SUMMARY

Well-rounded accounting professional with extensive experience in full-cycle accounts payable, payroll and accounts receivable with strong customer service skills.

EXPERIENCE

Bearcom - Dallas, TX December 2022 - Present

Accounts Payable Coordinator

Retrieve invoices through multiple email inboxes and hard copy mail.

Process invoices in a JD Edwards system, often requiring three-way matching with purchase orders.

Store and index electronic invoice support.

Work with the purchasing group to resolve purchase order matching issues.

Answer inquiries from vendors regarding payment status.

Answer inquiries from Bearcom teammates regarding invoice details.

Reconcile vendor statements and contact vendors for missing invoices.

Assist with weekly payment processing and check mailing.

Assist department manager with special projects on an as needed basis.

Energy Transfer - Dallas, TX January 2022 - April 2022

Accounts Payable Coordinator

Posted about 150 invoices SAP

Maintain copies of vouchers, invoices, and/or correspondence necessary for files.

Daily check run with back up

Complete filing of invoices and documents.

Reconcile vendor statements.

Vacasa Inc. - Dallas, TX March 2021 - November 2021

AP Approval/Auditor

Review and approve a high volume of transactions with an eye for accuracy and efficiency

Possess a clear understanding and interpretation of policies and controls, demonstrating financial and business acumen

Assist in monthly review and cleanup of AP aging reports

Identify recurring compliance issues and opportunities for process improvement and partner with stakeholders for resolution

Provide reporting, analysis, and recommendations based on data to teams you support.

Communicate effectively to stakeholders about company policy and procedures

Manage shared email inbox and respond to emails in a timely manner

Timeless Solution Services - Dallas, TX June 2020 - March 2021

Dispatcher

Managed scheduling and communicated information to crew and field personnel; organized and tracked relevant information as per customers' requirements using Key's Work Management System.

Maintained paperwork and price tickets, posted logbooks (including driver hours), and recorded mileage according to established guidelines.

Followed-up with supervisors and customers on services rendered, strived for continuous improvements.

Prepared and processed orders, and maintained all necessary supplies, ensured a smooth functioning.

Distributed and tallied timecards, and truck books, collected pre- and post-trip reports, and referred any irregularities to the Management for a timely action

Mr. Cooper - Lewisville, TX March 2020 - May 2020

Data Entry CSR

Transfer data from paper formats into computer files or database systems using keyboards, data recorders or optical scanners

Type in data provided directly from customers

Create spreadsheets

Verify data by comparing it to source documents

Update existing data

Retrieve data from the database or electronic files as requested

Perform regular backups to ensure data preservation

Sort and organize paperwork after entering data to ensure it is not lost

Addressed questions about insurance, taxes, and mortgages

Processed payments and kept detailed notes of customer interactions

Received calls from title companies and HOA’s wanting to verify mortgage status

Processed client’s request after completing appropriate verification

Assisted leadership in streamlining processes and improving productivity

Documented and reported potential fraud risks

Processed/Data Entry over 250 clients daily

Sea-Link International - Dallas, TX December 2019 - February 2020

Accounts Payable Supervisor

Assemble, review and verify invoices.

Receive and verify expenses that are in compliance with company policies.

Reviews all invoices for appropriate documentation and approval prior to payment.

Request and reconcile vendors payments statement for all Trucking and SSL

Prepare selection payments and analyzing priorities and urgencies.

Attach supporting documentation for the revised selection of payments

Matches invoices to accounts and locations by analyzing invoice/expense reports.

Processing payment daily using QuickBooks

Methodist Hospital - Dallas, TX September 2019 - November 2019

Accounts Payable Specialist

Assemble, review and verify invoices.

Utilize McKesson and OpenText to perform Accounts Payable processing of invoice payments (Posted about 150 to 200 invoices daily) 3-way matched

Analytical and problem-solving skills, customer service orientation, techniques skills while being able operate independently.

Monitor and work to departmental and individual processing metrics

Northrop Grumman - Irving, TX July 2019 - August 2019

Accounts Payable Specialist

Assemble, review and verify invoices and check request

Utilize SAP and OpenText to perform Accounts Payable processing of invoice payments

Perform accounting activities within the context of GAAP, FAR, CAS and corporate policies and procedures

Demonstrate analytical and problem-solving skills helping to resolve vendor and internal personnel inquiries.

