Project Manager Administrative Assistant

Summary of Skills:

•Computer Applications: SAP, Microsoft Office, GSS (Word, Excel, Access, Outlook, PowerPoint, Account Mate, Mass, SOLOMON, Office Logic, @TASK, Work Zone, SharePoint and Visio)

•Strong written/oral communication in English and Spanish

•Multi-tasking within strict time constraints

•Flexibility to work in a changing, start-up company environment

•Completed onsite training of Leadership and Development

Professional Experience:

Deutsche Bank (CW) Jacksonville, FL

Business Management Specialist - June 2022 – June 2023

• Liaising with our Regional Management Group (RMG) who receive/liaise Regulatory requests. Working collaboratively with Auditors and data owners to gather information, package up and submit to RMG for submission to Regulators;

• Complete submission templates and work with Audit Managers and central team to have audit reports redacted for confidential sensitive information and watermarked prior to submission;

•Coordinated dept Holiday Party and Team Building Events

• Set-up and maintain trackers to log requests and submissions for Regulatory requests, meetings and exams;

• Production of decks/materials for Town-Hall events and other departmental meetings;

• Assisting the Regional Business Manager with people management tasks and preparing materials for performance review meetings;

• Other adhoc Business Management related tasks.

Promotional Development Inc, Hoboken, NJ / Brooklyn, NY

Sr. Project Manager - November 2018 – June 2021

●Communicated directly with Sales Executives for external clients to confirm requirements, discuss progress and project deliverables.

●Defined and initiated projects, task production team, manage and schedule the performance of components of projects, while working to ensure the ultimate success and acceptance of the program.

●Maintained continuous alignment of program scope with customer’s objectives and make recommendations to modify the program to enhance effective results.

●Provided weekly updates to PMO team manager regarding project statuses; Tracked and managed risks and issues for all projects mitigating and preventing as necessary.

●Performed accurate and efficient bid tabulations, Estimated and timelines using company spreadsheet software.

Preferred Display Inc, Clifton, NJ

Sr. Project Manager - August 2016 – August 2018

●Plan, coordinate, and implement all project tasks

●Forecast budgets, monitor project spend, develop and maintain overall project schedule and organization

●Manage vendor, consultant, and client relationships across multiple disciplines of design, manufacturing, and retail

●Foster the internal development of all project objectives through Sales, Creative, Engineering, Production, and Finance teams

●Direct and supervise multi-store construction rollout, fixture installation, and merchandising

Royal Promotion Group (RPG) New York, NY

Production Manager – July 2015 – May 2016

•Negotiate specifications, issues purchase orders, and oversee Suppliers.

•Maintain budget & cost data for overall waste

•Management program & developed summary reports

•Develop & implement cost reductions and manufacturing improvements

•Led the installation and start-up of a multi- million-dollar project

•Worked with creative on new product introductions & specifications.

•Direct completion of engineering drawing changes and BOMs, including the release of drawings to appropriate departments (purchasing, finance and manufacturing).

•Provide resources, as necessary, to support key customer product teams for existing and new products, including customer’s engineering and operations staff.

•Formulate and maintain appropriate objectives, strategies and plans aligned with the company’s annual business plan, insuring alignment with key functional areas.

•Provide a supportive workplace designed to provide regular feedback and coaching for direct reports in order to insure continued growth and development. Work effectively with other internal engineering staff and external contractors.

•Estimating project for sales department.

Ovation In-Store Maspeth, NY

Operations / Production Project Manager – July 2008 – July 2015 Analyze and control Target’s consumers product, and packaging replenishment account to ensure milestones are met; renderings are developed.

●Create and deliver opportunity assessments and business plans for major changes and investments within the scope of the project.

●Manage project team including project managers, coordinators and other project team members.

●Coordinate and deliver the assigned project to ensure that initiatives are scheduled, risks and benefits assessed, issues communicated, resources allocated accordingly, and plans are executed in accordance with the project plans.

●Own the results - full ownership of the project results, both financial and service related.

●Develop detailed scope of work / charters for each initiative to be delivered under this project

●Construct timeline and workflow for the work team to deliver objective, roles and responsibilities, report out structure, team meeting timing and structure, and measurement protocol.

●Ensure preparation, progress and delivery of commitments: manage working team to ensure that progress is being made on deliverables and inter dependencies across individual projects are identified, documented and addressed

●Create and embed standard project management tools and templates: ensure consistent use of standardized templates for project plans / BOM etc.

●Maintain inventory level for projects in production.

●Support team members to deliver against individual project plans to prepare, plan and deliver their individual initiatives.

●Report on the performance of project deliverables against the business case.

●Develop communications as needed to keep all stakeholders informed on project status and implications.

●Managed Sprits testing for Elizabeth Arden Fragrance Mister.

●Maintained Inventory for Giorgio Armani Grids, and shipped upon clients request to different store locations.

●Performed accurate and efficient bid tabulations, Estimated and timelines using company spreadsheet software

●Maintained excellent business relationships with clients, other employees, and vendors.

●Replenish all office and cafeteria supplies for corporate office.

Fresh Direct Long Island City, New York

Executive Administrative Assistant February 2007 – October 2007

Operations – Logistics

●Worked closely with the Executive Vice President of Operations.

●Played an instrumental role in the day-to-day operation of the business.

●Scheduled interviews and travel arrangements for potential new hires and guests.

●Established, organized, and maintained confidential population and interoffice files, memos, and employee documents.

●Prepared and tracked expense reports, meeting planning and coordination.

●Research information and complete projects as requested / Maintain up-to-date calendars

●Answer phones, screen calls, take messages and manage mail as needed

●Demonstrate ability to effectively use Microsoft Office (Word, Excel, PowerPoint, Outlook, Visio)

●Answered questions on departmental services and functions.

●Prompt manager of upcoming meetings, appointments and deadlines.

●Provided administrative support to senior-level executive.

●Arrange for new hires to obtain IT set-ups, Blackberry’s, phone IDs, business cards, and supplies.

●Arranged and coordinated meetings, set up agendas and take and distribute minutes

●Assisted with planning of company events.

FreshDirect (HMR/Kitchen Buyer) February 2006 – February 2007

Purchasing Agent - Procurement

•Responsible for purchasing of semi-finished and finished goods, Produce and Salads for Home Meal Replacement (HMR) Kitchen complex.

•Maintained over 4,000 SKU database.

•Order raw materials and kitchen supplies

•Scheduled material to arrive as needed for production.

•Utilized SAP to update and maintain inventory of products.

•Supported Executive Chef with product need and information.

•Created relationships and negotiated pricing with vendors.

•Requested from vendors pricing (RFQ) Request for Quotes

•Manage project timelines and coordinate activities, feedback, inputs, across various teams.

Hansel ‘N Gretel Brand, Inc. Glendale, NY

Purchasing Agent - Procurement June 2003 – February 2006

Hansel ‘N Gretel Brand, Inc. Glendale, NY

Executive Administrative Assistant / Customer Service March 1998 – June 2003

Other Experience:

Weinstein & Weinstein, Kew Gardens, NY Legal Secretary 1996 – 1998

Allen Health Care, Hillside, NY Certified Home Health Aide 1994 - 1996

Education:

Plaza College Jackson Heights, NY

Associates Degree, Office Technology

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