Cover Letter

Dear Sir/Madam

With great respect, I would like to state that, I have been informed through a reliable source that a vacancy is recently announced in your respected organization.

I read the job description and requirements and compared them with my qualification and working experience within different organizations I have worked.

I have sufficient experience in the field of safety & security, administration, logistics, etc., which allows me to carry out tasks effectively; I am interested in serving with full enthusiasm. I have worked for credible organizations such as; FHI-360 (Family Health International-American INGO), HELVETAS-Swiss Inter-cooperation, JICA (Japan International Cooperation Agency), European Union, and DACAAR a Danish INGO, etc.

Looking at my qualification & experiences, I hope to receive a message for an interview.

Please also find attached my resume, which proves your requirements on my profile. I can be reached: Via E-mail at adxh2h@r.postjobfree.com, or adxh2h@r.postjobfree.com

Sincerely yours,

Fazal Akbar Safi

Mailing Id: adxh2h@r.postjobfree.com

adxh2h@r.postjobfree.com

Mobile #: +1-909-***-****

Curricula Vital

01.Educational Background:

Duration

(1988-1992) Bachelor’s in Economics from Jalalabad University – Nangarhar

(1983-1986) F. A (12-grade certificate) from Sayed Jamaluddin Higher School

02.Career Experience:

Title: Organization: Duration:

Security Manager FHI360/ (IHSAN & Goldozi Proj) Apr-26-2017—Dec-31-2021.

Responsible for implementing programs to ensure compliance with safety regulations and to preserve FHI36 staff safety. Closely monitor staff compliance and accident statistics and implement corrections as needed. Implementation of the standard security plans, policies, and procedures designed to promote staff safety as well as ensure compliance with applicable regulations. Work under the direct supervision of the Operations Director to evaluate and enforce policy conformance. Responsibility for ensuring that staff understands safe work procedures and are competent to safely carry out their assigned duties.

Main duties:

Security:

•Ensure the implementation of the standard security plan, policies, and procedures to make sure staff safety and security.

•Prepare a checklist of minimum safety requirements and maintain the status update on compliance or issues to be addressed.

•Ensure that the office has security plans and that all staff complies with these plans.

•Ensure that all staff are properly trained on the security plan and that the security procedures are understood, respected, and applied by the staff

•Responsible for safety and security-related matters at the office

•Analyses the security environment in Kabul, and identifies threats and risks with the aim to provide guidance and advice to the management on measures to be taken

•Keeps track of all issues pertaining to the security conditions in the country and in Kabul especially, by following the news, tracing rumors in the city and through other sources on a daily basis

•Conduct daily monitoring of events, incidents, and near-misses and assess risk

•Conduct or practice in security-related training

•Ensure all safety and security-related matters are effectively and efficiently assessed, resolved, recorded, and disseminated

•To be the point of contact for FHI360/IHSAN during any possible incident in Kabul

•Prepare and share security-related information for staff updates during office meetings or for immediate incidents by SMS or by email

•Ensure that guards, drivers, and radio operators are updated on all safety/security procedures and movement restrictions in Kabul

•Ensure a very close liaison with drivers to ensure relevant daily security information for drivers

•In very close collaboration with drivers, ensure daily monitoring and assessment of routes for staff movements in the city

•Maintain a strong relationship, coordination, and cooperation with department heads, drivers, guards, cleaners, and cooks

•Ensure all measures are in place for the safety and security of the office premises

•Ensure that all offices and other premises are securely locked outside of working hours

•Ensure that the office safe rooms have all the required items for safety and security

•Ensure that all fire-fighting equipment including fire extinguishers are checked, not expired and that staff are trained to use this equipment

•Ensure protections and all other passive security measures around the premise is in place and regularly check these for quality and repairs

•Responsible for daily supervision and annual performance evaluation of drivers and guards

•Train subordinate security professionals

•Plan security for special and high-risk events

•Order security-related supplies and equipment as needed

•Coordinate security operations or activities with public law enforcement and other agencies

•Attend meetings, professional seminars, or conferences to keep abreast of changes in executive legislative directives or new technologies impacting security operations

•Respond to medical emergencies, possible threats, fire alarms, or intrusion alarms, following emergency responses procedures

•Prepare reports or make a presentation on internal investigations, losses, or violations of regulations, policies, and procedures

•Monitor security policies, programs, or procedures to ensure compliance with internal security policies, licensing requirements, or applicable government security requirements, policies, and directives

•Analyze and evaluate security operations to identify risks or opportunities for improvement

•Create or implement security standards, policies, and procedures

•Communicate security status, updates, and actual or potential problems using established protocols and perform any other task assigned by the supervisor.

