Paula M Brown

***** * ********* ****

Goodyear, Arizona 85338

815-***-****

adxdrm@r.postjobfree.com

PROFESSIONAL SUMMARY Experienced Executive Administrative Coordinator seeking a position in a corporate environment that requires strong verbal, written, organizational, project and time management skills; pays close attention to detail; a critical thinker and problem solver as well as a team player that supports the advancement of an organization.

SKILLS

Microsoft Office 365 (Access, Excel, Word, Outlook, PowerPoint); Proficient in SharePoint, Microsoft Project, Adobe Photoshop, Acrobat DC, InDesign, Concur

WORK HISTORY

St Joseph Hospital and Medical Center (January 10, 2022 - September 6, 2022)

Unemployed to due Reorganizational Change

Administrative Assistant to Perioperative Business Manager

• Oversee day to day Leadership Activities

• Maintain departmental calendar

• Worked closely with Business Manager in maintaining and recording data collection

• Work independently and objectively to reach project goals

• Ability Create various data spreadsheets to be presented to Management

• Created department documents, as requested

• Ordered Supplies for various departments

• Attended and maintained meeting minutes

FIRST HOSPITALITY GROUP, INC (April 1, 2013 - December 31, 2020)

A Hotel Management Company located in Rosemont, Illinois with 3,000+ employees in 9 states

Unemployed due to Organizational Restructuring

CEO stepped down from his position and took on a full time Chairman roll - my position was retired.

Executive Assistant to the Chairman & CEO

•Oversee the day-to-day activities of the Chairman & CEO including the handling of phone requests/phone calls, maintain calendar, schedule meetings, manage information, coordinate travel logistics both domestic and international, prepare correspondence, reconcile corporate expenses.

•Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, and coordination of people and resources.

•Secretary to the Board of Advisor's which included the collection and preparation of materials as well as taking and transcribing the minutes of those meetings.

•Responsible for managing and creation of an investment database to be associated to a newly instituted Investor Portal

•Serve as liaison to Corporate Investors; knowledge of principles and processes for providing customer and personal services; responsible for managing, organization/coordination of records, monetary contribution, and investment portfolio. Research, draft and prepare marketing materials regarding the invest of existing and ground up development of hotels. Manage projects as assigned.

•Assist corporate General Counsel in proof-reading and preparation of necessary corporate documents.

Accomplishments:

•Implementation of the organization’s online "Investor Portal" benefiting its investors of real-time paperless access their documents, updates and investments resulting in cost-effective results.

•Execution of SharePoint to the company as both an internal Document Management and Collaborative Tool.

INDEPENDENT BUSINESS CONSULTANT (NOVEMBER 1, 2011 - MARCH 31,2013)

1.Local Registered Investment Advisory Entity - Assist as its ongoing project research coordinator for a boutique Chicago-based Registered Investment Advisory firm (RIA)

2.Start-up Private Equity Group - Responsible for maintaining the books and financial records of the entity; prepared their presentations and marketing materials.

3.Start-Up Law Firm - Organized its bookkeeping and filing structure to effectively conduct its day-to-day business operations.

INTEGRATION CAPITAL & TRADE, INC. (JANUARY 2, 2007 - OCTOBER 31, 2011) An investment banking company with locations in Chicago and Muscat Oman

Executive Administrative Manager

•Report directly to CEO and COO

•Managed all financial and administrative functions; assist with business development, marketing materials, finance, and accounting functions; assist with review and drafting of various corporate contracts

•Maintain executive calendar, making necessary travel arrangements both locally and international

Accomplishments:

•Implemented virtual home-based offices for US employees

•Participated in the opening of a global office in Muscat, Oman (February 2008)

•Implemented a document management system

•Negotiated vendor contracts

•Assembled an out-sourced technology team

GUIBORD HOMSY LLP (OCTOBER 15, 1994 - DECEMBER 31, 2006)

Chicago, Illinois

Executive Firm Administrator (OCTOBER 15, 1994 - DECEMBER 31, 2006)

Work directly with Firm’s Partners in both Chicago and New York on all daily business and client development perform financial, accounting and payroll functions; negotiate health and malpractice insurance; maintained the firm’s technology and document management functions.

Accomplishments:

•Implemented a document management and accounting system

•Renegotiated employee benefit, legal research, and utility contracts

•Created a paperless and researchable in-house pleading system

•Assisted partners in negotiated out of a Chicago lease

•Created and Implemented 3 virtual offices consisting of:

- VoIP phones, direct connection to document servers and virtual mailing addresses.

•Renegotiated existing telephone charges

•Reduced workforce from 4 part-time employees to 1 full time employee • Reduced total monthly operating overhead by approximately 40%

Executive Assistant / Paralegal (December 1, 2001 - December 31, 2002) Executive Assistant / Paralegal (October 15, 1994 - December 31, 2002)

EDUCATION

Roosevelt University - Paralegal Certificate

Micro Train, Computer Training School Completed Courses

SharePoint Foundation 2010, Basic & Advanced

Microsoft Project, Levels 1and 2

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