specialist

• Processes domestic and Foreign Set of Books invoices.

• Verifies invoice approvals and route for approval.

• Mets critical deadlines while maintains organization.

• Builds strong working relationships with internal departments.

• Recommends and implements best A/P practices.

• Works with Procurement to correct PO to clear Hold Invoices.

• Reviews Account Coding.

• Re-classes accounting distributions as necessary.

• Supports in month end, quarter end and year end close processes as necessary.

• Supports Director of Finance Operation, Global Procure-To-Pay on special projects as necessary. Page 4 of 4

Diversified Collection Services, Livermore, CA 2005-2006 Trust Accountant IV

• Maintained various clients’ Trust Accounts balances checkbook daily and monthly.

• Checked daily deposits, direct payments, electronic fund transfer and credit card payments.

• Processed ACH’s payments to clients and Responsible for processing NSF checks.

• Generated and analyzed cash receipts journal, Income reconciliation, maintenance reports, Distribution of collection, aging of accounts receivable through Trust Accounting System.

• Reconciled monthly bank Responsible for monthly bank reconciliation of various GL activities.

• Prepared Journal Entries and reconciled GL accounts.

• Investigated client’s issues with appropriate teams to resolve issues in a timely manner. Silicon Graphics, Inc., Mountain View, CA 1998-2005 Accounting Specialist

• Processed Inventory and non-inventory invoices through ORACLE PAYABLE 11i.

• Trained temporary employees in using Oracle accounting software & daily procedures.

• Processed expense report, authorization referrals, credit memos and tax accruals.

• Provided excellent customer service, internal and external.

• Prepared and Processed Domestic and Foreign Wire Transfer.

• Worked with suppliers to obtain W-9’s and Supplier Surveys.

• Responsible for Uploads.

Technical Skills:

MS Office Suite 2000, Oracle 10.7, Oracle 11i, Oracle R12, Oracle Fusion, SAP system, NetSuite, MRI System, Indy Workstation, Great Plains, Small Business Bookkeeping. EDUCATION:

Foothill-De Anza Community College - onsite at SGI, Accounting 1A – 2003 Adult Education for Computer Applications and Office Systems – 1990 Livermore High School, Livermore, CA – Graduated with Diploma – 1987 REFERENCES

Available upon request

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