Administrative Assistant Executive
Resume:
OAKTON, VIRGINIA *****
EMAIL: ***********@*******.***
Objective: Bilingual Professional seeking an Administrative or
Executive Administrative Assistant position
Experience:
Public Health Attendant – PHA (Kindergarten)
Daniels Run Elementary School FCPS, Fairfax, VA (August 2022 to Current) $41,399.28
Assist with care and monitoring of a special needs student
Work with teacher and case manager to provide support to student and meeting Individual Education Plan (IEP) goals
Provide support to student in classroom
Attend and assist with specials classes (Music, PE, Library, Art, Spanish, Science)
Assist student with daily tasks like packing and unpacking backpack, washing hands
Assist with toileting, personal and facilities hygiene, assist with feeding as necessary
Change diapers and clothes with soiled
Assist and supervise leisure time activities
Assist with moving about the school and on and off the bus
Lift and move student from related equipment to participate in related activity
Enhanced Autism Instructional Assistant (K – 6th Grade)
Daniels Run Elementary School FCPS, Fairfax, VA (August 2021 to June 2022) $42,128.00
Performed curricular, instructional, clerical support to assist teacher and other staff in classroom or instructional setting
Worked with teacher to provide instructional and or developmental activities for students
Worked in the classroom of 8 students with Autism
Worked with teacher to provide support to students and meeting IEP goals
Attended daily morning meetings with students to assure they stay engaged and behave
Worked with students in classroom centers on specific work for data collection
Assisted students with daily tasks like unpacking and packing backpack, using the restroom, washing hands, getting snacks daily and as requested
Attended and assisted with specials classes (Music, PE, Library, Art, Spanish) to keep students seated and engaged in the specific class
When teacher was unavailable to teach a lesson, subbed for the class
Assisted with teaching basic skills and monitoring various instructional devices when applied
Assisted teacher with preparing various grade level instructional materials for students to work on IEP goals
Administrative Assistant II
Liberty Middle School FCPS, Clifton, VA (February 2021 to July 2021) $52,031.00
Planed, initiated, and managed administrative office activities
Served as the administrative assistant and office manager for the school’s administrative office
Appropriately handled supervisor’s phone calls, emails, responding to those that can be handled at the assistant level
Reviewed outgoing correspondences for format, spelling, punctuation, and grammar before submitting for supervisor’s review and signature
Signed materials with supervisor’s name to correspondences of routine nature
Resolved conflict associated with operation of the administrative office
Used computer software and related equipment to generate and produce confidential and general correspondence and other documents; attended meetings and conferences taking official minutes
Researched and developed material for use in official engagements
Maintain control of records on incoming correspondences and action documents and follows up on work in progress to endure timely response or action
Maintained supervisor’s calendar
Tabulates and prepares reports and statistical data
Coordinated meetings and conferences, scheduling time and place, and notifying attendees
Made travel arrangements
Transcribed information using various types of equipment
Performed related duties has required or assigned
Time and Attendance Processor (TAP) for 165 staff members and substitute teachers to ensure monthly and biweekly hours were imputed correctly
Worked closely with custodial staff of ongoing activities in the building
Handled issues concerning the school and school grounds
Assisted the Principal, Assistant Principal, faculty, and staff with questions and or student issues
Assisted teachers with issues concerning substitute teachers, making sure classrooms had coverage
Liaised with vendors for FCPS maintenance, and other outside contractors
Met with contractors to discuss work orders that were submitted
Administrative Assistant II
Cunningham Park Elementary School FCPS, Vienna, VA (February 2018 to February 2021) $52,031.00
Planned, initiated, and managed administrative office activities and resolved issues; performed related duties as required
Appropriately handled Principal’s phone calls, emails, responded accordingly, provided direct customer service to current and prospective parents, and staff with inquiries
Maintained incoming correspondences and action documents; ensured timely response on any action needed and provided outgoing correspondences for principal’s review
