CURRICULUM VITAE OF

SHANAAZ MAGERMAN

adxl9d@r.postjobfree.com +27-73-915-****

Personal Details

Surname Magerman

First Name Shanaaz

Residential Area Retreat

Date of Birth 21 November 1975

EE Status Coloured female

Transport Own vehicle

Availability Immediate

Education

Name of Institute

Achievement

Crestway Senior Secondary High

Matriculated in 1993

The Junior Paralegal College Of South Africa

Diploma in 2000

Core Competencies

Holder of a Matric and Paralegal Diploma

17 years’ experience in a Legal//Litigation/Debt Collecting//Commercial//Family Law Secretary position

Proficient in Microsoft Office

Proficient in office administration – FICA administration// opening and closing of files on different systems //complex diary management electronic and manual //monthly management of approximately 400 to 500 files // screening and transferring of calls //scheduling meetings in and out of office - boardroom meetings and booking of parking bays //copying // paginating //binding //electronic and manual filing // liaising and follow ups with clients, debtors, sheriffs, clerk of the court, attorneys, advocates //dealing with phone calls and e-mail queries where appropriate.

Working knowledge of legal software systems: AJS //File Site// Legal Suite and Ghost Practice

Travel arrangements

Typing - Dictaphone and copy typing // drafting legal documentation –commercial recoveries // agreements // memorandum of incorporation/minute taking//reports etc

Time management and detail orientated

Time capturing and narrative changes on draft bills

Employment History/Overview

PERIOD

Feb 2020 to March 2020

COMPANY

Solwandle attorneys

POSITION

Legal secretary

REASON FOR LEAVING

Covid

May 2018 to June 2018

SACA – South African Cricket Association

Executive Assistant

Temp

May 2017 to Aug 2017

Abrahams & Gross Attorneys

Legal Secretary

Temp

June 2016 to July 2016

Werksman Attorneys

Commercial Secretary

Temp

Aug 15 to Aug 15

Miltons Matsemela Attorneys

Legal Secretary

Temp

Nov 14

De Klerk Attorneys

Legal Secretary

Temp

March 2014 to July 2014

Fairbridges Att

PA/Commercial & Litigation Secretary

Maternity Contract

Dec 2013 to Feb 2014

Hayes Attorneys

Legal Secretary

Maternity Contract

May 2013 to June 2013

Neil Barton Attorneys

Deceased Estate Secretary

Maternity Contract

March 2012 to Aug 2012

City of Cape Town- Council

Receptionist/Secretary

Contract ended

April 2011 to Feb 2012

Miller Du Toit Att

Legal Secretary – Family Law

Redundant

Aug 2008 to March 2011

Gillan & Veldhuizen Inc.

PA/Legal Secretary/Receptionist(Debt Collecting & Commercial)

New opportunity

Aug 2002 to July 2008

Cape Law Society (Corporate)

Secretary/Dictaphone Typist/ Data Capture

Career growth

Aug 2000 to July 2002

Cecil Kamalie Att

Legal Secretary (General Litigation)

Better opportunity

Jan 1994 to Dec 1999

Warner Lambert Pharmaceutical

Packer

Paralegal Studies

Professional Experience

COMPANY NAME : South African Cricket Association

SECTOR : Corporate

POSITION : Executive Assistant

PERIOD : May 2018 to June 2018

REASON FOR LEAVING : Temp assignment only

Duties:

Dictaphone typing and generating documents

Screening calls

Travel arrangements

COMPANY NAME : Abrahams & Gross Attorneys

SECTOR : Attorneys/Law Firm

POSITION : Legal Secretary

PERIOD : May 2017 to August 2017

REASON FOR LEAVING : Temp

Duties:

Administrating professional practice (diary management//screening calls//arranging meetings)

FICA administration (opening and closing client files)

Posting of fees and preparing draft bills

Typing and formatting of court documents

Dictaphone typing of parenting plans and agreements

Ensuring that the filing system is kept up to date (hard copy/electronic)

Utilizing AJS system

POFESSIONAL E

COMPANY NAME : Werksman Attorneys

SECTOR : Corporate: Attorneys/Law Firm

POSITION : Commercial Secretary

PERIOD : June 2016 to July 2016

REASON FOR LEAVING : Temp

Duties:

Dictaphone typing of complex documents and following style guide

Incorporating amendments and cross reference

Administrating professional practice (diary management, screening calls and taking messages)

Preparing draft accounts for clients and follow up without standing payments

Lease agreements etc

Opening new client files

Ensuring that the filing system is kept up to date (hard copy/electronic)

Utilizing File-Site

COMPANY NAME : Miltons Matsemela Attorneys

SECTOR : Attorneys/Law Firm

POSITION : Legal Secretary

PERIOD : August 2015 to October 2015

REASON FOR LEAVING : Temp

Duties:

Dictaphone typing//drafting and generating complex legal

General administrative duties;

Screening calls, diarising, faxing, scanning, copying, filing, paginating, binding, etc

Scheduling of appointments and booking of boardrooms and parking bays for meetings

Arranging catering etc

Capturing attorney and candidate attorney timesheets

Utilizing Legal Suite

COMPANY NAME : De Klerk Attorneys

SECTOR : Law Firm

POSITION : Legal Secretary

PERIOD : November 2014 to December 2014

REASON FOR LEAVING : Temp

DUTIES

Administrating professional practice (diary management//screening calls//arranging meetings)

FICA administration (opening and closing client files)

Posting of fees and preparing draft bills

Typing and formatting of court documents

Liaising with clients/sheriffs/clerk of the court (Magistrate & High Court) correspondent attorneys/sheriffs/advocates

Ensuring that the filing system is kept up to date (hard copy/electronic)

