Human Resources Project Manager

SATHEESAN MAKKUTTAN

Contact No: +971*********, Whatsup No:+917*********

E-Mail: **********@*****.*** / **********@*****.*** Current Location: Dubai on Visit Visa

PROFILE SUMMARY

• Offering over 17+ years of experience in Project Administration, HRD Functions, Personnel Management, Recruitment and Payroll Administration, etc. in Overseas; merit of being associated with renowned organizations viz. Chemie-Tech, Descon Engineering, Essar Group and Dodsal Engineering.

• Hands-on experience in administering end-to-end recruitment lifecycle viz., resume generation, screening and short-listing, salary negotiation, induction, etc.

• Consistently ensured that HR & Admin policies and procedures have optimized value across overall organisational processes

• Proficient in handling Camp, Site & Office administration tasks encompassing maintenance of office equipment, transport, housekeeping, staff welfare mess, pantry, etc.; monitoring adherence to statutory regulations & compliance with various governmental agencies

• Experience in Implementing HR systems; analysing performance based on various tools; identifying good performers and designing reward package to retain talent

• Conversant with advanced HR practices like Recruitment Techniques, Cost Effective Training & Development, Competency Mapping, Performance Management, KPA/KRA, Attrition Rate, etc.

• Adept at people management, maintaining healthy employee relations, handling employee grievances thus creating an amicable & transparent environment

• An enterprising leader with good communication, negotiation and people management skills OBJECTIVE

I am seeking a position of HR & Administration Manager in a company where I can use my HR and Admin experience to generate new dimensions as well as boost the position of the company in the market with all the innovative ideas as well as the management skills that I have come across during my past career/experience.

FUNCTIONAL SKILLS

HR Management Office/Site Administration Recruitment & Resourcing Visa Processing Organisational Development Facilities Management Manpower Management Employee Relations / Welfare Project Execution Performance Management PR Management Payroll Administration Training & Development Team Management Transport Operations Industrial Relations Cross-Functional Coordination Audit / Compliance EMPLOYMENT DETAILS

June 2019 – Feb 2021: Chemie-Tech Malta Limited, Malta, Europe (Client: Enemed) Manager -HR and Administration

Responsible for Overall HR & Administration activities related to the project and leading a team of 12-14 persons in the department. Act as HR business partner to the top management. Reporting to Senior General Manager- HR / Project Manager. Role & Responsibilities:

• Manage the day-to-day HR and Administration in accordance with best practice, company policy and procedures to ensure contractual compliance and legal compliance at the highest level of efficiency

• Review manpower requirements and manage the talent acquisition process, which may include recruitment, interviewing, and hiring of qualified job applicants in coordination with other line managers

• Preparation of Manpower requirement / loading chart of the project in co-ordination with Project Management team and responsible for Mobilization of Manpower from various parts of the world for the project based on the manpower requirement of the project

• Develop and maintain Job Descriptions, offer letters, employment contracts and any other documents required from time to time

• Manage and supervise all aspects related to employment visas, work permits, immigration & employment related Government regulations. Ensure that these processes are kept up to date in a timely and accurate manner.

• Benchmark HR policies against market practices and ensure compliance with local labor laws

• Maintain all Employees HR data and records (compensation and benefits, performance results, promotions, personal information, etc.) in an orderly and professional manner and in conformance with applicable legal requirements

• Managing the employee payroll and benefits' package

• Prepare various reports, letters, minutes, organization charts, spreadsheets, templates and presentations, ensuring accuracy and appropriate distribution

• Preparation of Leave Schedule and Maintenance of record

• Organizing and attending meetings and arranging business trips (including flights and accommodations), ensuring the manager is well-prepared for meetings/business trips, preparing meeting agendas

• Ensures that all contract staff sickness, absence and holidays are reported thus adhering to all company policies and procedures at all times

• Manage employee related affairs (complaints, leaves, grievances, etc.) and support line managers in the day-to-day HR operations

• Compile and manage the budget related to HR and Administration

• Implement and initiate the annual performance appraisal cycle and ensure the application of procedures and forms by evaluators

• Work closely with line managers to identify training needs and develop career paths using performance appraisals and communication to address company needs

• Advise and counsel line managers and employees on disciplinary actions arising from violations, poor performance, long term absence etc

• Ensure and supervise timely renewal of all company licenses, insurance and other legal formalities

• Review and approve office, canteen, accommodation and uniforms requisitions

• Supervise all aspects related to office administration (reception, mail distribution, courier services, office filing and record, faxes, general inquiries, copying, etc)

• Preparing administrative letters such as No Objection Certificates, Salary Certificates, Bank Letters, Employee Certificates, etc.

