Mail Processing Executive Assistant
Resume:
DIANA PÉREZ LÓPEZ
********@*****.*** Hollywood, FL 786-***-****
Personal Information
Name: Diana Pérez López
Date of birth6: November 07, 1982.
Age: 40 years old
Civil Status: Married
Objectives
Demonstrate my skills, knowledge, and experience. Grow professionally and personally with. Develop methods or strategies to help families to stay organized, safe, and maintain order within their homes by also helping in the administration of the homes, as a right hand for the principals and their children, as well as solving the daily tasks and daily challenges that are present, this includes arrangements for travel, events, transportation, and vendors, schedules, manage and hire staff.
Education
Bilingual School New Alejandria.
Year 2000 High School Graduate (GED) with Emphasis in English
English Course
Year 2001 Adult Center Hallandale (Miami – United States)
Year 2002 MS Office (Bogotá – Colombia)
Year 2005 First Year in Law and Political Science
Colombia
Year 2007 Second Year in Law and Political Science
Panama
Year 2011 BS&C Panamá
QuickBooks
Year 2012 Bachelor’s degree in Law and Political Science.
Panama
Year 2013 Course in ISO 9001:2008: Fundamention of a Quality Management System
Colombia
Year 2013 Basic Accounting
Colombia
Year 2014 Associate Degree Business Administration
Panama
Year 2021 CPR/First AID
Red Cross Miami
Experience
Highbury Concrete – United States
Administrative Assistant/Document Controller – Currently
Responsibilities:
Support the office.
Take accident reports.
Follow up with employee's post-accident.
Assist with scanning safety documents.
Maintain employee record information by entering and updating active workers certificates / credentials.
Provide secretarial support by entering, formatting, updating company documents and printing.
Maintain employee confidence and protecting operations by keeping HR information confidential.
Market America - United States
Executive Personal Assistant- Year 2022
Responsibilities:
Handle sensitive and confidential information,
maintain filling system, including documents and contracts, such as car insurance, credit card records, personal budgets, etc.
Handle household projects, create inventory list, coordinate calendars of principals and the staff schedules.
Coordinates arrive guests and their reception and service.
Organize events, parties, and dinners (minimum 50 people).
Supervise vendors, contracts as landscaping, painters, and gardeners, etc.
Making travel arrangements.
Schedule appointments. Manage agenda.
Anticipate the wishes of the principal’s such as: food, time management, administrative support, etc. answer phone, screen call, and take messages.
Onboarding new vendors and staff members.
Scheduling and overseeing home maintenance
Serving as an all-around gatekeeper
Schedule appointments for the children and other family members.
Working closely with nannies, housekeepers, gardeners, drivers and other temp or permanent full staff year around to smooth operation of the family and house.
Help and be a support with the nannies, when somebody didn’t come to work, with the children, especially when the parents were traveling.
Manage the payments of bills and expenses.
Handling household bills, revaluating budgets, and systems
Collaborate with the account to make the payroll.
Running errands such as grocery shopping, special gifts, pick up and droop off things (prescriptions, dry cleaning, special orders, etc
Ensuring that all vehicles will be in perfect condition (fueled, cleaned, serviced)
Scheduling and overseeing home maintenance.
Booking high end travel for the principals and family.
Constanza Ochoa – United States
Executive Assistant. Year 2017 - 2020
Responsibilities:
Grocery shopping.
Hire staff.
Coordinate travels and reservations, Manage superheavy calendar, travel.
Shipping and mail processing.
Organizational projects.
Scheduling and overseeing home maintenance.
Serving as an all-around gatekeeper
Vendors, contractor, and painters’ management.
Organize events: planning parties, special events, and dinners.
Personal shopping for the principal.
Run errands.
Coordinate transportation.
Restocking supplies.
Schedule appointments.
Solving issues, making executive minded decisions regarding the running of the homes
Manage correspondence.
Anticipate the needs of the principal, with solving problems resolutions.
Answer and redirecting calls.
Manage superheavy calendar, and administrative things, such as: pay bills, petty cash, reconciliation statement.
Maintain the Principal’s reputations and relationships.
Organize, plan, and oversee meeting coordination. Ordering meals from caterers and restaurants.
Handle sensitive and confidential information, maintain filling system, including documents and contracts, such as car insurance, credit card records, personal budgets, etc. Initial search, contact and vetting of any potential new hires.
Paul Gold – United States
Executive Assistant / House Manager. Year 2016-2017
Responsibilities:
Grocery shopping.
Hire staff.