PROFESSIONAL EXPERIENCE

COMPANY NAME : Fairbridge Attorneys

SECTOR : Corporate: Attorneys/Law Firm

POSITION : Commercial Secretary

PERIOD : March 2014 to July 2014

REASON FOR LEAVING : Maternity Contract

Duties:

Dictaphone typing//drafting // generating legal documents and commercial recoveries

General administrative duties;

Screening calls, diarising, faxing, scanning, copying, filing, paginating, binding, etc

Scheduling of appointments and booking of boardrooms and parking bays for meetings

Arranging catering etc

Capturing attorney and candidate attorney timesheets

Utilizing Legal Suite

COMPANY NAME : Hayes Attorneys

SECTOR : Law Firm

POSITION : Legal Secretary (Insolvency)

PERIOD : December 2013 – February 2014

REASON FOR LEAVING : Maternity Contract

DUTIES

Dictaphone typing of correspondence and wide range of legal documents

Capturing of daily timesheets and opening new files on system

General administrative duties:

screening calls/diary/ faxing/ scanning/ e-mail/ copying/paginating/ FICA administration

Scheduling appointments and arranging refreshments/catering for meetings

Follow-ups with tracing agents/sheriffs and registrar of the court

Drafting legal documents - Default Judgement // Summary Judgement//Warrant of Execution etc

Deed searches and CIPC registration

Arranging and placing ads in the government gazette and newspapers – Cape Times/Die Burger

Monthly reports and preparing invoices

Utilizing Ghost Practice

COMPANY NAME : Neil Barton Attorneys

SECTOR : Law Firm

POSITION : Deceased Estate Secretary

PERIOD : May 2013 to June 2013

REASON FOR LEAVING : Contract ended – maternity leave

Duties

Dictaphone typing of general correspondence and legal documentation

Follow-ups on any outstanding monies

Liaison with clients, attorneys, advocates, sheriff, tracing agents, registrar of the court telephonically and via e-mail

General administrative duties;

FICA administration /faxing/scanning/coping/filing/binding/paginating/screening calls/diarizing/ etc

Utilizing Legal Suite

Capturing daily timesheets

Drafting Affidavits, Single/Joint Wills, etc

COMPANY NAME : City of Cape Town

SECTOR : Council

POSITION : Secretary/Receptionist

PERIOD : March 2012 to August 2012

REASON FOR LEAVING : Contract ended

DUTIES

Screening and transferring calls//dealing with public complaints via telephone and e-mail/

Capturing delegations (timesheets) for the month/

Collecting and furnishing other departments with documents

Scheduling boardroom meetings

Arranging refreshments for meetings

Arranging lunch for Director

PROFESSIONAL EXPERIENCE

COMPANY NAME : Miller Du Toit Attorneys

SECTOR : Family Law -Attorneys/Law Firm

POSITION : Legal Secretary

PERIOD : April 2011 to Feb 2012

REASON FOR LEAVING : Position made redundant

Duties:

Dictaphone typing of general correspondence and legal documentation

Follow-ups on any outstanding monies

Liaison with clients, attorneys, advocates, sheriff, tracing agents, registrar of the court telephonically and via e-mail

General administrative duties;

FICA administration /faxing/scanning/coping/filing/binding/paginating/screening calls/diarizing/ etc

Utilizing Legal Suite

Capturing daily timesheets

Drafting Affidavits, Single/Joint Wills, etc

Uncontested/ Unopposed divorces// Parenting plans and agreements// Ante nuptial contracts etc

Scheduling appointments

Utilizing Legal Suite

COMPANY NAME : Gillan & Veldhuizen Inc

SECTOR : Commercial/ Law Firm

POSITION : PA/Legal Secretary/Receptionist

PERIOD : August 2008 to March 2011

REASON FOR LEAVING : Better prospects

Duties:

Dictaphone typing of correspondence and wide range of legal documents

Capturing of daily timesheets and opening new files on system

General administrative duties:

screening calls/diary/ faxing/ scanning/ e-mail/ copying/travel arrangements and FICA administration

Scheduling appointments and arranging refreshments/catering for meetings

Follow-ups with tracing agents/sheriffs and registrar of the court

Drafting legal documents - Default Judgement // Summary Judgement//Warrant of Execution etc

Deed searches and CIPC registration

Arranging and placing ads in the government gazette and newspapers – Cape Times/Die Burger

Monthly reports and preparing invoices

Utilizing Legal Suite

PROFES

SIONAL EXPERIENCE

COMPANY NAME : Cape Law Society

SECTOR : Corporate/Law Society

POSITION : Secretary/Dictaphone Typist/Data Capture

PERIOD : August 2002 to July 2008

REASON FOR LEAVING : Career growth

Duties:

Dictaphone typing of general correspondence to Attorneys & Complainant

Capturing new complaints on in house database

Managing of multiple diaries

General office administration: screening calls/filing/copying/binding/scanning/archiving etc

P

ROFESSIONAL EXPERIENCE

COMPANY NAME : Cecil Kamalie Attorneys

SECTOR : General - Attorneys/Law Firm

POSITION : Legal Secretary/Receptionist

PERIOD : August 2000 to July 2002

REASON FOR LEAVING : Better opportunity

Duties:

Dictaphone typing of correspondence and generating legal documents

General administration:

FICA administration and opening new files/screening calls /copying/faxing/scanning/e-mailing /filing

Liaising with clients, attorneys and advocates telephonically and via e-mails

Follow-ups with sheriff/registrar of the court and outstanding payments with clients

References:

REFER TO WRITTEN REFERENCE FROM FAIRBRIDGES ATTORNEYS BELOW

FURTHER REFERENCES TO FOLLOW:

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