Executive Assistant Administrative

Cornichee Brewer

**** * ******* ***** ******* Unit 163 Wilmington, CA

310-***-**** / 310-***-**** ********@*****.***

QUALIFICATIONS SUMMARY

Executive Assistant Vendor Relations Purchasing Coordinator

Accomplished office professional with progressive experience and demonstrated success providing effective solutions in areas of purchasing, document control, and payroll. Instrumental in reviewing existing business processes, identifying inefficiencies, and bringing forth solutions.

Areas of strength include:

Proficient in Microsoft Outlook, Word, Excel, PowerPoint, Visio, Concur, Workday, Adobe Acrobat, PeopleSoft, Lotus Notes, HRIS, Maximo, Ariba System, Passport, IBUY and SAP, Timberline, Sage 300 Construction and Real Estate.

EDUCATION

University of Phoenix – Phoenix, AZ

Master of Business Administration – In progress

Bachelor of Science in Business Management – completed 1/2023

Associate of Arts – completed 2/2020

PROFESSIONAL EXPERIENCE

Charles R. Drew University of Medicine and Science – Los Angeles, CA 3/2023 - present

Executive Assistant to the Associate Provost of Academic Affairs

Manage day to day schedules, calendars, communications, events, and agendas in such a way the Associate Provost can complete their obligations in an organized and efficient way.

Organize meetings and events, including scheduling, reminders, creating agendas and meeting materials, taking meeting minutes and organizing in-office requirements (catering, conference rooms, etc.)

Ensure leaders are well-informed of priorities, timelines, and challenges in a timely manner.

Provide executive administrative support to assigned CRU executives and leadership team members.

Interface and collaborate with the President’s Office and other Executive Management to align with the smooth functioning of the office space and to build a sense of community within the office and a welcoming environment for visitors (whether they are internal Supernal employees traveling to the site; external visitors; or WFM colleagues that may be in Los Angeles on business)

Coordinate with other Executive Assistants regarding activities and requests for the South L.A. office.

Provide additional administrative support, including but not limited to: domestic and international travel management, receive and direct daily visitors appropriately, answering, screening, and forwarding incoming phone calls, receive and distribute mail, liaising between Associate Provost and internal and external contacts, expense management and event registrations

Providence Little Company of Mary - Torrance, CA 10/2021 – 3/2023

Executive Assistant (Cath Lab/Radiology/Cardiology/Cardiovascular Services

Provide executive administrative support to assigned CRU executives and leadership team members.

Perform a wide variety of functions independently, exercising confidential discretion and sound judgment.

Plan and orchestrate work to ensure the executives' priorities are met, organizational goals are achieved, and best practices are upheld.

Coordinate complex scheduling and calendar management.

Prepare and/or edit e-mail communication on behalf of the Executive or team, as requested.

Assist in the preparation of internal and external meetings, coordinate staff meetings, and other internal meetings and/or conference calls ensuring all logistics and materials are complete.

Coordinate Domestic and International travel arrangements and resulting expense reports. Maintains control of team expenses and travel

Prepare spreadsheets, email communications, documentation, presentations and reports, as requested.

Organize and maintain files, correspondence, records and other documents.

Provide backup support to other department administrators as needed.

Take on special projects from conception to completion.

Other administrative tasks and projects as assigned/needed.

Provide backup support office manager, as needed.

Collaborate with other business units across the company including Accounting, Facilities, IT, HR, Travel and Security departments.

Schedule and arrange logistics for large group/divisional meetings for both internal and external attendees.

Assist with data management such as excel spreadsheets, SharePoint sites.

Assist with review and organization of third-party surveys and data management.

Budgeting Assistance and coordination

Assist with compiling annual reports and state audit data and communications.

Manage client account lists accessing vendor websites.

Assist with review and organization of department resources such as department guidelines, loss control resources, training materials, presentations, etc. (governance)

Participate in department and executive leadership team meetings. Capture minutes/takeaways

Meeting scheduling / coordinating / follow up for unit executive and team calendars.

Datamatics (Contract)- KBR/Honeywell - Torrance, CA 1/2021 – 10/2021

Sr. Logistics Coordinator (GAM Department)

Coordinated the organization's daily logistical operations, including inventory control, order fulfillment, and distribution. Organizes warehousing for goods. Reviews inventory to ensure that product adjustments are properly applied.

Ensured on-time delivery of goods to customers, by investigating and resolving detention issues.

Supported team members in resolving issues and/or discrepancies.

Collected and create reports to support and manage weekly, monthly, and/or Annual Material Metrics

Expedited the flow of material, parts and assemblies.

Received material against receiving documents.

Routed material to assigned storage locations.

Stored, stacked or palletized material in accordance with procedures.

Maintained records of Engineering Property.

Processed Cost, No Cost, and Production Transfers

Ensured complete and accurate records.

Filed all incoming and outing records in designated location.

Responsible for inventory planning at critical supplier sites.

Maintained demand & supply plans in ERP based on financial plans & opportunities using sound understanding of current SCM concepts.

Managed supply issues, shutdowns, new demands, unhealthy stock levels.

Build relationships with suppliers and internal customers.

Executed on the global sourcing strategy to ensure low-cost materials for the production of goods.