Coordinate travels and reservations, Manage superheavy calendar, travel.
Shipping and mail processing.
Organizational projects.
Scheduling and overseeing home maintenance.
Serving as an all-around gatekeeper
Vendors, contractor, and painters’ management.
Organize events: planning parties, special events, and dinners.
Personal shopping for the principal.
Run errands.
Coordinate transportation.
Restocking supplies.
Schedule appointments.
Solving issues, making executive minded decisions regarding the running of the homes
Manage correspondence.
Answer and redirecting calls.
Manage superheavy calendar, and administrative things, such as: pay bills, petty cash, reconciliation statement.
Booking high end travel for the executive and his family.
Organize, plan, and oversee meeting coordination. Ordering meals from caterers and restaurants.
Handle sensitive and confidential information, maintain filling system, including documents and contracts, such as car insurance, credit card records, personal budgets, etc. Initial search, contact and vetting of any potential new hires.
Constructions and Technologies R&S S.A.S. – Colombia
Business Advisor. Year 2014-2016
External business consultancy for import, translation, and accompanying travel for business in China.
Grupo Olloqui, S.A. – Panama
Executive Assistant. Year 2014 – 2015
Responsibilities:
Preparation of annual budget and monthly control of its execution.
Preparation of forecasts.
Bank loans.
Authorization and Control of purchases of equipment, tools and other inputs requested for production.
Signing of checks and authorization of payments.
Preparation of administrative, accounting and control policies.
Control and inventory of the tangible assets and assets of the company including the apartment equipment.
Control of the petty cash.
Control of vehicle maintenance, mileage, fuels.
Tax payment.
Rental and Property Maintenance.
Bank reconciliations.
Management of bank accounts.
Payroll.
Credit card reconciliation.
Booking high end travel, for the executive director of company
Accounts receivable.
Review of operational costs.
Preparation of presentations.
Management of Personal.
Riva, S.A. - Panama
Executive Assistant. Year 2012 – 2014
Responsibilities:
Reading of Technical Specifications, Bid and Addendum for public and private civil engineering projects.
Dexterity and ability to prepare and present documents, forms, tables, and tables.
Follow-up of the publications for tenders on the website.
Meetings for public and private tenders.
Collaborate with the Technical Manager in all aspects related to the projects in process of execution, tenders, subcontracts, accounts receivable, accounts payable and similar.
Preparation of the proposals.
Ovidio Diaz - Panama
Executive Personal Assistant. Year 2009 - 2012
Responsibilities:
Office family administration.
Preparation of budgets of the house and reports.
Management of staff in charge.
Inventory management.
Manage and direct the special projects assigned for the principals. Mail processing. Petty cash.
Organization and coordination of trips.
Accounts receivable and payable.
Purchases.
Scheduling and overseeing home maintenance.
Serving as an all-around gatekeeper
Reception and sending of mail.
Schedules. P
Perform multiple administrative and logistical things.
Follow-up of pending tasks.
Attended guests.
Hire staff.
Manage construction projects as renovation of entire guest house.
Family spends their time between their residences in New York and Panama City (Central America). Ensure all properties and grounds are in regulatory compliance with all required city, district, state, and federal ordinances and monitor the resolution of any open citations. Initial search, contact and vetting of any potential new hire.
Explore local doctors, medical providers, clubs, restaurants, and different kind of entertainment, and make suggestions.
Keep update the family calendar, for every member of the family, and maintain reminders for the important appointments.
Beatriz Salcedo – Panamá
Executive Personal Assistant. Year 2006 – 2009
Responsibilities:
Grocery shopping and run errands.
Event planning (50 people).
Handle household projects.
Create inventory list,
Coordinate calendars, and schedule appointments.
Arranging travel.
Processing packages, hire and manage staff.
Making appointments.
Handling household billing.
Maintaining cars.
Buying gifts on their employer s behalf.
Management skills.
Handle construction projects.
Ensure all properties and grounds are in regulatory compliance with all required city, district, state, and federal ordinances and monitor the resolution of any open citation
Serving as an all-around gatekeeper
Abilities
• Punctual
•Worker
• Proactive
• Creative
•Responsible
• Honest
• Organized
Initiative-taking problem solver
• Quick learning
•Generalship
•Decision making
• Ability to handle multiple issues simultaneously
• Analytical mentality, initiative, critical spirit
• Tolerant
• Patient
•Teamwork
Teachsavay (Apple and Windows-Microsoft office)
Self-motived
Flexibility
Attention to detail
MS Teams
Contact this candidate