Human Resources Data Entry

Noemi (Mimi) Lopez

*** *. *** ******

Crystal City, TX 78839

830-***-**** - **********@*****.***

Objective

Seeking a position where I can apply my past and current work experience and be an asset to the Company as well as attaining personal satisfaction.

Education

Bachelor of Arts degree from Sul Ross State University, May 2003

Major: Interdisciplinary Studies

Courses included: Teaching of Reading, Reading Skills for Content Areas, Teaching Reading to the Exceptional

Child

Associate of Applied Science from Southwest Texas Junior College, Major – Data Processing, May 1981

Work Experience

Business Office Facilitator Crystal City ISD 07/2021 – 01/2023

Oversaw Payroll Dept – Extra duty pay timesheets, Benefits administration, employee benefits deductions, payroll/accounts payable payables, Workers’ Comp, Texas workforce – unemployment forms and other duties.

Oversaw Food Service Dept – Payroll, submit claims for reimbursable meals, menus, Invoices to be paid, invoices to be sent out. Accounts Receivable for all a la carte sales. Answer all questions in FDA audits and everything to be properly filed away.

Oversaw and assisted Accounts Payable Dept – Reviewed all invoices to be paid. Ensured all invoices matched the receiving. If credit memos were to be issued, followed up with the company to ensure proper credit was issued. Ran Payables weekly, stuffed and mailed out payments. Ran all travel checks and documented when employees received their check and ensured the receipts were in order with their check/spending. Collected money left over.

Food Service Manager Crystal City ISD – 07/2020 – 06/2021

Oversaw daily operations of food service. Review the daily registers to ensure that all plates were charged as reimbursable plates, if applicable. Collected all monies paid by students/teachers for a la carte sales, counted and deposited.

Reviewed menus, food orders and food invoices for accuracy.

Did accounts payable for invoices incurred by the dept.

Did the claims for the reimbursable meals in a timely manner.

Did the Payroll for this department – timesheets, absences reports, state/local leave, leave of absences.

Prepared all the information for our annual FDA Audit.

Payroll Clerk Crystal City ISD 03/2018 – 06/2020

Prepare and run Payroll - Prepare extra duty time sheets for data entry, attendance deductions, benefits, and ensure that proper signatures are on file.

Ensure that Retirements, resignations, promotions, demotions, lateral moves, TRS 7s are properly documented and paid correctly and in a timely manner.

Benefits Administration – Offer new hires and rehires, CCISD benefits. Assist with properly filling out forms. Adding, canceling, adjusting, not only to the CCISD Payroll software, TxEIS but also to the Vendors websites – BCBS and FFGA.

Payroll-Accounts Payables – Reconcile all Payroll A/P vendor invoices and pay in a timely manner. Including child support, payroll taxes, TRS, health and Cafeteria plan.

Prepare Payroll Reports – Tax reports semi-monthly and quarterly reports, DOL-BLS monthly reports, wage reports quarterly.

Prepare all Workers’ Compensation first report of injury and follow up reports.

Texas Workforce – Unemployment Reports.

File all documentation and keep it under lock and key.

Federal Programs Secretary Crystal City ISD, 03/2016 – 03/2018

Records, Reports and Correspondence – Prepare written correspondence, forms, schedules, meeting agendas, tutoring lists, graduation lists, and campus communication as requested.

Maintain daily attendance logs and records of absentees.

Monitor and process personnel time records including leave requests, reports, Time & Effort records, reconciliation records, extra duty forms. Compile information and submit according to deadlines.

Maintain grant documentation records including purchase orders, travel forms, extra duty forms, parent/community involvement sign-ins and agendas, parent notifications, and school calendar of events.

Reception and phone – Schedule meetings and appointments and maintain Calendar for Director.

Files – Maintain physical and computerized files including mailing lists, student records, visitor logs and office communication. Update handbooks, policy manuals and other documents assigned.

Maintain Tutoring Logs for all Campuses for Migrant students.

Attended for two years Migrant NGS and ID&R Trainings at Region 20. I also attended ACET 2017 Spring Conference in Austin which included ESSA & McKinney – Vento Homeless Ed, General sessions of ASSA, TEA, Grant Application Management, Grant Application changes.

Property Manager/Administrative Assistant, Eagle Ford Shale Housing, LLC, Carrizo Springs, TX 09/2015 – 03/2016

Collect all data – Payroll, Human Resources, Accounts Payable/Receivable, and Safety – Scan and submit all documents to the Outsource office on a weekly basis.

Recruit, screen, interview, and on boarding on all new hires and rehires.

Prepare Employee Status Forms – New Hires, Promotions/Demotions, Transfers, Leave of Absence, Terminations and submit to Regional Manager for approval and forward to Outsource Office.

