Document Reviewer Administrative Assistant

Denna M. LaMons-Pace

Remote Legal/Executive Assistant

*******@*****.*** • +1-215-***-****

linkedin.com/in/denna-lamons-pace-8b1933225

Ruskin, FL 33570-3215

Performance-driven and analytical professional with exceptional organizational, administrative, relationship-building, and interpersonal skills. Progressive experience in delivering outstanding administrative, business, and legal support. Possess unwavering commitment to delivering the highest quality standards and ensuring productivity as well as operational efficiency while preparing/prioritizing legal documents. Adept at maintaining client information and case files while maintaining utmost confidentiality. Confident and poised in communicating and coordinating across all organizational levels. Resourceful and highly efficient at prioritizing and multitasking within fast-paced and deadline-driven office environments.

Areas of Expertise

Executive Administrative Support

Project Management

Files & Records Management

Litigation

Legal Research

Budgetary & Cost Control

Civil/Criminal/Family Law

Case Management

Event Management

Contract Negotiations

Accounts Reconciliation

Electronic Filing

Professional Experience

Veritext Legal Solutions – Ft. Lauderdale, FL 2023 -Present

Certified Digital Reporter

Utilize high-quality digital audio equipment to capture the verbatim record of a deposition or other legal proceeding. Operates state-of-the-art audio recording devices, along with software to identify speakers and log notes throughout the proceedings. Manages the proceedings as an independent arbiter of the record. Swears in witnesses and acts as Notary of the State. Generates a clear and complete recording of the proceeding using high-fidelity audio technology. Creates accurate and detailed annotations of case events and terminology to serve as a guide for subsequent transcription. Uploads proceeding audio recordings into central portal for creation of transcription.

Performance Systems Development – Ithaca, NY 2022 – Present

Administrative Assistant

Contribute to concerted team effort to deliver energy efficiency programs to support new residential construction programs for Pennsylvania utilities. Ensure effective management of program communication, deliver robust customer outreach/support, review as well as approve project submissions, and methodically analyze key data to form decisions. Maximize productivity and performance of senior management to support seamless continuity of energy efficiency programs. Formulate up-to-date program documentation/reports and technical reviews. Review project submittals and provide data management expertise to assess program compliance. Keep detailed project records by capitalizing on program database.

●Reduced monthly number of outstanding incentive payments within three first months of employment.

●Reconciled more than year-old past-due payment records and updated information in CRM within one month to raise performance rate of company and catalyze renewal of contract from utility company.

DocIT Online Notary Service – Ruskin, FL 2020 – Present

Business Manager

Engage with clients, identify specific needs/requirements, and deliver in-person/remote/online notarization services. Verify government-issued documents by employing KBA authentication software to ensure true-party identification. Notarize real estate loan documentation by partnering with mortgage lenders, escrow, and title companies. Support clients by interpreting complex loan documents, facilitating lending closure process, and gathering relevant loan documentation. Process and expedite return of executed loan packages to lenders while conducting quality checks to fulfillment of all lender requirements.

●Maintained “Errors and Omissions” insurance policy and “Bond of Notary Public”.

●Managed all e-files as well as enforced measures to safeguard sensitive private information.

Compliance, System One Division – New York, NY 2021 – 2022

Document Reviewer

Reviewed imaged documents and processed relevant document data points for document identification. Sustained quality and accuracy of input data by providing support with implementing quality control checks. Kept up-to-date database, coordinated document review, and implemented strict quality control to assure data quality. Enhanced performance of attorneys and paralegals through delivery of robust litigation technology support.

●Enabled end-users to effectively utilize Relativity by planning and delivering training sessions.

●Reviewed discovery review for large scale Bakers Maps legal infringement case.

●Achieved 99% accuracy rate of reviewed documents and received offer to extend contract.

Additional Experience

Bethesda Ministries Community Development Center – Tampa, FL

Executive Assistant

●Delivered expertise and support as Notary Public for agency.

●Managed research on grants and other funding sources for youth programs and charter school.

●Researched, devised statistical reports, managed information requests, and scheduled meetings.

●Ensured success of marketing initiatives by aiding in developing marketing collateral and event preparation/reservation.

●Oversaw annual “Back to School” fair for CDC and procured school supplies and backpacks for 100+ youth, organized vendors/exhibitors for fair, and organized clothing drive as part of largest fair in history of program.

●Provided administrative support to C-Level executive director, such as calendar management, setup meetings, supplies procurement for office and associated charter school.

Law Office: Atty. Richard Pace, Sr. – Columbus, OH

Legal Assistant

●Provided trial assistance for large civil litigation (Booth v. Georgia-Pacific Corporation – state court and Southside Community Action Association, Inc., Carl Booth, et. Al.) – federal court) which won $22M award for plaintiffs.

●Supported criminal and civil defense attorney with investigating facts, details, preparing legal documents, and conducting legal research to help develop defense and initiative legal actions.

●Facilitated trial preparation by preparing, gathering, and organizing exhibits, trial data, documents, and other materials.

●Maintained attorney billing, resolved billing issues, and established payment plans with clients as needed.

●Consulted with clients, opened case files, and kept utmost information confidentiality.

Ohio Dept. of Rehabilitation & Corrections – Columbus, OH

Corrections Records Management Supervisor

●Delivered technical expertise as institution’s after-hours duty officer.

●Calculated and posted new release dates into Departmental Offender Tracking System (DOTS).

●Supervised two adult penal institutions records departments and led office staff to maintain up-to-date inmate files.

●Sustained optimum staffing levels in department by interviewing, selecting, and onboarding high-caliber professionals.

●Reviewed and approved release date calculations of subordinates and distributed release notification to facility depts.

●Trained staff on correctional records procedures, prepared performance evaluations, and submitted monthly, quarterly, and yearly reporting data as required.

●Oversaw calculation of 1500+ adult felony offenders for TWO state penal institutions with 0% error record. Maintained quality assurance review audits over both institutions with 98% score.

Ohio Div. of Parole & Community Services – Columbus, OH

Parole Board Parole Officer

●Administered social services related to rehabilitation of felony adult offenders in custody or on probation/parole.

●Recommended development of rehabilitation/treatment plans with potential of conditional release, employment stipulations, and education.

●Interviewed and guided probationers and parolees to achieve goals and conform to probation contracts and/or rehabilitation plans.

●Trained and developed employees in use of new electronic hearing procedure.

●Collaborated with institutional records offices to set up monthly parole board hearings.

●Created new process for completion of Offender Information Sheets for Ohio Parole Board and reduced time required by Parole Board Parole Officers to complete information multiple times in absence of forms in offenders’ files.

●Formed recommendation to Deputy Director of Division of Parole and Community Services and Chair of Ohio Parole Board to convert paper parole board hearing process to electronic format.

●Reviewed offender files, calculated offender risk scores based on criminal history, recommended parole release to parole board members, screened offenders for release on post release control supervision, and screened as well as assigned supervision level for sex offender releasees.

Education

Master in American Legal Studies – Liberty University – Lynchburg, VA (2019)

Bachelor of Science in Criminal Justice – Liberty University – Lynchburg, VA (2019)

Associate of Science degree in Law Enforcement – Columbus State Community College

Licenses & Certifications

Certified Signing Agent – National Notary Association

Certified Remote Online Notary Public, Comm. # HH056649 (Expiry: 10/2024)

Registered User – Florida’s Courts E-filing Portal

Technical Proficiencies

Microsoft Office Suite, Microsoft Teams, Visio, Salesforce, QuickBooks, Quicken, Adobe, Timeslips, Relativity, Windows OS, macOS, Google Suite

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