• Responsible of hiring of transport vehicles based on the project requirement

• Preparation of Manpower demobilisation plan and Submission to HQ for reallocation to other projects

/ demobilization

• Coordinating with HSE Audit Teams in the planning and execution of Camp and Welfare audits and participates in these audits where deemed necessary and provides subject matter expert input

• Maintain asset lists on relevant project sites and update lists on a weekly/monthly basis

• Organizing Employees welfare committee and conducting monthly meeting for better suggestions

• Organize all special events related to employee entertainment/motivation

• Hotel booking and Air Ticket booking for top management officials and visitors

• Ensure employees are followed HSE guidelines

PREVIOUS EXPERIENCE:

Nov 2017 – Apr 2019: Robtstone (ME) LLC, Abu Dhabi (Client: ADCO) Assistant Manager – HR and Administration

Roles & Responsibilities:

• Responsible for Human Resources activities including recruitment, onboarding, staff orientation, performance management, professional training and development, status changes, retention and termination

• Resolving employees’ grievances and complaints; providing guidance, if necessary

• Recommend, develop, implement & maintain all personnel policies and procedures

• Organizing orientation program for new employees

• Preparation of purchase orders of ticket booking/Hotel Booking, etc.

• Preparation of various types of Reports as and when required for site management

• Working with the Managers, attending client meetings as and when required and assist the Managers in obtaining the correct pricing for services during the preparation of new client and customer business proposals

• Preparing and administrating company agreements, whenever needed

• Arranging general office maintenance / cleaning, purchasing stationery and office supplies, inventory, security system, etc.

• Established camp with a capacity to accommodate 4000+ personnel and managing the camp

• Co-ordination with different agents for timely mobilization of resources as per project requirement

• Preparation of Weekly / Monthly MIS reports

• Coordinating with Clients for Payment / HSE Inductions, etc

• Maintaining regular attendance of deployed manpower at site and their movement at various locations

• Overseeing monthly payroll & accountable for calculation of salary of employees

• Preparation of Payroll, Full & Final settlement, Leave settlement, vendor invoice, and contract employees payments

• Arranging employees recreation, in-door & out-door sports activity on regular basis.

• Responsible for organizing corporate events such as company’s dinner, annual day, etc. June 2015 – Oct 2017: Descon Engineering, Offshore Project, Abu Dhabi (Client: Petrofac) Manager – HR and Administration (Site)

Roles & Responsibilities:

• Oversee and ensure day to day HR & Admin Operations are operating efficiently and aligned with best practices

• Facilitate in Recruitment, Selection, Onboarding, Performance management, Remuneration, Leave management, Training and Development based on company requirements, policies, and procedures

• Provide leadership and support to the HR team in order to increase knowledge, skill set, share best practice and achieve high performance standards and liaise with internal and external parties at the appropriate levels to ensure smooth flow of operations

• Develop and implement HR strategies and initiatives aligned with the overall business strategy

• Liaise and follow-up with Sponsor & Typing Centre on the timely renewal of employment visas

• Coordinate labour & visa application process with concerned parties

• Accountable for development of data base of potential candidates and recruitment agencies

• Direct the delivery of employee relations services, including employee grievances and disciplinary action, by investigating cases and recommending conclusions, in order to ensure that all disputes are resolved in a fair and timely manner

• Ensure the effective implementation of company-wide Human Resources policies, procedures and practices in accordance with the company objectives and UAE legislative requirements

• Tracking employee’s performance, evaluating them during their service at the project and subsequently rating their suitability for the next project

• Facilitating day-to-day correspondence with client, headquarters and other projects

• External consultants on employees’ training needs and arranging training schedules for employees

• Generating annual headcount report and organization chart

• Looking after Annual leave plans, leave control and record keepings

• Annual appraisal & implementation of grading system

• Coordinate with PRO for Registration and renewal of Company Vehicles / Equipments

• Preparation of Demob list and the Demob Letters

• Over viewing the functioning of Camp Clinic

• Prepare and update companywide organizational charts

• Ensuring adherence to statutory regulations & compliance with various governmental rules and disciplinary issues

• Keep tracking of all employees Passport / Labour Card and Visa Renewal

• Coordinating with HSE Audit Teams in the planning and execution of Camp and Welfare audits and participates in these audits where deemed necessary and provides subject matter expert input

• Report to management and provide decision support through HR metrics

• Ensure compliance with all UAE laws and regulations

• Planning & budgeting administration expenses and working towards minimizing operational expenses/ costs

• Respond to employees’ queries and resolve issues in a timely and professional manner

• Developed & implemented key purchase strategies and ensured that plans are aligned with project requirements as well as formulating budgets for timely procurement of various critical components

• Consult on workforce planning activities in order to optimize staffing levels, productivity and service standards in the most cost effective manner

• Responsible for obtaining insurance of Manpower, Vehicles & Equipment from insurance department and liaison with them

Sept 2013 – May 2015: ESSAR Group, Abu Dhabi (CLIENT: BOROUGE) Deputy Manager– HR and Administration

Roles & Responsibilities:

• Oversee and support all administrative duties in the office/site and ensure that office is operating smoothly