Maintain all Employee Personnel files, medical files. Developed and maintained an excel spreadsheet Matrix of all personnel activities (new hires, promotions/demotions, transfers, etc.).

Assist with developing and revising various reports on excel including Weekly Purchase Orders, Projected Work Schedules, Weekly Time Sheets to ensure promptness and accuracy.

Assist with developing Standard Operating Procedures and Job Descriptions.

Answer all incoming phones calls and inquiries. Followed up with Outsource Office on inquiries to ensure they are being taken care of in a timely manner.

Order office supplies for office and camps.

Coordinate all maintenance – Prepare, review set up maintenance work to be done in all the facility.

Prepare Monthly Billing for several accounts. And assist in gathering information for Monthly Billing for other accounts.

Room Reservations – Prepare Room Listing and room assignments for each Unit.

Camp Manager/Administrative Assistant, Taylors International Svce, Carrizo Springs, TX 05/2014 – 09/2015

Administrative Assistant, Taylors International Services, Inc., Carrizo Springs, TX 03/2013 – 09/2015

Manage day to day Camp Management – Receptionist, cooks, housekeeping, maintenance, guards – oversee 15 to 20 employees and over 300 guests.

Camp Reports -- Collected all data – Human Resources, Payroll, Accounts Payable/Receivable, Safety, and submitted to corporate office on a weekly basis. Assist with developing and revising various reports in excel including weekly purchase orders, projected work schedules, weekly time sheets to ensure promptness and accuracy.

Human Resources -- Prepare Employee Status Forms – new hires, promotions/demotions, transfers, leave of absence, terminations and submit to regional manager for approval and forward to corporate office. Assist with developing standard operating procedures and job descriptions. prepare schedules for all the departments.

Receptionist Area – Ensured that room assignments, keys and meals were ready for our incoming crew. Data entry was done accurately for our billing.

Kitchen -- Place food and supplies orders on a weekly basis. Review and approve cooks’ menus on a weekly basis. Ensured menus were posted in a timely manner. Ensured that kitchen and dining areas were cleaned daily. Monthly thorough wiped down of kitchen, pantry, freezers and dining areas.

Housekeeping – Scheduled the housekeepers according to the headcount. Ensured the cleaning supplies, washers/dryers were in good order. Assisted when needed.

Maintenance and guards – Ensured that the rooms and grounds were taken care of in a timely manner.

Answer all incoming phones calls and inquiries. Follow up with Corporate on inquiries to ensure they are being taken care of in a timely manner.

Order office supplies.

Human Resources and Safety Coordinator, J & J Excavating and Materials Co, Crystal City, TX 04/2012 – 02/2013

Recruiting, screening and interviewing potential employees. Prepare paperwork for background checks and drug screens.

Provided new hire orientation to all new employees to ensure that all policies, procedures and safety are being followed. Provide employees with proper PPE for his position. Process all new hire paperwork including I-9 process, W-4, personnel files, medical files and safety training matrix.

Maintain all personnel files, medical files, safety training matrix, daily attendance records and follow-ups. Answer inquiries on past employment history, DOT, etc.

Coordinate Safety Meetings, Trainings and Drug Screens. Update all Employees Training Records to ensure all trainings have been met.

Type company correspondences, letters, memos and reports as needed and make copies, mail or fax and file company’s copy.

Order office or safety supplies as needed.

Design office forms, develop excel spreadsheets to track various accounts. Including gas usage, tires and vehicle inspections.

Human Resources Supervisor, Avanzar Interior Technologies, San Antonio, TX 09/2010 – 04/2012

Assist with recruiting, screening and interviewing potential employees. Setting up agendas and appointments for salaried interviews.

Prepare background checks and drug screens paperwork for potential employees as well as setting up the appointments.

Ensure that new employees receive proper orientation and understanding of policies and procedures. Assist employees with all new hire paperwork including I-9 process, W-4, Direct deposit, etc.

Prepare Daily Attendance Follow-Up Reports to submit to management for review and approval. Meet with employees to inform them of their attendance points.

Conduct Employee investigations on issues, evaluate and make recommendations and get them executed in a timely manner.

Identify and recommend employee developmental needs to Human Resources Manager. Assist with the HR and safety training as needed.

Foster a safe working environment and safety program by performing first responses, assisting with incident reports and keeping Management informed of Safety conditions and concerns.

Coordinate Community Volunteer Activities – Blue Sky Project implementation, gather data on possible projects, submit to management and spearhead the project for a successful outcome. Promoting awareness by using different methods, bulletins, communication emails, flyers, to encourage our employees to volunteer.