Title: Organization: Duration:

Security & Office Manager HELVETAS Swiss Inter-Cooperation Sep-16-2007—Sep-30-2016

As a Security & office in charge, I was responsible for all security relative issues, performing supporting assignments at the field of liaising, administration, procurements, inventories updates, and logistics/, as well as coordinating events with NGOs, UNOs as well as Government entities below are the main tasks, I was performing as my daily routine activities:

Main duties:

A. Security:

•Investigate and follow up on security incidents where staff/ assets are involved/victim.

•Manage security assessments and risk analysis in all regions around the H.S.I. field offices, with emphasis on the main office.

•Coordinates security information collection with the sub & partner offices

•Keeping local security information trees and disseminating security flash alerts and advisories to staff when required.

•Arrange Training/briefing/orientations of the incumbent national/international following/compliance principal parts:

•Arrange periodic training on Fire Extinguishers to all HIS (Kabul and field-based staff members).

•Briefing the management team on the security trend on a monthly or on a required based.

•Arrangement regular security and safety meetings with all security-relevant personnel; drivers, and watch persons.

•Train, and resent mandatory security instructions for safe driving: road accident checkpoints (legal and illegal), etc.

•Monitoring and reviewing all CCTV Cameras/ Fire Extinguishers within the H.S.I. premises and surrounding Maintain and strictly follow up the implementation of H.S.I. security rules and policy.

•Arrange field visits for security assessments and follow-up adherence to the rules and regulations.

•Supervision and monitoring of the secure security relevant to the H.S.I. premises. Assess the road travels of the national staff members and advise/instruct accordingly if the travel was permitted.

•Process and maintain a record of H.S.I. security relevant staff attendances, timesheet, notice board, and work assignments.

•Participate in regular & frequent base security relative’s meetings.

•Maintain communication with the Governmental Security Departments, and other security-related institutions for security purposes.

•Attend regular & frequent based security relative meetings with INGOs, UN, and GoA, such as INSO, UNDSS, etc.

• Maintaining updating emergency contact numbers of the security-associated entities, authorities, etc.

B. Liaison:

•Oversee international and in-country travel arrangements for staff and visitors

•Ensure that all international staff and visitors always have valid visas/ work permits, and travel documents, when needed.

•Maintain an up-to-date, in-office tracking system for international and in-country travel schedules.

•Coordinate and liaise H.S.I. yearly and half-yearly reports with the Ministry of Economy (NGO’s Department) and with other ministries as well.

•Coordinate/Liaise with government ministries/ departments for all H.S.I. operations as deemed necessary.

•Wrap up the flight booking for national and international staff.

•Coordination with the national and International staff for getting Approved Travel Authorization Form prior to any flight booking.

•Coordination with contracted flight agencies about their ticket issue clearances and payments.

•Ensure that the contracted flight agencies are paid on time and all financial issues are sorted out.

•Arrangement the updated flight schedule for international and domestic flights.

•Maintain updated records of flight booking and payment documents.

•C. Procurement tasks:

•Maintain the list of qualified service providers (skillful mechanics, reliable workshops for cars, painters, carpenters, electricians, plumbers, etc.

•Ensure maintaining servicing contracts for generators, air conditioners, etc. of office and guesthouses are effectively managed.

•Lead the procurements of goods and services as per set rules (independent and negotiated quotations, procurement panel, comparative statements, contract issuing, follow up of service provision as per the contract with a service provider, quality and quantity check of items delivered as per contract, etc.…)

•Organize custom clearance for official consignments including personal effects of international staff (incoming/outgoing of the country).

•Supervise, coordinate, and lead procurement, stock & store stuff in a professional manner.

•Ensure that; the procurement unit supports the program efficiently and compliantly.