Have a customer service orientation, techniques skills while being able operate independently

Monitor and work to departmental and individual processing metrics

Rexel, Inc - Genpro Services - Irving, TX June 2019 - July 2019

Accounts Payable Specialist

Assemble, review and verify invoices and check requests

Enter and upload invoices into system

Reconcile accounts payable transactions

Research and resolve invoice discrepancies and issues

Maintain confidentiality of organizational information

Computer programs and applications used: Excel, Word, Power Point, Outlook, AS400 (QAD)

Deans Foods - Ft. Worth, TX July 2018 - June 2019

Accounts Payable Specialist

Execution and management of multiple daily payment jobs from multiple OTC systems and related problem resolution

Maintain payment registers, detailed daily disbursement records by payment type, and monthly bank statements on the shared drive

Monitor discount invoices daily to capture all available discounts

Ensure positive pay and remittance files are successfully transmitted

Provide documentation to internal and external auditors reconciling payment registers to bank statements including research and backup for discrepancies

Research, verification, and documenting of previously paid invoices and open credit balances

Enter and maintain status codes for any invoice, credit memo and payment discrepancies identified when applying remittances

Interface with internal and external customers to resolve open items

Document results of contacts, track and follow-up on internal and external customer requests

Identify and communicate bank, system and transmissions issues timely

Research, pull support and communicate on aged open payments and credits for AR and Branch accounts to support unclaimed property requirements

Processing of customer refunds

Work close with team to ensure goals are met

Escalate unresolved issues timely

Computer programs and applications used: Excel, Word, Power Point, Outlook, ACL, Oracle (JD Edwards), Prodagio, AS400 (Destiny and BPCS), Lotus Notes

Uplift Education - Dallas, TX June 2018 - July 2018

Accounts Payable Specialist

Review and process all requisitions for coding accuracy and appropriate documentation

Review and process all invoices for payment ensuring three-way match

Reconcile purchase order with invoices

Data Entry, Electronic File, Help maintain Accounts Payable Online Inbox

Communicate with vendors and school staff to obtain proper documents and answers all inquiries

Prepares Analysis of accounts, as required

Reconciles and Processes Employee Reimbursement Requests

Penhall Company - Irving, TX March 2018 - May 2018

Accounts Payable Specialist

Posted about 150 invoices into I-series (AS400), SAP

Maintain copies of vouchers, invoices, and/or correspondence necessary for files.

Daily check run with back up

Complete filing of invoices and documents.

Reconcile vendor statements.

Accurately and timely post daily lockbox, EFT/ACH and manual remittance deposits to the appropriate customer account and invoices, ensuring reconciliation of all batches

Research, verification, and documenting of previously paid invoices and open credit balances

Enter and maintain status codes for any invoice, credit memo and payment discrepancies identified when applying remittances

Lala US, Inc. - Dallas, TX September 2017 - January 2018

Accounts Payable Specialist

Posted about 500 invoices into JD Edwards, Ross, Oracle and SAP in vendor system on a timely basis, including coding to correct general ledger accounts.

Maintain copies of vouchers, invoices, and/or correspondence necessary for files.

Complete filing of invoices and documents.

Assist with project to update LALA details with all vendors (e.g. name change, address change, vendor forms, etc.)

Reconcile vendor statements.

McLane Company, Inc. - Dallas, TX May 2017 - August 2017

Freight Accounts Payable Researcher

Resolve issues when the vendor invoice does not match the purchase order or product receipt. This will involve working with internal customers, buyers, pricing, and distribution center personnel, etc., and vendor.

Reconcile vendor statements. Once the aging is received from the vendor, the A/P Researcher is responsible for reconciling the statement. This will include resolving any pricing/quantity/receiving issues, and checking the received, not invoice report to determine if any invoices are missing and request any copies that are needed based on that report or the vendor aging.

Answer vendor calls, as well as provide the vendor with any information they need regarding invoices and payment status; vendor calls should be returned within 24 hours.

Maintain desk files on all “critical” vendors so that information can be found on that vendor at a glance.

