JOANNE HORN

* ****** ******* **** **********, NJ 08825 908-***-****

adxjqt@r.postjobfree.com

Accomplished and enthusiastic professional with over 30 years of experience, known for keen organizational and management skills. Leverages strong interpersonal communication skills to build alignment and support across company. Collaborates well across all functional units. Adapts easily to changes in priorities, and affectively manages multiple concurrent assignments. Excellent follow-through skills while ensuring meticulous attention to detail. Thoughtful team player willing to go over and above to deliver timely results.

Expertise:

Meeting & Event Coordination Travel Planning & Booking (Domestic & International) Purchasing & Purchase Orders Processes Schedule Management Travel Visa / Passport Coordination Negotiation Record Management Coordination of Interviews and Onboarding of New Hires Coordination of Scientific Review Process (e.g., Protocol Review).

Professional Experience

EPIDEMIOLOGY, JOHNSON & JOHNSON COMPANY, Titusville, NJ 2004 to present

Senior Epidemiology Coordinator (Global Position in Department of 60 Scientists)

Supported the Senior VP of Epidemiology. Coordinated onsite/offsite meetings via Zoom/Webinar, MS Teams. Coordinated hiring activities with corporate recruiting. Booked domestic and international travel. Prepared, submitted, and tracked expense reports.

Manage complex and fluid calendars daily, highlighting and resolving conflicting scheduling issues.

Collaborate with Global admins in support of logistics for key leadership meetings and conferences.

Assisted Senior Vice President with meeting scheduling.

Schedule Stake Holder Meetings.

Coordinate Department Meetings and actively participate in the planning and implementation of the agenda and programming for annual department offsite, including Quarterly Remote Meetings.

Contract support for Authorship Agreements with Legal and Internal R&D Review.

Coordinated scheduling hiring activities with Corporate Recruiting, HR, and Senior Directors and their direct reports.

Prepare and submit expense reports.

Managed and maintained stock and reordering of office supplies.

Managed Protocol Review Committee Meetings by tracking suggested changes in research protocols, tracking edits and updates to assure transparency and quality before protocols were submitted to FDA.

Enter Protocols for concept approval into J&J RECAP System. Follow up to ensure questions are addressed and protocol gets approved.

Manage Study Entry into Project Management and J&J tracking systems (Wrike, JJAR, RRAMS, V-TMF).

Enter Publications for internal approval (JPUBS) and assure timely review and feedback is captured.

Johnson & Johnson Pharmaceutical Research Development, Titusville, NJ 1992 to 2004

Executive Administrative Associate

Supported Senior VP, Senior Directors of PRD. Coordinated onsite / Offsite meeting for study collaborators at Hospitals and Universities Internationally. Booked travel and prepared passport visas. Served as liaison for Vital Records Management and Patent Attorneys. Prepared purchase orders, and expense reports. Coordinated hiring activities with corporate recruiting. Handled space planning, telephone requests and ordered supplies.

Maintain Prepared contracts for speakers to attend yearly Research and Development Conference, added to database system as supplier, created purchase order for payment, booked travel and processed invoices.

Booked year-end luncheons for 80-150 attendees, 10 years consecutively, which included booking venue, menu, working around multiple senior level calendars for availability.

Managed multiple executive calendars, scheduling meetings and planning logistics.

Booked international travel for senior leaders as per corporate guidelines, ensuring cost and schedule efficiencies.

Prepared passports visas, renewals, and first-time passports, communicating status and requirements to team members so that documents could be completed and submitted on time. Recognized as ‘go to’ resource and expert by colleagues.

Resolved purchase order mismatches and processed expense reports with timeliness.

Supported human resources and recruiting team members by coordinating hiring activities.

Coordinated new employee onboarding, including travel arrangements, orientation, computer setup and introductions to staff.

Planned and Managed Advisory Meetings, Investigator Meetings.

Planned and Managed annual Alzheimer Associations Polo Match Fundraiser for 100 people every year for 10 years.

Education/Professional Development

Raritan Valley Community College

Member of the International Association of Administrative Professionals (IAAP)

CPR/AED Certified (renew every year)

Titusville First response team since 2018

Titusville Evacuation team- Fire Marshall since 2010

Blood Drive Committees since 1998

Key Training courses include:

-Project Management for Coordinators and Support Staff

-Performance Planning

-Assertiveness Training for Business Success

-Leadership 2000

Technical Skills

Microsoft Word, Excel, PowerPoint and Outlook, Beacon, SharePoint, EMarketplace/ARIBA/ IRIS, JJEDS, OurSource, Workday, Teams for Business, Global Connect, AskGS, and CONCUR/eXRS/gXRS systems, JJAR, RRAMS, Wrike, RECAP, V-TMF, JPUBS, ZOOM/Webinar.

References

Available upon request.

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