Accounting Clerk Collections Specialist

RAY MAXWELL JR.

Email: adxhkm@r.postjobfree.com

Phone: 405-***-****

PROFESSIONAL EXPERIENCE

BANCFIRST - DOWNTOWN, Oklahoma City, OK June 2021 - May 2023

Commercial Vault Teller

•Accurately complete day-to-day verbal and written customer instructions in handing cash orders

•Efficiently process, including but not limited to, change orders, currency and coin shipments

•Maintain Policies and Procedures as defined by management

•Process multiple transactions, with an emphasis on accuracy

•Perform other job related duties and special projects as assigned

•Able to perform in a highly sensitive environment, deal with confidential matters and meet

•Process cash orders daily for customers under daily deadlines

SOUTHERN GLAZER’S, Oklahoma City, OK Aug. 2013 - May 2020

Senior Accounting Clerk

•Semi-Monthly / Bi-weekly payroll preparation

•Monthly price posting including preparation, printing and submission to all wholesalers and the ABLE commission

•Monthly sales tax preparation and submission

•Weekly AR – ACH request, invoice matching, EFT, inventory adjustments and check payment application to invoices for payment

•Monthly depletion allowance, brand investment and co-op preparation and submission.

•Process unsalable claims and updating various spreadsheets on an ongoing basis as needed

•Extensive customer contact

CHESAPEAKE ENERGY / ACCESS MIDSTREAM/ THE ADDISON GROUP May 2013 – Aug. 2013

Accounts Payable Specialist (Contract)

•Process and payment of vendor invoices

•Maximize vendor cash discounts consistent with corporate policy

•Match invoices with purchase orders and receiving, checking vendor information, quantities, payment terms and costs, and then enter in accounts payable system

•Maintain vendor accounts

•Check accounts payable edits after entry for errors; make any appropriate corrections if needed

•Resolve invoice discrepancies in a timely manner

•Balance vendor statements to accounts payable and rectify all discrepancies

•Review all vendor account credit balances for return to company Maintain proficiency in computerized systems and other technologies as required

•Follow company policies and procedures

•Other duties as assigned

STAFFING FIRM Mar. 2012 – Feb. 2013

BOB MOORE, Oklahoma City, OK

Cash Application Specialist (Contract)

•Handle the tasks of recording payments via wire transfers, process checks, lock box, and ACH to customer accounts

•Responsible for processing and auditing daily cash receipts to ensure accurate customer ledgers

•Perform the tasks of resolving internal and external customer account inquiries regarding cash application

•Responsible for maintaining hardcopy and electronic files to retrieved required information in a timely manner

•Handle the tasks of preparing daily cash applications package and ACH files

•Perform responsibilities of processing credit card payments for prepaid sales, orders, and communicate with billing department and sales in case of processing issues

CARLISLE FOOD SERVICE, Oklahoma City, OK

Collection Specialist (Contract)

•The duties of a Collections Specialist include collection calls and/or correspondence in a fast-paced goal oriented collections department

•Provide customer service regarding collection issues, process customer refunds, process and review account adjustments, resolve client discrepancies and short payments. Responsible for monitoring and maintaining assigned accounts, customer calls, account adjustments, small balance write off, customer reconciliations and memos

•Accountable for reducing delinquency for assigned accounts processing credit

•Perform other assigned tasks and duties necessary to support the Accounts Receivable Department

•Enlist the efforts of sales and senior management when necessary to accelerate the collection process

•Must communicate & follow up effectively with sales dept. regarding customer accounts on a timely basis

•Establish and maintain effective and cooperative working relationships with dealers and sales

US FOOD SERVICE, Oklahoma City, OK Mar. 2008 – Nov. 2011

Senior Accounting Clerk

•Update and billing on all inter-company statements to keep balances current

•Period End Reconciliations for Inventory, freight claims, vendor A/R, freight collection, beverage accrual, inter-company clearing

•Period end write up for prepaid licenses, prepaid misc., prepaid utilities/telephone, prepaid equipment rental, properties,

•Process withholding taxes for Federal, State, and FICA and accrued telephone/utilities expenses

•Assist in Audits for catch weights, price changes, freight variance, freight out, unfiled freight claims, P.O variance

•Input data for Sales sheet, Tax refunds, Inventory adjustments, HR-Payroll in People Soft, Cost adjustments, journal entries in People Soft

•Backup for Accounts Payable and Accounts Receivable

COMPUTER SCIENCES PARSONS, Tinker AFB, Oklahoma City, OK Feb. 2005 – Feb. 2008

Budget Analyst

•Reconcile and monitor the 72 ABW/CE Military Family Housing annual reimbursement budget

•Initiate, process, and monitor Air Force funding documents for Service Contracts with annual cost of 5.5M

•Prepare and process Miscellaneous Obligation/Reimbursement Document for annual GSA vehicle expenditures of $175K

•Reconcile and process journal vouchers to adjust errors in account classification and other data

•Maintain General Officers Quarter report with an average annual cost of $140K

•Communicate with customers to identify general and specific requirements and performs miscellaneous office duties and job tasks as assigned

DEVON ENERGY, Oklahoma City, OK Oct. 2003 – Feb. 2005

Revenue Analyst (Contract)

•Process payments through the cash module, verifying information, reconciling accounts, maintaining files and other Accounting administrative tasks

•Enter revenue information from check skirts into Artesia.

•Verify information to distribute revenue payments to owners, including Devon, as well as applying cash receipts to individual properties

•Reconcile daily with Revenue Accounting to ensure revenue master files match check skirt information

•Reconcile cash deposits to the general ledger

•Contact purchasers requesting them to send payment information through CDEX

•Assist in special projects as assigned

COMMERCIAL FEDERAL BANK, Oklahoma City, OK Jul. 2001 – Oct. 2003

Accounts Receivable Clerk

•Process expense and payroll checks daily

•Post customer payments, adjustments and review special requests

•Reconcile and balance all receipts, adjustments and correspondence batches at the end of each day

FLEMING COMPANIES, Oklahoma City, OK May 2000 – Jul. 2001

Cash Application Specialist

•Process over $2M via Electronic Funds Transfer (EFT)

•Deposit customer payments and miscellaneous cash to accounts receivable and reconcile to general ledger accounts to verify proper income recognition

•Implement the use of electronic spreadsheets to verify cash applications on EFT processing

•Reconcile daily report to the depository bank accounts and assist with vendor resolution and inter-company account balances

PROFICIENCY

A/P, A/R, Payroll, State & Property Taxes, SAP, Time Link, Lotus Notes, BRIX, Account Reconciliation, Bank Reconciliation, General Ledger Accounting, ACH and EFT Transfers, Quattro Pro, Windows Applications, Excel, MS Word, and Ten Key.

EDUCATION

STAR SPENCER H.S., Spencer, OK

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