Administrative Assistant Front Desk

Location:

Posted:

May 23, 2023

JEZEL DE LA ROSA

New York, N.Y. 718-***-**** ********@*****.***

EXPERIENCE

· Managed conference rooms and scheduled meetings via Zoom for team members as well as interviews with prospective candidates.

· Assisted various departments with ad hoc jobs including but not limited to: printing, scanning, book binding and preparing FedEx packages.

· Monitored visitor access, kept daily attendance, and vaccination records using Excel.

· Received and sorted mail; shredded confidential documents.

· Recorded item inventories and reported those that needed to be reordered such as: snacks, milk, and various office supplies.

2013-2020 Senior Receptionist, Amster, Rothstein & Ebenstein LLP

· Provided front desk coverage to the firm; screened calls, guests and correspondence.

· Arranged car service, hotel reservations, and airport pickups for the partners and high- profile clients.

· Supported attorneys by entering in their working time, inputting their CLE credits into several databases, and running personal errands for them.

· Maintained overall appearance of the front desk area and ordered supplies as needed.

· Assisted Human Resources with paid time off, employee attendance, and the onboarding of new employees.

· Responsible for communicating with external vendors and management regarding building issues, new products, and pricing.

· Coordinated weekly lunches for partners as well as internal/external meetings of varying sizes and ordered food as necessary.

2010-2013 Administrative Assistant, The Cognitive Therapy Center of New York

· Greeted guests and alerted respective therapists of their arrival.

· Processed credit card and cash payments for patients, while using QuickBooks to document all transactions.

· Maintained the inventory of office supplies and was responsible for the overall appearance of the Center.

· Collected and made bank deposits of varying amounts. SKILLS

· Fluent in English and Spanish, with a working knowledge of Arabic.

· Proficient in the use of Microsoft Office Suite, QuickBooks and able to quickly learn new softwares when needed.

· Expert in maintaining office equipment and troubleshooting any issues.

· Able to type approximately 60 words per minute.