Administrative Assistant Executive
Resume:
Kimberly J. Fette
Albertville, MN 55301
**********@*******.*** - 612-***-**** cell
Summary: Executive Administrative Professional who strives to exceed expectations!
I am proficient in Microsoft Teams, Word, Excel, PowerPoint, Publisher, Outlook, Internet Explorer, Chrome, Visio, Access, Adobe, Concur, Infor, AMEX Expense Express, QAD, SAP, Workday, Ariba and SharePoint
26 years of administrative experience
I work well in a team environment but can also excel working independently with little direction and can handle high pressure situations. I am never afraid of responsibility or being challenged
Excellent phone and people skills
Strong work ethic, organizational skills, integrity, confidentiality, strong time management skills, and willingness to learn
Type 65-85 wpm
Work History:
9/2022 to 3/2023
Executive Assistant to VP of Neuromodulation, Pain and Pelvic Health (direct hire) Medtronic, Mounds View, MN
I supported the VP of Neuromodulation, Pain and Pelvic Health with his calendar management, travel arrangements, expense report, PO generation and submission, creations, handled sensitive and confidential correspondence, interactions with executives and their admins. Also assisted VP’s direct reports as needed. 8/2020 to 8/2022
Project Coordinator III (contracted through Mindlance Inc) Medtronic, Mounds View, MN
I supported the Structural Heart R&D Modeling and Simulation and Structural Integrity teams. I ordered and maintained lab supplies for the technicians and engineers using Ariba. I assisted with adding quality R&D documents into Agile and monitored approvals for efficient completion. I assisted managers with scheduling interviews and onboarding of new hires, interns and contractors. I made sure cubicles are clean and equipped with needed items for all team members. I organized team outings and meetings, which includes reserving conference rooms, ordering catering and arranging any AV needs. I coordinated the shipment of documents and items that need to be archived and sent to Iron Mountain.
11/2019 to 8/2020
Executive Assistant (through ProStaff)
Sparton Corporation, Plymouth, MN
I handled all administrative tasks for the office including ordering office and coffee station supplies, signing for all packages and distributing them, creating shipping documents and scheduling pickups, greeting guests, handling travel and expenses for executives, help with planning and execution of meetings. I also work with garbage and recycling company and with landlord for any building management needs. 7/2017 to 5/2019
Executive Assistant to CIO
Medtronic, Mounds View, MN
I supported the Chief Information Officer with his calendar management, travel arrangements, expense report generation and submission, PO and CAR reviews and approvals, handled sensitive and confidential correspondence, interactions with executives, their admins and outside vendors. I also handled quarterly event planning and execution. Continue to next page…
5/2011 to 7/2017
Administrative Assistant III
Covidien now Medtronic, Plymouth, MN
May 2016 to July 2017 – Administrative support to endoVenous department. I supported five directors total and the teams under them. I supported EV Upstream and Downstream Marketing, Business Development, Quality, Regulatory and Sales Training. Within this support role I handled a wide variety of admin duties as well as support the organization of Sales Training programs which includes obtaining training spaces, catering, classroom set up, assistance with physician correspondence, travel and payments. May 2011 to May 2016 - Administrative support to the Sr Director of Finance, the Sr Director of Information Technology and their teams, as well as the administrative support to the VP of Manufacturing Quality. I handled a wide variety of administrative duties within these three teams. For my executives, I handled calendar maintenance, travel and expenses, miscellaneous reports and presentation assistance. I organized meetings onsite and off with catering and AV needs. I supported the Accounts Payable department with vendor set ups and maintenance, handled daily mail, and records retention. I made many improvements in my departments, such as getting my teams to go paperless by implementing scanning into a lot of their documentation practices. I was the leader of a team we called TGIF, which is a team that promotes employee engagement.
11/06 to 4/2011
Administrative Assistant III
Boston Scientific, Maple Grove, MN
Administrative support to the Vice President of Global Communications and Medical Education and her team. Besides taking care of the VP with travel, expenses, presentations and monthly metrics I handled a wide variety of duties from general admin executions to database maintenance and project management. I was known as a subject matter expert in many of their company functions and procedures. In 2010, I received a Quality Award for my dedication to make sure our department is always audit ready.
From November 2006 until May 2007, Administrative support to the Sales Department. Area Vice President, Directors, Regional Managers and Field Sales Representatives all used me for the administrative needs. I handled daily, weekly and monthly sales reports in PowerPlay and Isell. I took care of travel arrangements, meeting arrangements, expense reports and check requests. I organized meetings at hotels or conference centers including food and beverage requests and AV needs.
5/04 to 3/06
Administrative Assistant
Boston Scientific, Maple Grove, MN
Administrative support to the Director of R&D Catheters and the 89 people in his organization. I handled meeting arrangements, travel arrangements, expense reports, ordering office supplies, event planning, processing of invoices and I organized the Spring and Fall R&D Project Fairs. I piloted the R&D Bulk Computer ordering system with IT and Facilities.
01/01 to 3/04
Sales Secretary/Receptionist
Trudell Trailers of Minnesota, Inc. Albertville, MN I answered the phone as well as processed trailer sales and rental billing and maintained sales information and weekly reports. I maintained office supplies, handled petty cash fund and any arrangements for meetings or travel. Generated flyers and mass mailings for marketing of all departments, assisted Parts and Service Departments with their invoicing and bill coding and maintained Website Inventory.
09/00 to 01/01
Holiday Store Coordinator
Wilson’s Leather, Brooklyn Park, MN (seasonal position) I worked in the Construction department and was responsible for setting up spaces for 104 holiday stores. I contacted contractors all over the US to help with construction and set-up of each store. I handled negotiations for repair costs, processed expenses and payments for contractors and was in contact with mall personnel about space allocation. Continue to next page…
02/00 to 09/00
Administrative Assistant
Boston Scientific – Scimed (through Prostaff) Maple Grove, MN Administrative support to the Engineering Systems department. I worked in Artemis ProjectView and TrackView setting up new users and updating projects. I handled weekly report distribution and a variety of administrative tasks.
12/97 to 02/00
Administrative Assistant
National Car Rental (through Prostaff) Edina, MN
Administrative support for the VP of Information Services department. I assisted with PowerPoint Presentations, Word documents, Excel spreadsheets, faxing, meeting arrangements, travel arrangements, mail, etc. I was involved in a web forms project to create over 300 web forms and was also involved in a project to assemble and organize hundreds of packages for training courses. Education:
10/95 to 9/96
Rasmussen Business College St. Cloud
Diploma in Travel Management Fall of 1996
Minor in Business & Computers
9/91 to 6/95
Paynesville High School
Major Study: Business and Computers
Graduated: 1995
References:
Kim Cielecki – 612-***-****, ******@***.***
Kim Lang – 651-***-****, **********@*******.***
Mike Geldert – 763-***-****, *******.*******@******.*** Tracy Haremza – 715-***-****, *****.*******@*********.*** Gavin Seeker – 612-***-****, *****.******@*********.*** Matt Ziebol – 763-***-****, *******.*.******@*********.*** or *******.******@*****.***
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