Maintained Principal’s calendar and coordinated travel arrangements
Coordinated meetings and conferences, logistics, researched and developed material for use in official engagements
Obtained student information from Student Information System (SIS) as needed
Communicated with custodial staff of any activities or issues related to school property; liaised with vendors for school photographs, FCPS maintenance, and other outside contractors
Compiled, retrieved, and reconciled monthly, quarterly, semiannual, and annual reports and monthly financial statements and communicated with Principal fund balances and expenditure requests from teachers or custodial staff
Maintained accounts involving various complex entries into multiple classes of accounts; analyzed and interpreted complex rules and procedures, deposited funds, wrote checks; entered financial data, recorded transactions into local school accounting system including extracurricular fees from teachers in accordance FCPS procedures
Ordered supplies, equipment, and other necessities using division wide system
Other duties include Time and Attendance (TAP), Community Use (organizations ability to rent out school space), SmartFind Express (platform for teachers to request a substitute), created Work Orders (platform for schools to submit repairs or issues with the school building), and met with contractors to discuss work orders; purchasing and assisted with coordination of faculty lunches and Professional Developments
Administrative Assistant
St. Bernadette Catholic School, Springfield, VA (September 2014 to June 2017) $38,384.00
Assisted the Principal, Assistant Principal, faculty and staff with questions or student issues
Answered phones and provided direct customer service to current and prospective parents
Prepared daily Student Attendance Report during Attendance Coordinators’ absence
Created monthly school activities calendar and monthly parents’ playground duty calendar
Served as copy manager for 55 Faculty and Staff members
Coordinated and used School Messenger Emergency System, using parent contacts information for early release due to inclement weather for school closings or building issues
Compiled family contact information of 435 students for annual school directory
Liaised with photography vendor, reviewed contact for Principal approval; coordinated and communicated photography student sessions for 485 students and staff
Liaised with vendors for copy machine inventories and IT support contract
Receptionist
Pulmonary and Medical Associates, Falls Church, VA (March to August 2014) $36,000.00
Greeted and checked in patients upon arrival and collected payments or copays
Scheduled appointments and follow-ups for patients and established new patient profiles
Answered phones and took messages for doctors
Assisted doctors and patients with scheduling appointments in the hospital (i.e. CAT Scans, MRI, blood work, sleep studies etc.)
Obtained patients lab and radiology results for doctors upon request
Wedding Planner
HJ Planners, LLC, Washington, DC (February 2009 to March 2014) $29,535.00
Planned, managed, and coordinated 52 weddings a year; conducted initial consultations with clients to discuss their desired wedding and budget; provided available wedding packages accordingly
Scheduled and coordinated with clients to tour suitable wedding venues and meet with vendors, such as florists, photographers, caterers, bakers, and invitation designers
Negotiated best contract rates with venues, caterers, entertainers, and other vendors; reviewed contracts to ensure costs stayed within clients’ budget
Prepared and presented various wedding proposals to clients for final approval and signature; submitted payment as required
Contacted and coordinated with contracted vendors prior to wedding event date to confirm order, delivery and pickup details were met in a timely manner
Coordinated and created a detailed timeline of wedding event for the vendors and bride
Coordinated, managed all onsite details day of wedding event and ensured a final walk through was conducted upon take down after event
Additional Skills:
Fluent Spanish speaker
Proficient in Microsoft Office Suite: Word, Excel, PowerPoint
Proficient in Google Documents
Notary Public (Expires in June 2023)
Professional References:
Kate Hebert, 505–231–6315 Enhanced Autism Teacher, Daniels Run Elementary
Adam Erbrecht, 703–988–8100 Principal, Liberty Middle School
Sandra Donlon, 703–988–8100 After School Activities Director, Liberty Middle School
Beth Monroe, 571–286–9640 Principal, St. Bernadette Catholic School
Lauren Levine, 240–418–1138 HJ Planners
Erica Riley, 703–303–3367 Principal, Stenwood Elementary School
Beatriz Urdiales Madan, 703–242 9683 Volunteer Position
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