•Enforce proper use of procurement thresholds and approval procedures.

•Oversees collection of quotations and bids from the market for PRs as per H.S.I.’s standards and formats.

•Interact with contractors, in coordination with Project Managers, Senior Finance / Admin Manager.

•Ensures that the procurement filing system is in place and in accordance with the procurement filing procedures.

•Coordinates with Stock and Stores on delivery of items including completion of GRN, storage of items, and transfer of items to the relevant regional/field offices.

•Coordinates with finance to ensure that payments to suppliers/vendors are paid on time and without any unnecessary strain.

•Maintains and updates records on the prevailing market prices for commonly bought items.

•Regularly conducting a market survey or researching to find general price trends.

D. Administrative/ Logistics tasks:

•Managed transportation on a daily basis.

•Maintained the HIS guesthouses, office buildings, and expatriate compounds.

•Arranged schedule for commuting staff members.

•Trained staff, guards, and drivers for security principles and fire extinguishers.

•Contract with maintenance companies for vehicles/fleets repairing, refilling, services etc.

•Updating all fleets documentations.

•Referring drivers for the necessary training.

•Maintained the staff working hours and unauthorized absence registers.

•Maintained leave records and compensation days of staff.

•Kept the Admin./Finance section informed on the working hours and, unauthorized absences prior to monthly salaries being paid.

•Keep Admin./Finance section informed yearly on leave and compensation days account of staff.

•Handle procedures for all relevant assignments, such as visas (entry and extendable visas), and work permits required with the national authorities for international and national staff in due time.

•Manage the guards for ensuring the performance of their duties as per ToR and with full dedication.

•Manage the office cleaners to ensure office standards are respected at all times in terms of cleanliness.

•Manage the drivers to ensure timely and safe service as per ToR and in due respect of the rules and regulations set by H.S.I.

•Conduct yearly staff appraisals with subordinated staff.

•Arrange training for subordinated staff as deemed necessary and ensure learning from training is applied.

•Maintain the e-logbook and control fuel consumption.

•Ensure cost-efficient and effective maintenance of the vehicles.

•Manage the cook to ensure the performance of the required services with due attention to cleanliness, healthy diet, and cost efficiency in a timely manner.

•Check the settlement of advances received by the assistant officer in charge. Special attention has been paid to cost efficiency, quality, and honesty.

•Add purchased durable items to the inventory and keep a hard copy signed by staff using the purchased durable items. Conduct a yearly physical check of inventory items in the office and guesthouse and update as deemed necessary.

• Manage advance received for the visa, work permit, air transport ticket of staff, office maintenance and small equipment, water, electricity, and fuel bills.

• Maintain store register of incoming and outgoing items as per set rules and procedures.

•Liaise with office and guesthouse house owners as deemed necessary.

E. Inventory:

•Maintain recording and accountability of expendable and nonexpendable project property.

•Prepare required documentation and disposition plan of unserviceable or equipment no longer required.

•Receive newly acquired property; register the property in the authorized user on required forms.

•Maintained tagging of newly purchased fixed and non-fixed assets.

•Ensure all project properties are issued to the user and common property is issued to the senior department manager on required forms and appropriate entries made in One Source.

•Ensure reports of Lost, Damaged Property Forms are received from the user in case it is lost/dam. After inspection, forward it to Finance for adjudication.

Title: Organization: Duration

Admin/ Finance & Sales Man ALFALAH TRAVAL AGENCY (ATA) (03. 14. 2006 - 09. 15. 2007)

Main Responsibilities:

Responsible for preparation of Expenditure and Advance allotment and expenditure forms already developed and accepted by the board of the agency.

Responsible for preparing monthly/ quarterly/ yearly & need-based financial reports, based on the light of support documents, which are prerequisites for the eligibility of expenditures per office requirements.

Maintain and update the proper petty cash book for petty cash expenses, maintain update cashbook, which is reconciled with the agency finance system.

Prepare and update the budget versus the actual report for the agency, stating the actual expense status against the approved budget in each budget line.

Maintain proper hard filing of all incoming and outgoing documents, payments, taxes, grant agreements, contracts, etc. based on filed the way, which could be safe from unauthorized use and easily accessible by other agencies members.