Mail/Discrepancy Report/Research Helper

Processed 200/1000 weekly LTL Carriers invoices into JD Edwards and Oracle - Old Dominion Freight, FEE, Central Freight Lines & Fed-EX

Research and Process - Transplace, Armada

Renovatio’ Staffing - Dallas, TX September 2015 - April 2017

Accounting Assistant

500+ accounts payable, purchase orders with 3-way matching, payroll, expense report including garnishments, cash applications, and accounts receivable daily using QuickBooks and JD Edwards

Communicated with vendors and personnel to ensure met deadlines and timely payments.

Account and bank reconciliations, journal entries, and quarterly tax payments.

Prepared income sheet, balance sheet, profit and loss statements for CPA.

T.A.M Hearts Foundation/Ministry - Dallas, TX March 2010 - Present

Office Manager

Responsible for entering 200/500 accounts payable invoices, billing, accounts receivable and payroll with QuickBooks and Black Box

Hired and onboarded new employees.

Developing budgets and planning future strategies in collaboration with the group of directors.

Administered non-profit tax returns, master contracts, insurance policy renewals and pupil records.

Monitored client mail, maintaining relevant files, and stayed in regular contact with clients.

Developed event planning strategies.

Multiple Contract Engagements September 2001 - March 2010

Bank of America - Dallas, TX December 2009 - March 2010

Project Analyst

Standardize, organize and consolidate information by identifying the parent/child relationships or linkage and providing industry coding such as SIC and NIC formats.

Analyzed incoming and outgoing data, research and reconcile incoming data issues for clients.

Served as liaison between two corporate structures, consolidating all business requirements for all entities

Responsible for correspondence of all business requirements to VP and management staff.

Tracking milestones per project assuring the project was maintained on its critical path with a AS400 and Oracle.

Odyssey Healthcare June 2008 - November 2009

Billing Coordinator

Scheduled and registered patients

Coded, entered charges, posted payments to customer accounts with QuickBooks

Processed insurance claim forms and followed up on denied or rejected claims

AMX Corp January 2008 - May 2008

Accounts Payable Clerk

Entered 1000+ accounts payable vouches daily, PO invoices with 3-way matching, expense reports and cash reimbursements (JD Edwards)

Customer service to internal and external contacts.

Reconciled accounts and bank statements, and prepared journal entries.

Horizon Lines, LLC January 2007 - December 2007

Vessel Payroll Coordinator

Processed payroll for crewmembers (1000) of 26 ships, including contacting the Union with payroll issues, tax reporting, bank deposits, vendor set up and associated general ledger accounts using a AS400 and Peoplesoft daily

Responsible for bank information, direct deposit, allotment, 401k, converted overtime

Process insurance enrollment, employment verification

Rexel, Inc. November 2007 - November 2007

Cash Applications

Process manual payments, cash applications, unapplied cash research can account reconciliations with an AS400 and Solomon

Contact customers/clients with credit history or short payments on invoices and submit chargeback’s, balance write-offs.

NWGA Corporation - Dallas, TX May 2003 - December 2006

Office Manager

Processed accounts payable, cash reimbursement, accounts receivable, billing, expense report, journal entries. Account and Bank reconciliations with JD Edwards Software and Axon

Maintained, researched, entered, and coded to correct GL for open invoices.

Communicated with vendors and internal personnel to assure timely payment or meeting deadlines.

Processed payroll for 50 people on a weekly basic using QuickBooks

Negotiated contracts with the Trucking Department and Dispatcher.

Previous Experience 1995 - 2003

Interim Healthcare - Dallas, TX 2001 - 2003

Accounting Specialist (Peoplesoft)

Allegiance Telecom, Inc. (JD Edwards) 1999 - 2001

Accounts Payable Specialist Lead

Overhead Door Corporation 1998 - 1999

Corporate Accounts Payable (Peoplesoft and AS400)

Multiple Companies 1995 - 1998

Accounts Payable and Payroll Contract Positions

EDUCATION

Mansfield Business School - Dallas, TX 1988 - 1990

Nursing/Accounting

SKILLS

ERP Software: SAP, Oracle, JD Edwards, PeopleSoft, AS400, PeopleSoft, Solomon, ADP, I-Series (AS400) Coupe

Other Software: Excel, Word, PowerPoint, Publisher, Project, Corel, QuickBooks, Rigel

Industry Specific Software: Axon (Trucking Software), Calyx (Real Estate and Mortgage Software), Black Box (Non-Profit Organization Software)

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