BIANCA M. MADURO

**** *. ****** **, **** Chicago IL 60605

Phone 340-***-**** • E-mail adxbjv@r.postjobfree.com

SKILLS

● Knowledge of procure-to-pay transaction cycle and OMB A-87 and A-133

● Proficiency in Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook)

● Strong analytical skill, very organized and detail oriented.

● Ability to manage multiple priorities and adapt to changing priorities with tight deadlines in a fast-paced environment

WORK EXPERIENCE

Accounts Payable Reimbursement Specialist 2021-Present Chicago Public Schools, Chicago IL

● Processing Reimbursement Requests for school based staff and Central Office to ensure compliance with Board Policy

● Respond to Department/Central Office inquiries on employee reimbursements

● Answer phone calls timely and respond professionally and accurately to intern all customers

● Track and record transactional data

● Review and elevate receipts to determine if expenses are allowable

● Financial data entry

● Review and provide feedback for monthly statements for vendors Federal Grants Accounts Payable Specialist, 2016-2021 Office of Management and Budget, St. Thomas USVI

● Respond to vendors inquiries regarding Purchase Order and invoice payment status: telephone & e-mail

● Review (3-way matching) and enter invoices in the system and release them for review and processing.

● Tracking outstanding invoices and communicating to the vendor the list of missing deliverable delaying the payment

● Review sub-grantee expense supporting documentation and reconcile outstanding advances

● Review service provider’s and contractor's requests for payment and supporting documentation

● Process the check-run (issue payment to vendor) and Reconcile Payment issued with Invoices approved for payment

● Prepare the drawdown and supports for management review

● (E-mail) purchase orders to vendors as soon as they are converted.

● Daily monitoring Receiving Report and ensure the vendor submit timely accurate invoice for items received

● Ensure proper supporting documentation is submitted for PO Modification prior processing

● Ensure accurate and timely updating of all Open-Grants outstanding POs and associate Invoices.

● Bring any discrepancy between PO-Invoice-Shipment to the attention of the vendor and Program management.

● Communicate timely to the Program Manager any issue that may all delay delivery of your order such as items not available for immediate shipping (backorder) and/or item no longer available (discontinued).

● Maintain the Vendor Database: ensure proper documents on file: W-9, ACH authorization, Business license…

● Maintain and update Accounting Policies and Procedures, including cash disbursement internal control

● Conduct Accounts Payable Processing capacity building training to the client employees

● Assist with month-end closing (reconciliations and analysis) and Assist in preparation of Monthly Grant report due to OMB

● Assist the Manager with A-133 audit supports requested BIANCA M. MADURO

1135 S. Delano CT, E728 Chicago IL 60605

Phone 340-***-**** • E-mail adxbjv@r.postjobfree.com

Sr. Accounts Payable Specialist, 2010 to 2016

Bazilio Cobb and Associates (BCA), St. Thomas USVI

● Respond to vendors inquiries regarding Purchase Order and invoice payment status: telephone & e-mail

● Review (3-way matching) and enter invoices in the system and release them for review and processing.

● Tracking outstanding invoices and communicating to the vendor the list of missing deliverable delaying the payment

● Review sub-grantee expense supporting documentation and reconcile outstanding advances

● Review service provider’s and contractor's requests for payment and supporting documentation

● Process the check-run (issue payment to vendor) and Reconcile Payment issued with Invoices approved for payment

● Prepare the drawdown and supports for management review

● (E-mail) purchase orders to vendors as soon as they are converted.

● Daily monitoring Receiving Report and ensure the vendor submit timely accurate invoice for items received

● Ensure proper supporting documentation is submitted for PO Modification prior processing

● Ensure accurate and timely updating of all Open-Grants outstanding POs and associate Invoices.

● Bring any discrepancy between PO-Invoice-Shipment to the attention of the vendor and Program management.

● Communicate timely to the Program Manager any issue that may all delay delivery of your order such as items not available for immediate shipping (backorder) and/or item no longer available (discontinued).

● Maintain the Vendor Database: ensure proper documents on file: W-9, ACH authorization, Business license…

● Maintain and update Accounting Policies and Procedures, including cash disbursement internal control

● Conduct Accounts Payable Processing capacity building training to the client employees

● Assist with month-end closing (reconciliations and analysis) and Assist in preparation of Monthly Grant report due to OMB

● Assist the Manager with A-133 audit supports requested Accounts Payable Specialist 2010 to 2010

Alvarez & Marsal (A&M), St. Thomas USVI

● Management and follow-up on invoice approvals to ensure timely processing and payment to vendor invoices

● Reconcile vendor statements, research and correct discrepancies

● Process the check-run (issue payment to vendor) and Reconcile Payment issued with Invoices approved for payment

● Investigates and resolves problems associated with processing of invoices

● Receives, researches and resolves a variety of routine internal and external inquiries concerning payment status, including communicating the resolution of discrepancies to appropriate persons

● Answer AP related questions back to internal and external employees or vendors

● Responsible for data entry necessary to accurately maintain the vendor master files in the accounting system

● Retrieve documentation timely and accurately during audit process Accounts Payable Coordinator 2008 to 2010

Kazi Management, St. Thomas USVI

● Processing invoices for payment in the accounts payable department.

● Match up the Purchase Order or Purchase Voucher to the invoice while checking to be sure the amount charged is the same as on the PO. Make sure all items have been received. Code invoice properly.

● Reconcile vendor statements. Researching payments as needed.

● Assist with monthly closing of records.

● Communications with vendors regarding issues with payment, invoices, etc. BIANCA M. MADURO

1135 S. Delano CT, E728 Chicago IL 60605

Phone 340-***-**** • E-mail adxbjv@r.postjobfree.com

Cashier 2007 to 2008

Four Seasons Farms, St. Thomas USVI

● Quickly and accurately scan and bag all items, handles money and collect payments.

● Ensures that all customers are treated in a prompt, professional and courteous manner.

● Greet and Engage Customers in a friendly and enthusiastic manner Cashier 2006 to 2007

Food Center, St. Thomas USVI

● Receive payment by cash, check, credit cards, vouchers, or automatic debits

● Issue receipts, refunds, credits, or change due to customers

● Count money in cash drawers at the beginning of shifts to ensure that amounts are correct and there is adequate change.

● Establish or identify prices of goods, services or admission, and tabulate bills using calculators, cash registers, or optical price scanners.

EDUCATION & CERTIFICATIONS

● Lean Six Sigma Yellow Belt Certification, 2019

● The New Uniform Grant Guidance Certification, 2019

● Ethics, Audit Reporting, and Contract/Procurement Fraud Certification, 2018

● Bachelor’s Degree in Accounting, 2022 (Ashworth College Online)

● Associate Degree in Accounting, 2008 (Kaplan University Online)

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