Check and ensure that all expense support documents are enclosed and are eligible in the eligibility criteria of a particularly transparent manner.

Renovation of licenses with the relevant ministries.

Obtaining visas for Umrah, pilgrims, and other visas.

Attendant the Travel Union meetings.

Title: Organization: Duration:

Surveyor /Consultant Japan International Cooperation Agency Oct-14-2005-- March-13-2006 Main duties:

•To specify the size of the labor force by age and sex.

•To specify the Unemployment rates by sex.

•Surveying of School environments (student population by school year).

•To survey the composition of local Industry by category of Industry.

•To survey the number of Vocational Training Institutions, Training Courses offered numbers of trainees for individual trades are acceptable by these institutions.

•To survey the training needs (types of skill to be trained for) of the part job seekers.

•To survey the training needs (types of skills and numbers of skilled workers required) on the part of local Industry.

•To prepare and present survey reports, two weeks after the survey is finished.

Title: Organization: Duration:

Interpreter & Security/ European Union Election Aug-6-2005—Oct-2-2005

Logistic Facilitator Observation Mission Main duties:

•Interpretation from Pashto+ Dari to English of meetings and documents.

•Focal point between EU Observers and Candidates, Political parties, and civil society.

•Follow up on the political environment in Jalalabad during the election period.

•Source of information concerning local habits and traditions.

•Assisting in the evaluation of electoral procedures.

•Assisting in Security/ Logistics and Support affairs.

Title:

Organization: Duration:

Unit head – Logistics.

Main duties:

DACAAR-Afghanistan Oct-3-2004 -- Mar-22-2005

•Planning and organizing the unit’s operational activities.

•Daily monitoring and supervision of all staff in the unit. Ensure that job descriptions are updated.

•Capacity building and training of all staff.

•Ensure that all staff members work closely as a team to optimize results.

•Ensure proper maintenance of the carpool of DACAAR in an accost-benefit manner.

•Closely monitor expenses for fuel etc. for all vehicles.

•Ensure that relevant spare parts are always available and that an inventory of the stocks is maintained.

•Monitor that transport is provided in accordance with guidelines for pick and drop as well as for other requirements, such as field visits, etc.

•Ensure that all valid documents are provided as required, among this all documents concerning registration, etc. of vehicles.

•Monitor and supervise the daily management of the carpool and drivers to ensure optimal use.

•Supervision of the daily planning and management of duties of security personnel /guards etc.

•Ensure that the security measures of DACAAR are always optimal and that guards are regularly monitored, up, dated and supervised.

•Overall responsible for all matters related to DACAAR rented properly and that enough telephone lines are available.

•Monitor and supervise the daily management of the Guest and Staff Houses.

•Supervise that all tasks are carried out in accordance with manuals and that these are constantly updated.

•Monthly report on activities, expenditures, use of, vehicles, etc. to the Chief of Administration.

•Overall responsible for the logistics database. Initiate improvement and further use of the database.

Title: Organization: Duration:

Administrator & Secretary University of Science and Technology, Jalalabad June.12.2000 – May.30.2001

Main duties:

•Pride a time management/diary services for the Chancellor of U.S.T. to the ensure ability to attend all key meetings at the appointed times.

• Provides complete correspondence services, routing correspondence as necessary and drafting replies where appropriate to ensure that all mails are dealt with efficiently.

• Establish and maintains records and filing system for stationary and arrange efficient operation of office equipment to ensure the deans of faculties can function effectively and efficiently.

•Make travel arrangements in a time-effective way, including booking itineraries/venues, ensuring the most effective use of Chancellor of U.S.T. time

•Communicate U.S.T. instructions or desires to various individuals and/or departments and furnish and obtain from other deans.

•Receives and screens telephone calls, letters, and visitors’ answers routine quest answers furnishes information as necessary to ensure availability of data and efficiency of service.

•Prepares routine letters, reports, and memoranda for U.S.T. signature gathers and summarizes data.

•Creates and maintains spreadsheet files.

•Keyboard reports, correspondence, memos, forms, agendas, and meeting minutes.

•Schedule meetings, attend meetings, take notes, and prepare meeting minutes.

