Lori G. Kalafut

**** ******* **** ** • Denver, NC 28037 • 630-***-**** • adx9jh@r.postjobfree.com

Driven and resourceful administrative professional with 14 years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

Professional Experience

The Boeing Company, Chicago IL

Executive Office Administrator – 2017 – 2019

Executed strategic administrative tasks, i.e; extensive travel (Domestic & International), scheduling, submission of expense reports, and daily correspondence for the Corporate Human Resource Team and senior leadership.

Managed multidimensional complex calendars/events and prioritized schedules to ensure time was focused on all critical, strategic issues.

Prepared, proofread and distributed daily correspondence on behalf of the executive team.

Assisted with department purchases and various orders and account reconciliation.

Coordinated communications, with Chief of Staff, to ensure a successful operating rhythm; tracked/identified and addressed critical concerns requiring immediate action.

Maintained confidential employee personnel files and recruitment requisitions.

Outstanding project management support and follow-up.

Successfully planned and executed extensive internal and external team meetings, events and teamwork activities.

EMC/Dell, Lisle, IL

Executive Assistant – 2014 – 2017

Assisted with all Purchase orders for the sales department.

Composed letters, spreadsheets, databases and presentations based on our business needs.

Arranged and executed internal and external C-Level and large-scale meetings that impact quarterly revenue.

Orchestrated communications, monitored request and escalated those requiring immediate action.

Assisted with all domestic and international travel for the VP and direct reports; all within a tight budget.

Drafted meeting agendas, supply advanced materials and executed follow-up for meetings and events.

Arranged complex domestic/ internal itineraries and accommodations within budget, prepared, monitored and reconciled all travel and entertainment expenses.

Assisted Human Resources with new hire paperwork, workstations and equipment for our expanding sales team.

Cultivated strong business relationships with internal and external customers.

IBM Corporation, Oakbrook Terrace, IL 2012 – 2014

Global Administrative Assistant – The Coca-Cola Integrated Account Team

Drafted and edited daily business correspondence for the overall Integrated Account Team

Maintained open lines of communication among senior executives, middle management and administrative staff.

Involved with daily client interaction & meetings with C-Level Management at IBM and Coca-Cola.

Oversaw resource scheduling and all internal logistics, visas and processing for global clients and contractors.

Arranged domestic and international travel, processed, tracked and reconciled all expenses for the director and his team.

Planned, executed and budgeted all quarterly meetings and events.

Effectively handled critical projects for top executives on a regular basis.

Managed all on boarding and off boarding for all IBM and contracted employees.

Authorized (IBM HR liaison) all Coca-Cola site badges and new hire paperwork.

IBM Corporation, Oakbrook Terrace, IL 2008 – 2012

Global Administrative Assistant – Sara Lee Corporate Headquarters

Assisted with complex and frequently changing travel arrangements, processed/reconciled all travel expenses.

Expedited all internal contract amendments to various existing IBM/Sara Lee contacts.

Coordinated communications, tracked and identified those of importance that required immediate attention.

Created daily reports, budgets and correspondence for the integrated account team.

Recorded, expedited critical issues and distributed meeting minutes for weekly team calls.

Successfully coordinated and hosted client seminars, processing materials, booking venues and gathering speakers.

Coordinated, created, edited and assembled slides for presentations and provided assistance with collecting and effectively presenting executive-level information.

IBM Corporation//FileNet Corporation, Oakbrook Terrace, IL 2005 – 2008

Global Administrative Assistant – FileNet Acquisition/IBM Transition

Scheduled and coordinated daily, monthly and quarterly meetings and appointments.

Managed and reconciled domestic and international travel and expenses.

Collaborated with VP to plan and execute all aspects of office expansion: completed on time and within budget.

Negotiated favorable terms and pricing agreements with resorts, vendors, caterers and other providers for service at special events and quarterly sales meetings.

Trained new administrative assistants for expanding responsibilities within 2 districts.

Increased efficiency and accountability by implementing excel tracking sheet to record and document all equipment, supplies, and materials purchased. Solution enabled departments to stay within budget.

Resolved customer issues effectively with the help of account executive and other members of the team.

Prepared daily, weekly, monthly and quarterly reports/presentations for all forecast calls and meetings.

Education 2004

A.A.S Business Management and Supervision – December 2004

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