Increase Employee Morale by taking care of their needs, assist employees with their Direct Deposit, W-4, address changes, vacation slips, bereavement, attendance points and vacation balances, etc.

Ensure policies and procedures are implemented and followed to ensure consistent facility compliance with regulatory, corporate, and labor guidelines.

Head Start Coordinator, Crystal City ISD –Dr. Tomas Rivera Elementary, Crystal City, TX 11/2008 – 09/2010

Program planning and development of 12 separate component plans, three year’s strategic plan, and administrative work plan.

Assist with Grant applications/ reapplications /expansion. Complete program management.

Maintain Budget- Regular, COLA, T/TA, Contracts, Purchasing, Licensing, Inspections.

Registration, selection, enrollment, and attendance of students with monthly reports

Education Coordination: curriculum, assessment and coordination of activities along with the oversight of disability program, mental health, nutrition and health program.

Trainer/ staff development/ staff development planning.

Parent involvement/social services program oversight.

Prepare Food program report – Document all food items and quantities and headcount for billing purposes to get reimbursed for the meals.

Human Resource Manager, Del Monte Foods, Crystal City, TX 08/2003 – 10/2008

Monitored and directed Employee related policies and issues to ensure consistent facility compliance with regulatory, corporate, and labor guidelines. Updated employee handbook to ensure it followed the company needs.

Planned and directed recruitment and hiring of employees, both salaried and hourly. Handled all paperwork for background checks, drug screens, orientation, etc.

Administered in a timely manner Benefit Programs and Corporate Salaries. Maintained Short Term Disability, Family Medical Leave Act (FMLA on all qualifying employees. Prepared all personnel action forms for both salaried and hourly employees. Performed the data entry on all salaried files. Worked on wage proposals and made presentations to management.

Identified and reviewed training and development needs of all employees both salaried and hourly with Facility Management, then monitored and documented progress. Conducted all HR related training as required.

Supported a safe working environment and safety program to accomplish local and corporate incident rate goals by keeping the Plant Management Team informed of Safety conditions and concerns. Managed all workers’ compensation, including reporting, OI&I Report, Case Management and OHSA 300.

Oversaw Labor Coordination and held a good relationship with Texas Workforce Center.

Secretary, Joe W. Taylor, Attorney at Law, Crystal City, TX 01/2001 – 08/2003

Answered the phone and welcomed clients at the lobby and did intake of work to be performed for new and existing clients.

Prepared Documents, Warranty Deeds, Power of Attorney, etc. to be reviewed and approved by attorney.

Received, sorted, stamped and distributed mail as well as prepared for mailing.

Sr. Human Resources Coordinator, Raw Product Clerk, Payroll Clerk, Receptionist, Del Monte Foods, Crystal City, TX

11/1981-03/1999

Administered Company Benefits and assisted employees in completing their paperwork. Submitted to Corporate Office for processing. Coordinated the Re-enrollment process each year to ensure employees changed their Benefits if needed. And through the year assisted with the processing of Employee personal changes which qualified for re-enrollment.

Maintained Short Term Disability files for each employee to ensure that accurate balances were being kept and processed them to payroll to get the employees paid when proper documentation had been received.

Maintained Files for each employee on Family Medical Leave Act (FMLA). Ensure that employees that qualified for FMLA filled out the proper paperwork and monitored their balances.

Oversaw Labor Coordination of over 500 Employees to ensure the facility was properly staffed.

Processed all Raw Product and Hired Trucks contracts of over 300 contracts and ensured they were paid on time.

Assisted with Accounts Payable with the matching, coding, data entry and filing of all invoices for payment.

Assisted with Payroll by gathering crewing guides, data entry, printing of checks, follow-up on grievances.

Assisted with Accounts Receivable with the petty cash box, making of deposits and submitting them to corporate.

Received and opened all mail and distributed. Ordered Office Supplies and typed all Purchase Orders for 10 years.

Special Skills

Self Starter, Highly Motivated, Good Team player, Dependable, Dedicated, Bilingual, Multitask and Quick Learner.

Computer Skills: Microsoft Office, Excel, Word, Power Point, Access, Outlook, Lotus Notes, Kronos, AS400, ASI, Aloha, Brothers Multi-Function-scan/fax/copy, TxEIS Software, Ascender Software, Time Clock Plus software, US Foods software. Quick Books and Google

Community Involvement

San Antonio Food Bank Coordinated an event – Clean the Garden July 2011

San Antonio Make a Wish Foundation Coordinated an event --- Raised money for a child June 2010

Crystal City Spinach Festival Association Member of Board of Directors 1995-1999, 2003-2007

Crystal City Little League Association, Girls Softball Team (Astros) Team Mom 1997-1999

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