Data Entry Administrative Support

Geegee Haith

Office Coordinator

443-***-**** ************@*****.*** 1727 Aberdeen Road, apt E Towson, MD 21286

Objective

Secure a responsible career opportunity to fully utilize my training and skills, while making a

significant contribution to the success of the company.

Skills & Abilities

Administrative support as needed, including setting up and maintaining record-keeping systems for the center, preparation of documents, assistance with mass mailing and emails

and sorting and distributing mail.

Thorough knowledge of bookkeeping and accounting theory and practice.

Ability to prepare and maintain complete and accurate accounting reports, equipment necessary to perform the duties required of the position.

Exceptional interpersonal, communication (written and verbal) and organizational skills necessary to collaborate effectively and build strong working relationships with departments and agencies.

Strong administrative skills, including highly organized, detail-oriented approach to calendar management, data entry, and general executive support.

Skills working with a variety of software and web-based application related to administrative work including large-scale communications scheduling, budgeting, project management, and data entry including but not limited to Microsoft Suite (Word, Outlook 365, Excel, PowerPoint, SharePoint) Workday, SAP and Zoom.

Serve as the first point of contact for all telephone calls that come into the agencies

Strong attention to detail with the ability to manage multiple projects

Ability to interpret, explain, and follow County and departmental rules and regulations. Ability to establish and maintain effective working relationships. Ability to take verbatim notes. Ability to coordinate, assign, and review the work of others. Ability to type from plain copy at a rate equivalent to 40 WPM.

Experience

BC Fire Department, Towson, Maryland

Office Coordinator

Assists in the preparation of an agency’s budget by providing supporting documentation and/or financial and budgetary data and records. Prepares direct payments, purchase orders, and purchase requisitions and amendments. Tracks agency expenditures.

Oversees, facilitates, and coordinates service provider/vendor contracts. Prepares correspondence to contractors regarding contract agreements. Maintains complex filing and tracking systems for contracts.

Creates and maintains a variety of detailed office databases and logs. Accesses databases to establish, retrieve, review, update, track, and revise office records. Performs queries and compiles personnel, budgetary, and statistical reports.

Receives, investigates, and resolves inquiries, requests, and complaints. Explains office policies, procedures, rules and regulations to other employees and the public.

Maintains calendars, schedules appointments and meetings. Prepares and types, photocopies, and distributes meeting agendas and/or minutes.

Audits daily, weekly, and monthly totals for accounts and reviews work performed by others to verify accuracy, correctness, and completeness.

Posts charges and other financial data to general and special ledgers, calculates charges, percentages of charges, and interest, prepares a variety of entries, and maintains suspense logs to control workflow.

February, 2016 - Present

Baltimore County Health Department, Towson, Maryland

Office Assistant

Greets and directs clients and visitors. Responds to inquiries of a routine nature regarding County, department, and/or program policies in person, by telephone, or by regular or electronic mail. Collects information regarding more complex inquiries and refers to appropriate staff for follow-up as necessary.

Maintains calendars, schedules appointments and meetings, and reserves meeting room facilities or space. Types, photocopies, and distributes meeting agendas and/or minutes.

Sets up and maintains office databases and logs. Accesses databases to establish, retrieve, review, update, track, and revise a variety of office records. Performs queries and compiles routine reports from various data sources. Assembles data for inclusion in narrative and statistical reports. Creates and updates office spreadsheets.

Uses automated office systems, such as word processing equipment or a computer, to prepare a variety of letters, memos, and other material from draft or specific instructions. Selects the appropriate letter or memo format, proofreads and edits documents for grammar, punctuation, and spelling, and prepares document for distribution or mail. Originates procedural correspondence such as form letters and routine notices to respond to requests for information or to begin office processes.

Establishes and maintains confidential alphabetical, chronological, or subject matter files and records. Locates, extracts, and summarizes information from files for preparation of reports or to respond to inquiries, routine requests, or complaints. Determines release of information according to established procedures and confidentiality. Initiates the process of purging and updating files.

October -2006 - February 2016

Education

Mount Ida Campus – Umass Amherst GPA 3.5

100 Charlson Ave, Newton, MA 02459

Hotel management

High School of Commerce GPA 3.0

415 State Street, Springfield, MA 01105

Business Major

January 1991 – August 1994

Communication

You delivered that big presentation to rave reviews. This is the place to showcase your skills.

Leadership

Are you head of the condo board, or a team lead for your favorite charity? This is the perfect place to let everyone know

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