Administrative Assistant Office

ROSETTA MATTHEWS

Piscataway, N.J · 908-***-****

************@*****.*** · www.linkedin.com/in/rosettamatthews

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EXPERIENCE

JULY 2019 – AUGUST 2021

OFFICE ASSISTANT, BSI

• UPS Shipping

• Organize and coordinate meetings; reserve conference rooms for off site meetings

• Created and managed travel reservations for employees.

• Clerical duties including filing; faxing; scanning; answering and directing calls; email correspondence

• Edit documents for HR and submit

• Managed inventory; ordered office supplies

• Review onsite supplied AV and order other needed AV.

• Supply credit card payment.

• Follow up for discrepancies on receipts/reconciliation.

• Place catering order for off-site in-office meetings.

• Customer service skills; faxing; scanning; email correspondence; multi-tasking; Microsoft Office;

Internet;

JANUARY 2019 – JUNE 2019

HR ADMINISTRATIVE ASSISTANT, Convatec

• Managed day-to-day operations of Human Resources

• Meet and greet visitors in a warm and friendly manner, quickly identifying their needs.

• UPS Shipping

• Organize and coordinate meetings; reserve conference rooms for meetings

• Created, managed and modified complex travel reservations for employees.

• Create access badge for new hires and visitors

• Clerical duties including filing; faxing; scanning; answering and directing calls; email correspondence

• Edit documents for HR and submit

• Complete expense reports in SAP Concur

• Managed inventory; ordered office supplies

• Handled phones and faxes

• Monitored office supplies

• Composed expense reports

• Handled travel orders and travel vouchers

• General clerical support duties including scheduling and placing orders

• Ordered and distributed work orders

OCTOBER 2014 – JULY 2016

PROGRAM COORDINATOR, The scienomics group

• Responsible for securing venue logistics and contract negotiations for healthcare programs.

• Review onsite supplied AV and order other needed AV.

• Supply credit card payment.

• Follow up for discrepancies on receipts/reconciliation.

• Coordinate with the program manager in order to meet any special request.

• Place catering order for in-office meetings.

• Skills Used

• Customer service skills; faxing; scanning; email correspondence; multi-tasking; Microsoft Office;

Internet;

JANUARY 2014 – AUGUST 2014

LOGISTICS COORDINATOR, Advance health media

• Created itineraries for healthcare program speakers.

• Coordinated travel accommodations (flight, hotel & car rental) with program speakers & travel

agency.

• Organized event & travel logistics between ground support host & program speakers.

• Managed prepayment for speaker’s hotel accommodations and hotel payment authorization forms.

• Developed email and paper correspondence for data verification.

• Created invitations for and maintained attendance for company sponsored programs.

• Properly organized and filed necessary paper and electronic documentation.

• Prepared older files for offsite storage.

EDUCATION

JUNE 2007

DIPLOMA, Plainfield High School

OCTOBER 2011

CERTIFICATE, Sanford Brown

MAY 2019

LICENSE, EMPIRE BEAUTY SCHOOL

SKILLS

Client Communication

Project Planning

Reconciliation

Customer service

Project Management

Active Listening

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