Northrop Grumman - Redondo Beach, CA (Contract) 12/2018 – 3/2020

Executive Assistant (RTO Department)

Programs such as GBSD, P093 Responsible for processing client transactions, print jobs, running reports, coordinating access to the database, and interfacing with other applications. The database is used for storing two types of objects: the business-generated data and the SAP application programs. The business-generated data represents data objects created by users as part of various business processes. For instance, sales orders or customer master records are classified as business-generated data.

Coordinated executive communications, including taking calls, responding to emails and interfacing with clients.

Prepared internal and external corporate documents for team members and industry partners. Scheduled meetings and appointments and managed and prepared domestic and international travel itineraries.

Demonstrated knowledge of proper business protocols and procedures in keeping confidential documentation concealed.

Prepared monthly expense reports in Concur.

Verified purchase requisitions by comparing items requested to master list; clarifying unclear items; recommending alternatives.

Forwarded available inventory items by verifying stock, scheduling delivery.

Prepared purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department.

Obtained purchased items by forwarding orders to suppliers; monitoring and expediting orders.

Verified receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers.

Authorized payment for purchases by forwarding receiving documentation.

Maintained information accessible by sorting and filing documents.

Responsible for inventory levels and future projection for finished products and establish inventory strategies in support of sales.

Collaborated and participate in process improvement projects.

Evaluated reports on future demand and take action to cover forecasted demand 60 days out or longer.

Maintained monthly inventory budget within 5% of projections.

Released purchase orders for production material, floor stock items and handle all purchases to support the business as needed.

California State University Dominguez Hills Office of Student Affairs - Carson, CA (Temp Pool) 10/2018- 12/2018 Executive Administrative Analyst

Provided assistance to the Assistant to (4) Vice President for Student Affairs.

Coordinated meetings, managed schedules, made appointments, arranged travel, screen and delegate incoming calls, and provided other general assistance as required.

Performed potentially confidential and complex administrative duties involving Excel, Word and PowerPoint including, typing letters, creating/updating spreadsheets, and compiling presentations.

Exhibited a strong attention to detail, ability to adapt to daily schedules and routines, and a focus on efficiency without sacrificing quality.

Provided project management and maintained momentum on high-priority projects, including but not limited to staffing and resource planning, onboarding new department members, space planning, and strategy development for efficiency among teams.

Demonstrated effective oral and written communication skills.

Good time management and attention to detail.

Ability to multitask and work well under pressure.

Maintained the Associate Vice President for Student Success calendar management, scheduling routine and special meetings independently, travel management for Associate Vice President, document creation with minimum instruction, data management involving assessment efforts and preparation of standard reports.

Assisted the Associate Dean of Students to include calendar management, scheduling student and off campus appointments. Assist with preparing confidential student discipline documents and travel management for Associate De an of Students and student group travel.

The California Endowment Los Angeles, CA (Contract) 9/4/2018 – 9/24/2018

Sr. Administrative Assistant to the Director of Healthy Communities

ACT-1 PERSONNEL SERVICES

Organized and expedites flow of work through the director’s office / administrative department. Initiates follow-up action. Serves as resource to others on departmental and university procedures or in the resolution of moderate to complex problems or issues. Interacts with university offices and/or supervisor’s subordinates to facilitate communications and information exchange.

Composed and produces a variety of business correspondence, reports, confidential documents and/or forms, and related materials.

Ensured confidentiality and controls access to sensitive information.

Coordinated and assists with department functions, as assigned, such as seminars, workshops, faculty visits, etc. Arranges with vendors for catering and logistics for sites/facilities and any equipment needed.

Screened and prioritized incoming calls, emails and requests. Determines what contact or action is required for satisfactory disposition. Responds to inquiries or requests for information or refers to supervisor, as appropriate.

Maintained departmental database and related records.

Made travel arrangements - domestic and international and subsequent expense reports/reconciliation.

Assisted in maintaining office equipment and purchases.

IRWIN INDUSTRIES/PARK MANAGEMENT SERVICES, INC. Long Beach, CA 1/2014 – 8/2018

Quality Control Coordinator

•Created, filed, and maintained inventory log folders for all welders tested by company.

•Managed National Board documentation including registration numbers, R-1, R-4 and other necessary paperwork and served as point of contact for authorized inspector who validates work for the National Board.

•Completed a broad variety of administrative tasks including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Planned, coordinated and ensured the Manager schedule is followed and respected.

•Acted as a "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Managers time and office. Researched, prioritized, and followed up on incoming issues and concerns addressed including those of a sensitive or confidential nature.

•Maintained calendars and synchronized with master department calendar as needed; made necessary arrangements for appointments, meetings, seminars, conferences, or travel in a timely manner.

Managed the flow of information from multiple sources into the department or departments; prioritized and coordinated responses, and ensured appropriate documentation is always maintained.

Answered the telephone promptly, responded to inquiries and requests for information, and provided assistance or direct calls to the appropriate party in a timely manner.

Read and respond to incoming correspondence and prepared outgoing communications.

Routinely scheduled appointments and events notified all participants in a timely manner.

Made travel arrangements and prepared and processed expense reports.

Provided logistical support to meetings and other events to ensure successful outcomes – i.e., located meeting sites, arranged catering, audio/visual and room/meeting requirements, etc.; provided other meeting support such as agenda and materials preparation, attended meetings and recorded and distribute minutes or other meeting documentation.

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