Executive Assistant Senior Administrator

NIKOLA GILL

La Palma, CA 714-***-**** **.**********@*****.*** www.linkedin.com/in/nikolagill-executive-assistant/

PROFESSIONAL SUMMARY

Senior C-Level Executive Assistant offering over a decade of proven ability to provide superior administrative experience in a variety of corporate industries to C-level Executives. Prioritizes conflicting needs and handles work expeditiously and proactively. Follows through on projects to successful completion, often with deadline pressures. Highly adept at managing busy schedules, including complex and last-minute changing of travel arrangements.

Key Areas of Expertise

Master Organizer – Time Management – Excellent Verbal And Written Communication – Problem Solver

Resourceful – Strategic Planning – Critical Thinking – Gatekeeper – Proactive – Discretion – Confidentiality

PROFESSIONAL EXPERIENCE

Stanley Black & Decker 2019-2023

Stanley Black & Decker is a Fortune 500 world-leading American manufacturer of industrial tools and storage, commercial electronic security and engineered fastening systems.

Executive Assistant to Senior Vice President and President, Brea, CA, and Remote

Managed calendar proactively with a high volume of meeting requests

Oversaw and organized inbox, responding and actioning when needed

Spearheaded extensive and complicated travel plans – private and commercial – national and international

Functioned as the gatekeeper and primary liaison between Executives and other staff members

Reconciled travel and expenses through SAP/Concur

Handled workflow approvals

Attended key meetings to track and help drive the completion of key deliverables

Served as a delegate in multiple approval systems

Set up Zoom webinars, ran meetings, advanced slides, and scheduled speakers and presenters

Composed and prepared correspondence on behalf of the Executive

Supported with presentations, reports, and documentation

Coordinated materials prior to meetings/events and set up pre-briefs

Reviewed outgoing correspondence for accuracy, format consistency, signatures, and conformance with executive procedures

Governed office services: liaised with vendors and ordered and stocked supplies

Championed large events, logistics, catering, accommodations, and materials for company and clients

Maintained a strong working relationship with other departments

Worked as a partner with the corporate executive team, anticipating needs and gaps

Leach International (Formerly Esterline Power Systems) 2017-2019 Esterline Power Systems (Leach International) designs and manufactures a broad range of high-reliable power switching assemblies, relays, and control components and equipment for aerospace, rail, and high-end industrial applications worldwide

Executive Assistant to the Unit President and VP of Sales, Buena Park, CA

Oversaw fluid calendar requests, meeting invites, and logistics as well as travel company-wide, department-managed budget, including analyzing and forecasting

Ran daily sales report and created variance from the in-house system

Acted as the main approver for expenses from executives and team members

Managed workflow for Executive’s direct reports

Leach International continued

Administered weekly sales report: collation of information, consolidation of data into one report, and updating budget data

Prepared and audited all commission reports (nationally and internationally) by territory; prepared for payment (via percentage); and gave backup data to reps and in-house regional sales

Acted as the delegate for President in projects, company initiatives, and any assigned action items

Organized conference calls and video conferences to include multiple countries and time zones

Managed business conferences, meetings, and events to include accommodation, transportation, meals, venues, presentation materials, and other associated activities

Compiled and submitted President's monthly report along with MMR's

Prepared presentations using PowerPoint and other standard software tools

Actively participated in the Quality Improvement System and in Lean, 6S initiatives, Trade Compliance initiatives

Participated in Union negotiations

West Coast University 2013-2017

West Coast University (WCU) is a private university with a singular focus of educating healthcare professionals.

Executive Assistant to President and CEO, Irvine, CA

Oversaw the daily operations of the CEO and President’s Office by providing heavy calendar management including complex scheduling; managed independent projects; conducted research and data analysis

Managed workflow by creating, maintaining, and monitoring task list of current projects for all C-level executives and kept CEO regularly updated and on task

Action and approval on behalf of the CEO, including those of a highly confidential or critical nature. Prioritize and determine the appropriate course of action, referral, or response, exercising judgment to reflect CEO’s

Organized domestic and international travel arrangements

Built and developed a business relationship with London Hospital for Oxford Honor Program

Drafted correspondence and reports

Managed and supervised support administrative staff

Represented CEO in meetings

Managed and coordinated internal and external events on an international scale

Managed policy changes and processes

Conducted research and analysis internally and externally

Curated an organizational system and electronic databases

Developed and instituted the use of standard templates for meeting agendas, meeting minutes, and presentations

Managed and assisted on various projects independently and on behalf of the president and CEO

Created processes for the Executive team to communicate more efficiently

Developed and managed projects

Participated in strategic planning to determine the scope and objectives of each project

Leveraged strong analytic skills to solve problems and make decisions based on limited precedents or guidelines

Maintained project work plans, revising and communicating changes to needs and requirements

Determined resource and skill requirements and team member roles and responsibilities

Communicated effectively with leadership in the business and within IT and tailor communications to all levels within the organization including Executive Management

Managed reviews and delivered reports and other projects and supported campus projects and activities

Chaired team meetings

EDUCATION

BA Law, University of Westminster, London, UK

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