• Coordinate with the PRO for visas and labour process

• Setting up of Camp, Mess and Site Offices at different locations as per the project requirement and maintenance of the same with the help of supporting staff

• Responsible for obtaining insurance of Manpower, Vehicles & Equipment from insurance department and liaison with them

• Responsible for implementation of administration plans at various locations

• Participated in the ERP packages implementation for the department

• Co-ordination with journey management and Camp Boss for arranging transportation and accommodation facilities for the employees

• Planning & budgeting administration expenses and working towards minimizing operational expenses/ costs

• Organizing and attending meetings and arranging business trips (including flights and accommodations), ensuring the manager is well-prepared for meetings/business trips, preparing meeting agendas

• Ensure First Aid Kit and PPE for all employees are kept in stock as per company and local authority regulations

• Manage office supplies stock and place orders as per company budget

• Organization of corporate & company entertainment, management meetings and events

• Ensures that all contract staff sickness, absence and holidays are reported thus adhering to all company policies and procedures at all times

• Coordinating with HSE Audit Teams in the planning and execution of Camp and Welfare audits and participates in these audits where deemed necessary and provides subject matter expert input

• Arranging CICPA Pass / Gate Pass / HSE Induction, etc.

• Ensure employees are followed HSE guidelines

Aug 2003 – Aug 2013: DODSAL Engineering & Constructions Pte Ltd. Senior Officer – HR Administration

Aug2001 – May 2003: Malaysia, Client : Petronas

Jun2003 – Sept 2009: Oman, Client: OXY, JGC

Oct 2009 –June 2011: Algeria, Client: KBR

July2011 –Aug 2013 : UAE, Client: Saipem

Roles & Responsibilities:

• Recruit and Onboard new hires

• Well versed with sourcing through various channels

• Support the Senior Team in implementing relevant programs to ensure high employee morale and well-being

• Assists other department heads / HOD's in the formulation of HR policies and procedures for their respective departments

• Support the development and implementation of HR initiatives and systems

• Perform orientations, onboarding and update records with new hires

• Handle the full induction program and trainings for all the new joiners

• Handle the full induction program and trainings for all the new joiners

• Be actively involved in recruitment by preparing job descriptions, posting ads, sourcing candidates, assisting in shortlisting, issuing employment contracts etc

• Liaising with Local employment agents for new recruitment and interview schedules

• Oversees the daily workflow of the department

• Assist in the preparation of HR-related KPI Reports and Presentations on monthly and yearly basis

• Create Employee record via HR system

• Preparation of Demob list and the Demob Letters

• Creating Employee Files in the network drives and E-filing of employee documents

• Creation of Offer Letter, Employment Contract, Forms and validation of Certificates

• Record & monitor work permit and residence visa validities for existing employees

• Ensures legal compliance by monitoring and implementing applicable human resource activities as per law

• Maintain management guidelines by preparing, updating, and recommending human resource policies and procedures

• Oversee and manage a performance appraisal system that drives high performance

• Handle the full induction program and trainings for all the new joiners

• Managing the payroll, Final Settlement, End of service benefit & Leave accruals for UAE & Oman

• Managing the health insurance for UAE & Oman and the workmen compensation & liability insurances

• Communication with various stakeholders, government authorities, and official entities

• Assist with the daily operations of the HR department and any other administrative support

• Preparing salary certificates and employment verification letters Key Achievements:

• Key role in setting up of site facilities / other administration activities for the project

• Vital role in shifting the employees on-site from Mukhaizan to Muscat, and received appreciation from top management for same in 2007, when cyclone outburst in Oman

• Appreciated by the HR Director (Dodsal Group) for completing the assigned job on time

• Awarded with the Best Staff Performer for the month of Apr’12

• Handled Multinational Employees in different countries

• Contribution made to Quality, Productivity, Profitability & Cost Savings PROFESSIONAL TRAINING

• ISO 9001-2000 Quality Awareness Program

• Journey Management / Confined Space Training Course

• First Aid Training Course

• TBOSIET - Offshore Safety survival Training Certificate ACADEMIC DETAILS

• Bachelor of Commerce, Calicut University, Kerala, 1998

• Diploma (Computerized Financial Accounting), Spectrum Institute, Kerala, 1999

• English Typewriting Course with Lower Grade (45 w.p.m.), The Board of Technical Examination, Kerala, 1997

IT SKILLS

• MS-Office (Word, Excel & Access), Tally, Gulf HR, SAP, E-Promise (ERP) Packages & Office Outlook PERSONAL DETAILS

Date of Birth : 5th January 1976

Nationality : Indian

Marital Status : Married

Passport Details : R 1376870; Valid up to 10th October 2027 Contact Address : Karama, Dubai, United Arab Emirates. Language known : English, Hindi, Malayalam, Tamil and Arabic Interests : Social work, Playing Cricket, Travelling, Reading books, Watching movies, etc.

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