Title: Organization: Duration:

Logistic Officer University of Science and Technology, Jalalabad Aug.01.1990— June.12.2000

Main duties:

•Ensure strong interaction with all sectors of the U.S.T. as well as vendors and customers.

•Responsible for having and maintaining accurate information regarding requisition and supply,

•Supervision of U.S.T. security relevant staff members and U.S.T. premises.

•Responsible inventory records for newly purchased items.

•Updating all inventory lists quarterly or based on need.

•Coordinate and process efficient methods for securing documentation files and outside information from customers and vendors

•Complete quotes for standard required items,

•Maintain the (U.S.T.) hostel, guesthouses, office buildings, and kitchen compound,

•Establish sources and costs for some components and processes.

•Work closely with Purchasing on transferring cost and source information.

•Review U.S.T. daily and process purchase orders to ensure timely delivery of materials.

•Effectively mitigate daily parts shortages and supplier delivery issues and report to management.

•Continuously communicate with the supply base regarding schedule changes, expedite/de-expedite, and overall supplier performance.

•Facilitate and manage any supplier issues (i.e. cost, quality, delivery, and customer service).

•Identify and evaluate potential suppliers in support of new product development.

•Request quotes and bids for stock and special-order items; prepare landed cost summary and comparison documentation.

•Manage inventory levels consistent with business goals by analyzing U.S.T., Bill of Material changes, obsolescence, and product launch affectivity dates.

•Complete training in support of continuous education goals student Warden at night in the hostel.

Title: Organization: Duration:

Student Supervisor University of Science and Technology 01.05.1990—08.01.1990

Main duties:

Supervision of (Student Affairs, Resolution of Conflicts, Conferences, & Study Tours) at U.S.T. for (daytime) & hostel Warden (nighttime)

03.Professional Training

1.(Jan 6–08.2020) HOSTILE ENVIRONMENT FIRST AID TRAINING (HEFAT-INSO)

2.(Nov 9–11.2014) Security Management Framework, Risk Analysis & Security Strategies (INSO)

3.(Mar 1–10. 2013) Working in Fragile Affected Situation (HELVETAS)

4.(Feb 28–Mar 4. 2010) Safety & Security/Crisis Management Training, Inc Crisis Management (Armadillo at Large)

5.(Nov 8–12 .2010) Developing Risk Management Awareness workshop (Church World Service) in Islamabad.

6.(Feb 10–12. 2011) Security Management Training (DACAAR/H.S.I.)

7.(July 26–27.2011) Crisis Management Training, Swiss Agency for Development & Cooperation (SDC).

8.(Apr 4.2012) Basic Fire Safety Training (UNDSS/INSO)

9.(Feb 10.2013) BACKS kills. (Armadillo)

10.(Aug 20–22.2013) E-Training Security Plan Development & Mainstreaming Security Risk Management {CWS-Church World Service)

11.(Oct 25–27.2015) Procurement & Contract Management Workshop (ASRA Consulting)

12.(June 2–12.2013) Effective Office Management Training (WELL DO/USAID)

13.(Feb 20–24.2005) Basic Management Training (Management Development Institute “MDI”).

14.(May 3–07.2009) Program Management Training (Institute Training & Management ITM) UK Training Unit.

04.Computer Skills

•Knowledge of Microsoft Office (MS Excel, MS Word, MS PowerPoint, Outlook)

•Google Earth

•Internet Data entry.

•Data analysis.

•Written communication.

•Teamwork.

•Document sharing.

•Typing

05.Language Skills:

Languages Speaking Writing Reading

English

V. Good

Excellent

Excellent

Pashto

Fluent

Excellent

Excellent

Dari

Fluent

Excellent

Excellent

Urdu Good V. good V. good

Arabic Good V. good V. good

06.References:

1.Professor David Eastmond

Retired University Professor.

Mobile: +1-951-***-****

Email: adxh2h@r.postjobfree.com

2.Elizabeth

Retired Lecturer

Cell phone: +1-951-***-****

Email: adxh2h@r.postjobfree.com

3.Abdullah Nabi

Case Manager Uplift Charity

Mobile: +1-714-***-****

Email: adxh2h@r.postjobfree.com

Contact this candidate